[Ord. No. 676 §§1 —
5, 1-12-1998; Ord. No.
702 §§1 — 2, 5-10-1999; Ord. No. 02-797 §§1
— 6, 7-22-2002]
A.
No
purchase, purchases or contracts for services of any kind or description
shall be made by any employee or agent of the City, payment for which
is to be made from funds of the City, except in the manner hereinafter
set forth.
1.
One hundred dollars ($100.00) or less. Whenever
any contemplated purchase or contract for services is for the sum
of one hundred dollars ($100.00) or less, the City may order the item
or items as needed without any further formality. However, it is encouraged
that cursory solicitations are conducted occasionally to ensure that
the City is receiving various items at a competitive market price.
Splitting of invoices to maintain this figure will not be allowed.
2.
One hundred one dollars ($101.00) to five hundred dollars
($500.00) inclusive. May be purchased with the verbal approval
of the Board of Aldermen and without any further formality. However,
it is encouraged that cursory solicitations are conducted occasionally
to ensure that the City is receiving various items at a competitive
market price. Splitting of invoices to maintain this figure will not
be allowed.
3.
Five hundred one dollars ($501.00) to ten thousand dollars
($10,000.00) inclusive. Whenever any contemplated purchase
or contract for services is for the sum of five hundred one dollars
($501.00) and under ten thousand dollars ($10,000.00), at least three
(3) verbal bids for the items or services should be obtained. Such
solicitations may be orally obtained and the City may purchase items
or contract for services from the lowest responsible bidder.
4.
Ten thousand dollars ($10,000.00) and above. Whenever
any contemplated purchase or contract for services is for the sum
of ten thousand dollars ($10,000.00) or more, it can only be purchased
after obtaining three (3) written bids or by special Board action
on sole source, specialized and non-standard items.
5.
Emergency purchases must be handled. "Emergency
purchases" are defined as those purchases which must be made
in order to prevent the loss of life or to protect a service that
simply cannot be stopped or delayed. Emergency purchases do not include
items that are needed at once simply because a department head forgot
to order an item in a timely manner. An emergency purchase cannot
exceed two thousand dollars ($2,000.00) without approval of the Mayor.
[Ord. No. 13-6 §§1 —
2, 2-12-2013; Ord. No. 13-14 §§1 — 3, 6-25-2013]
A.
It is hereby established that the Board shall approve all expenditures and actions causing the City to incur credit obligations prior to them being made by the City, or any of its departments or officials, subject to the exceptions set forth in Subsection (B) of this Section.
B.
Notwithstanding the limitation set forth in Subsection (A) of this Section, the various departments of the City are authorized to make expenditures, and to cause the City to incur credit obligations, without prior approval thereof, up to the following limits: five hundred dollars ($500.00) for the Office of Mayor; five hundred dollars ($500.00) for the Police Department; three hundred dollars ($300.00) for the Municipal Court; three hundred dollars ($300.00) for City Hall; three hundred dollars ($300.00) for Public Works; three hundred dollars ($300.00) for the City Clerk; and three hundred dollars ($300.00) for the Information Technology Systems Manager.
