[Ord. No. 12-038 §1, 11-5-2012]
A.
There
is hereby established the Finance Department which shall have such
other divisions or sections as from time to time may be authorized
by the Board of Aldermen and assigned to the Finance Department. The
Department shall have responsibility for all of the following fiscal
functions and such duties as may, from time to time, be assigned to
it by the City Administrator:
1.
Manage investments in certificates of deposit.
2.
Prepare financial reports for publication and such financial reports
as the Board of Aldermen may request from time to time.
3.
Assist City Administrator in budget preparation.
4.
Prepare budget amendments as required.
5.
Maintain all general ledgers for the entire City.
6.
Maintain in proper books a full and accurate account of all monies
received and disbursed by the City.
7.
Compose the "Management Discussion and Analysis" and "Letter of Transmittal"
for the annual audit.
9.
Manage the Utility Billing Division.
[Ord. No. 23-004, 1-2-2024]
10.
Purchases Management. Assisting all City Departments with following
the Purchasing and Sales Policy in the Municipal Code of the City
of Ozark, Missouri.
[Ord. No. 23-004, 1-2-2024]
B.
There
is also established a Director of Finance who shall be hired by the
City Administrator for an indefinite term with the consent of a majority
of the Board of Aldermen. The City Administrator may discharge the
Director, with or without cause, with the consent of a majority of
the Board of Aldermen. The Director of Finance shall be a co-signer
of certain bank accounts as designated by the City Administrator and
shall have such other fiscal duties and responsibilities as may from
time to time be assigned by the City Administrator.
C.
Division Of Utility Billing, Functions. There is hereby
established the Division of Utility Billing within the Finance Department,
which shall consist of a Utility Billing Coordinator, customer service
clerks, and have such other employees as from time to time may be
authorized by the City Administrator and assigned to the Division
of Utility Billing. The Division of Utility Billing shall be responsible
for billing and collections for water, sewer and trash services provided
by the City. The Utility Billing Coordinator shall be responsible
for:
[Ord. No. 23-004, 1-2-2024]
1.
Supervision of all employees assigned to work with him/her in the
performance of his/her duties.
2.
Keep all accounts and prepare reports of the monthly reconciliation
of accounts for the Director of Finance.
3.
Receiving all monies due to the City for water, sewer and trash services,
paying said monies to the Finance Department and making such reports
of a full and accurate account of all receipts to the Finance Department,
in such format and with such frequency as that Department may require.
4.
When appropriate waive penalties and provide credit adjustments up
to five hundred dollars ($500.00) per utility bill. This does not
impact the authority to correct utility billing errors that may occur
in the normal course of business. Any waived penalty or credit adjustment
exceeding five hundred dollars ($500.00) shall be submitted to the
Director of Finance for approval.
5.
All billing procedures for water, sewer and trash customers.
6.
Collection of any delinquent accounts by any lawful means and directing
appropriate delinquencies to the City Attorney when necessary.
7.
Such additional duties as may be assigned to the Department by the
City Administrator.
