[HISTORY: Adopted by the Board of Commissioners of the City
of Bordentown 6-9-2014 by Ord. No. 2014-06. Amendments noted
where applicable.]
GENERAL REFERENCES
Facilities use regulations — See Ch. 155.
The purpose of this chapter of the Code is to establish rules
and regulations for the use and permitting of Old City Hall.
In addition to adhering to the rules identified in Chapter 155-3,
Prohibited acts, for all City facility usage, the following rules
and regulations will be strictly adhered to and the permit holder
shall be responsible for all persons utilizing the building of the
issued permit.
A.
The applicant's use of one part of Old City Hall shall not interfere
with the use of any another part of the building by a different applicant.
B.
Unless specifically permitted by the City Commissioners and the State
Division of Alcoholic Beverage Control through a valid special events
permit, alcoholic beverages of any kind are strictly prohibited anywhere
in Old City Hall and the surrounding City property.
C.
Smoking within the Old City Hall building or within 25 feet of any
entrance door is strictly prohibited.
D.
No tacks, push pins, staples, paste, glue or scotch tape is to be
used to post or hang any sign, placard, advertisement, inscription
or decoration.
E.
Walls, ceilings, door, railings, light fixtures etc., are not to
be used to hang or display any item, novelty or decoration of any
kind.
F.
No open flames will be used. This includes candles that are part
of centerpieces. (Sterno products may be used for maintaining heat
for cooked food products.)
G.
The use of any loudspeakers, public address systems or amplifiers
is prohibited unless prior written permission has been obtained from
the City.
H.
The Old City Hall is not available for children's parties or
activities, religious worship purposes, trade shows, adult entertainment
including, but not limited to, gambling.
I.
At the time of the adoption of this chapter, Old City Hall is not
currently handicapped accessible. While the City is making efforts
in this regard, a time table has not been defined because of budgetary
constraints.
A.
The building shall remain locked when not in use by a properly permitted
individual or organization.
B.
The building doors will be unlocked and locked by a City Official
in accordance with the usage times specified in the permit and, in
no case, outside the hours of availability identified in this chapter.
C.
Once opened, the permit holder shall be responsible for the acts
and omissions of all individuals utilizing the building under the
permit.
D.
The permit holder shall contact the City Police Department if an
individual not associated with the permit enters the building and
remains after being informed by the permit holder to leave.
E.
The City of Bordentown will not be liable for loss or damage to any
personal property brought on to City property.
F.
The applicant may request an inspection of the rental site prior
to the event.
G.
Applicant will be responsible for any damage to the building, equipment
or property.
H.
No one shall mark, deface, disfigure, injure, tamper with or displace
or remove any City property.
A.
Old City Hall shall be available for permitting Monday through Saturday
from 8:00 a.m. to 10:00 p.m. and on Sundays and holidays from 12:00
noon to 9:00 p.m.
B.
The times in Subsection A may be extended by a vote of the majority of the City Commissioner for unique events that benefit the City as a whole. The presumption shall be against expanding the hours listed because of the drain on municipal resources and manpower.
C.
The times in Subsection A may be reduced by the City from time to time for building maintenance, inclement weather or other good cause at the discretion of the Commissioners.
D.
The rental time begins from the time someone (you or a caterer) enters
the building to set up until the time the last person leaves.
A.
The City shall create an official application for the issuance of
permits to use Old City Hall which may be updated and amended from
time to time to comply with this chapter, federal, state and local
laws and regulations.
B.
Rental of all or part of the building includes the use of tables
and chairs.
C.
An application shall be submitted for use of Old City Hall at least
30 days prior to the date requested.
D.
The applicant shall use the application prepared by the City.
E.
Once submitted, the application shall be reviewed by the City Clerk
and Chief of Police. The City Clerk shall forward a copy to the Old
City Hall Advisory Committee for recommendation. The City Clerk and
Chief of Police shall consider the advice of the Old City Hall Committee
and make recommendation to approve or deny the application that shall
be made to the City Commissioners for final approval or denial. The
City shall not unreasonably deny a permit but may deny a permit where,
in the Commissioner's sole discretion, they believe that the
application has the potential to damage the building or will interfere
with other simultaneous uses of the building.
A.
The permit holder shall be responsible for the general housekeeping
maintenance of the building by ensuring that the rooms utilized are
returned to their original condition at the end of the permitted time.
B.
Any permit holder that fails to maintain the building as required
will be subject to the revocation of the existing permit and denial
of future permits for himself or the organization he represents.
A.
The fee for rental shall be as follows:
(1)
Class 1: Nonresident individual or a for-profit organization/corporation.
(2)
Class 2: City resident individual, City nonprofit or service organization.
|
Fees
|
Class 1
|
Class 2
|
|---|---|---|
|
Large meeting room (3)
|
$200
|
$175
|
|
Small meeting rooms (3)
|
$150
|
$125
|
|
Meeting/event attendant
|
$20 per hour
|
$10 per hour
|
|
Security deposit
|
$200
|
$200
|
|
After-event clean up
|
$50
|
$50
|
(3)
Fees are for a permit not to exceed five hours in use. Hourly fee
assessed after five hours is $40.
(4)
A special charge of $40 per hour may be assessed for early admittance
for set up of facility.
(5)
Notwithstanding the fee schedule established herein for routine rentals
for use of Old City Hall by private residents or businesses, the City
and/or the Old City Hall Restoration Committee may, in their discretion,
establish unique events or series as seasonal fundraising opportunities.
In doing so, a fee arrangement other than the established fee schedule
may be established. For example, and not as a means of limitation,
if the Old City Hall Committee establishes a seasonal music program
with a private vendor, the fee can be negotiated as a percentage of
the ticket price rather than a flat fee for each use. The City and
the Old City Hall Committee shall use their best judgment and flexibility
in establishing such events, series or programs with the anticipation
that such events are conducted with the long-term preservation, restoration
and maintenance of Old City Hall as the main objective.
(6)
Bordentown City Local Government, City Committees or Commissions
are exempt from permit and security deposit fees.
B.
The City Commissioners may amend the permanent fee schedule or waive
a fee for a not-for-profit organization by resolution.
C.
The security deposit shall cover the cost of maintenance and repair
of any damage to the building. The permit holder shall be responsible
for all cost of damage greater than the security deposit.
D.
Provided there is no damage and no hourly overtime fees owing, the
security deposit will be refunded as approved at a Commission Meeting
following the date of the event.
A.
A certificate of insurance which names the City of Bordentown as
an additional insured is required for the following use classes in
the indicated amounts:
B.
The applicant(s) must sign a waiver in which they agree to waive
and relinquish all claims and cause of action of every kind which
they have or may have against the City arising out of the use of the
facility resulting in personal injury and/or their own property damage.
C.
The applicant(s) must sign an agreement indemnifying the City, including
reimbursement of all expenses, attorney's fees and costs, of
any and all liability of loss and against all claims or actions based
upon or arising out of damage or injury (including both) to persons
or property caused by or sustained in connection with the applicant's
use of the facility and the defense of any such claims or action whether
the liability loss or damage is caused by or arises out of negligence
of the City or any of its agents, employees or otherwise.
A.
In addition to the payment for any damage to the building, any individual
found in violation of this chapter, shall, upon conviction by a court
of competent jurisdiction, pay a fine not to exceed $2,000, be ordered
to perform up to 90 hours of community service or be incarcerated
for a term of up to 90 days or a combination thereof. Each and every
day of a violation shall be a unique and separate offense.
B.
This chapter may be enforced by a representative of the City Commissioners,
the City Clerk or any member of the City Police Department or other
law enforcement agent with jurisdiction.
