[R.O. 2003 §125.120; C.C. 1979 §25.500; Ord. No. 621 §1, 7-6-2000; Ord.
No. 672 §1, 9-5-2002]
All public capital improvements of whatever character which
may be contracted by the City of Buckner shall be awarded to the lowest
and/or best bidder.
[R.O. 2003 §125.130; C.C. 1979 §25.510; Ord. No. 360 §25.510, 8-2-1979; Ord.
No. 621 §1, 7-6-2000; Ord. No. 672 §1, 9-5-2002]
Whenever the Board of Aldermen shall order work done in any
part of the City, it shall be the duty of the Mayor or the City Administrator
to advertise for bids at least three (3) days in some newspaper circulated
in the City of Buckner, that sealed proposals will be received in
his office during that space of time for doing said work, giving a
general description of the work, and giving notice that full plans
and specifications can be seen at his office, which plans and specifications
shall have been furnished by the Mayor or the City Administrator,
at, or prior to the time of ordering such advertisement for proposals.
Such notice shall also contain the statement of the fact that the
City reserves the right to reject any or all proposals.
[R.O. 2003 §125.140; C.C. 1979 §25.520; Ord. No. 360 §25.520, 8-2-1979; Ord.
No. 621 §1, 7-6-2000; Ord. No. 672 §1, 9-5-2002]
The Mayor or the City Administrator shall note on the back of
each proposal the time of receiving the same and shall file the same
in his office for reference. No proposal shall be filed by him unless
it is securely sealed, and all such proposals shall have an endorsement
on the back thereof "Proposals for public work" and directed to the
Board of Aldermen. On the date designated for the bids to be opened,
the Mayor or the City Administrator and at least one (1) other disinterested
party shall open the bids and cause the bids to be entered on a bid
sheet listing the bidder's name and amount of his bid. The bids
and the bid sheet shall then be certified by the Mayor or the City
Administrator to the Board of Aldermen.
[R.O. 2003 §125.150; Ord. No. 621 §1, 7-6-2000; Ord. No. 672 §1, 9-5-2002]
After the time shall have expired for receiving proposals, the
Board of Aldermen shall convene and examine the proposals made and
shall award the contract to the lowest and/or best bidder; provided,
the Board of Aldermen may reject any or all bids.
[R.O. 2003 §125.160; C.C. 1979 §25.540; Ord. No. 621 §1, 7-6-2000; Ord.
No. 672 §1, 9-5-2002]
Every proposal and bid for public work shall be accompanied
by a good and sufficient bid bond or cashier's check equal to
five percent (5%) of the bid based upon said contract. Upon being
awarded a contract, the lowest and/or best bidder shall provide a
surety bond conditioned upon the faithful performance of the contract
of said work and good for one (1) year after the work is completed.
Said bond shall be equal to the entire amount of money to be paid
for such work.
[R.O. 2003 §125.170; C.C. 1979 §25.550; Ord. No. 621 §1, 7-6-2000; Ord.
No. 672 §1, 9-5-2002]
Whenever any contract shall be awarded and bond filed as herein
provided, the City Attorney shall draw up the terms of the contract
in duplicate, which said contract shall embody all the particulars
specified in the proposals, and shall further bind the contractor
to perform the work in a good and workmanlike manner. Such contracts
shall be signed in duplicate by the Mayor and attested by the City
Clerk under the Seal of the City and by the contractors under their
hands and seals. One (1) copy of such contract shall be delivered
to the contractor, and the other held in the office of the Mayor or
the City Clerk.
[R.O. 2003 §125.180; C.C. 1979 §25.560; Ord. No. 621 §1, 7-6-2000; Ord.
No. 672 §1, 9-5-2002; Ord. No. 692 §1, 1-2-2003]
No such work shall be received or paid for until it shall have
been examined by the Mayor or the City Administrator, as constructed
according to contract and shall have been approved for payment by
the Board of Aldermen, and these conditions shall be embraced in every
contract entered into.
[R.O. 2003 §125.181; Ord. No. 621 §1, 7-6-2000; Ord. No. 672 §1, 9-5-2002]
All City staff and the Park Board will attempt to purchase products
at a Buckner-based business first in accordance with policies and
procedures as adopted by the Board of Aldermen from time to time.
[R.O. 2003 §125.185; Ord. No. 621 §1, 7-6-2000; Ord. No. 672 §1, 9-5-2002]
In the case of accident, disaster or other circumstances creating
a public emergency, the Mayor shall have the power to award contracts
and make purchases for the purpose of alleviating the emergency. When
the Mayor or the Acting President of the Board of Aldermen cannot
be contacted, the City Administrator shall have the same emergency
powers and shall notify the Mayor when possible. The Mayor, the Acting
President of the Board of Aldermen or the City Administrator shall
file a report with the Board of Aldermen, covering such emergency
action, the necessity for same, together with an itemized accounting
of all expenditures incurred at the next Board of Aldermen meeting,
either a study session or a regular business session.
