[Adopted 1-12-2010 by Ord. No. 10-001; amended in its entirety 4-27-2016 by Ord. No. 16-010]
A. 
The regular meetings of the President and Board of Trustees of the Village of Homer Glen shall be held on the second and fourth Wednesdays in each month of the year at the hour of 6:30 p.m. and shall be held at the location designated by the Board of Trustees.
[Amended 5-24-2023 by Ord. No. 23-032]
B. 
A Committee of the Whole may be convened at the request of the Village President or any three Trustees with the date and time designated at the time the request is made and notice provided as required under Section 120/2.02 of the Open Meetings Act (5 ILCS 120/1 et seq.). The purpose of the Committee of the Whole is to provide opportunity for the Board to discuss issues of major importance to the Board that may involve policy direction and/or require additional time for debate and discussion by the Board beyond the time constraints of a regular Board meeting. No action shall be taken at a Committee of the Whole. A Trustee, chairperson of a standing committee or task force may request that the Village President convene a Committee of the Whole for purposes of discussing issues of major importance directly related to the business of the chairperson's standing committee.
C. 
In the case of an emergency, a meeting may be called upon such notice as is practicable. The meeting may be called by the Village President or by any three members of the Board of Trustees. The convening authority shall notify all other members of the Board of Trustees, the Village Clerk, and members of the media who are entitled to such notice.
A. 
A quorum for the transaction of business shall consist of a majority of the corporate authorities of the Village.
B. 
Except as otherwise changed by an amendment duly approved by the Board of Trustees, the order of business or agenda for the transaction of business at any regular Village Board meeting shall be as follows:
[Amended 5-25-2022 by Ord. No. 22-024; 11-9-2022 by Ord. No. 22-053; 3-8-2023 by Ord. No. 23-017; 5-24-2023 by Ord. No. 23-033]
(1) 
Call to order.
(2) 
Pledge of Allegiance to Flag.
(3) 
Moment of silence.
(4) 
Roll call: establish quorum.
(5) 
Community recognition.
(6) 
Amendments to the agenda.
(7) 
Approval of the agenda.
(8) 
Approval of minutes.
(9) 
Public comment.
(10) 
Schedule of accounts payable.
(11) 
Reports and communications from President and other officers.
(a) 
Village Manager.
(b) 
Village Trustees.
(c) 
Village Clerk.
(d) 
Village Attorney.
(e) 
Public safety officials.
(f) 
Village Pesident.
(12) 
Consent agenda.
(13) 
Legislation and action items.
(14) 
Old business.
(15) 
New business.
(16) 
Workshop.
(17) 
Executive session.
(18) 
Adjournment.
C. 
Per 65 ILCS 5/3.1-40-40, a consent agenda (omnibus vote) permits the Village Board to streamline its voting procedures. The consent agenda shall contain all matters deemed by the Village Manager to be of a noncontroversial nature. The Manager may include on the consent agenda ordinances, orders, resolution or motions which the Manager deems suitable for a consent agenda. The consent agenda may be adopted by a roll call vote and the roll call shall be recorded in the minutes of the Village Board as approving each item contained on the consent agenda. The motion to adopt the consent agenda shall be nondebatable. Any item may be removed from the consent agenda at the Village Board meeting by the request of any one Trustee, in which case the item shall be considered separately.
(1) 
The taking of a single vote on the consent agenda shall be deemed sufficient compliance with all requirements of law to all intents and purposes and with like effect as if the vote in each case had been taken separately by "nays" and "ayes" on the question of each ordinance, resolution and motion included on the consent agenda.
(2) 
In the event one or more Trustees wishes to be recorded as passing or voting against any item included in the consent agenda, that Trustee shall so notify the Village Clerk, who will make an appropriate reference in the minutes to record such negative votes.
D. 
A specific agenda for each regular meeting shall be prepared prior thereto by the Village Manager. In addition to the Village President, any member of the Board of Trustees may submit an item for inclusion on the agenda. All items for inclusion thereon by the Village President or any Trustee must be submitted not less than seven calendar days before the scheduled date of the Board meeting in question, and such agenda shall thereafter be distributed to the corporate authorities not less than two days prior to the date of the Board meeting in question.
[Amended 5-24-2023 by Ord. No. 23-034]
The rules of parliamentary practice contained in the latest published edition of Robert's Rules of Order shall govern the proceedings of the Board in all cases to which they are applicable and in which they are not inconsistent with these or other rules of the Board or the statutes or laws of the state.
[Added 1-10-2024 by Ord. No. 24-002]
A. 
Procedure. The Clerk shall draft written minutes of all official meetings of the public body, which shall be submitted by the second regular meeting for approval. The Clerk will email draft minutes to the members before the scheduled meeting for review. Members may point out errors or omissions in the draft, and any corrections shall be made prior to adoption upon a motion or at the request of the Clerk.
B. 
Contents.
(1) 
The minutes shall include:
(a) 
The date, time and place of the meeting;
(b) 
The members of the public body recorded as either present or absent and whether the members were physically present or present by means of video or audio conference; and,
(c) 
A summary of discussion on all matters proposed, deliberated, or decided; and
(d) 
A record of every motion and vote taken, whether by roll call or voice vote. Roll call votes shall specify how each member voted.
(2) 
The minutes should be a brief and concise record of what took place. Minutes shall not be a verbatim record. Speeches, discussions, or statements should not be copied into the minutes, except when the public body may so order in exceptional cases, such as when statements are necessary for explaining votes, or when such information is necessary to understand what took place at the meeting. Full texts of communications, reports, etc., should not be included except in unusual instances when the public body instructs the Clerk to include them. These items must be submitted to the Clerk prior to the meeting. All reports of the public body or any written statements from public comment, will be included in the minutes as an attachment. Other items, such as ordinances, should appear with their full descriptive titles.
C. 
Approval of open meeting minutes; posting on websites. Open meeting minutes must be approved within 30 days after the meeting or at the public body's second subsequent regular meeting, whichever is later. Open meeting minutes must be made available for public inspection within seven days after the minutes are approved or accepted by the public body. The minutes must be posted on the Village website within 10 days after they are approved and shall remain online for at least 60 days.
D. 
Recordings. The Clerk may cause all open meetings of the corporate authorities to be recorded by tape or other audio recording means for the purpose of preparing the official minutes of the meeting. The recordings shall be public records; however, they shall not be official records of the meetings, nor constitute the official minutes. Any defect in such recordings or failure to fully record any meeting shall not affect the validity of any action or meeting.
E. 
Closed session minutes. All closed sessions shall be recorded by the Clerk.
(1) 
The public body should approve closed session minutes in the next subsequent closed session. Closed session minutes must be reviewed at least semiannually in an open meeting to determine whether they may be released to the public.
(2) 
At meetings where closed session minutes are being reviewed, the public body must make a determination:
(a) 
That the need for confidentiality still exists as to all or part of those minutes; or,
(b) 
That the minutes or portions thereof no longer require confidential treatment and are available for public inspection. The public body must report its determination in open session.
(3) 
Recordings from closed session meetings may be destroyed after 18 months if:
(a) 
The public body has approved the minutes, and
(b) 
The public body votes to destroy the recording.