[Adopted as Art. III of the Code of Ordinances]
A. 
Establishment. There shall be a City Council Budget/Management Analyst as provided in Beverly Home Rule Charter Section 2-8(a).
B. 
Appointment; term of office. The Budget/Management Analyst shall be elected by the members of the City Council to serve for a term of three years.
C. 
Authority and responsibilities. The Budget/Management Analyst shall from time to time throughout the year examine, or cause to be examined, the books and accounts of all City agencies which are entrusted with the receipt, custody or expenditure of money, including original bills on which money has been paid from the City treasury, the documentation submitted by the agency requesting payment of any such bills supporting such payment, the warrants for the payments of bills and the canceled checks on file in the office of the City Treasurer. The Budget/Management Analyst shall at least once in every year verify, or cause to be verified, the cash balance of each such City agency by the actual count of the cash on hand and by reconciliation of bank balances.
(1) 
The Budget/Management Analyst shall keep the City Council President fully informed as to the results of this activity and, not less frequently than quarterly, shall make a detailed report summarizing the results of this overview to the City Council Standing Committee on Finance and Property. All reports to the full City Council shall be made through the City Council Standing Committee on Finance and Property.
[Amended 2-16-2016 by Ord. No. 013]
(2) 
The Budget/Management Analyst shall review each request which is made to the City Council by the Mayor, as provided in Beverly Home Rule Charter Section 6-7, for the transfer of funds or for a supplementary appropriation, and shall make a report to the City Council Standing Committee on Finance and Property, including a recommendation as to the action to be taken by the City Council, before the City Council acts on the matter.
[Amended 2-16-2016 by Ord. No. 013]
(3) 
When the proposed capital improvement program is submitted to the City Council by the Mayor, as required by Beverly Home Rule Charter Section 6-8, the Budget/Management Analyst shall review the proposed capital improvement program and shall, before the same is submitted to the City Council for any action, make a report, including specific recommendations for actions to be taken by the City Council concerning the capital improvement program as seem necessary, desirable or expedient.
(4) 
When the proposed annual operating budget is submitted to the City Council by the Mayor, as provided in Beverly Home Rule Charter Section 6-3, the Budget/Management Analyst shall review the proposed annual operating budget and shall, before the proposed operating budget is submitted to the City Council for any action, make a report, including recommendations of specific actions to be taken by the City Council concerning the annual operating budget and any part or parts thereof as seem necessary, desirable or expedient.
(5) 
The Budget/Management Analyst shall perform such other duties as may from time to time be assigned to such office by the City Council.
(6) 
The City Council Budget/Management Analyst shall, no later than October 31 of the first year of a two-year term, provide a report to the City Council with information and recommendations sufficient to allow the City Council to consider taking those steps necessary under the City Charter to adjust the salaries of the Mayor, City Councilors, and School Committee members. The City Council Budget/Management Analyst shall consider the compensation of current elected and appointed officials in comparable communities, the compensation of the department heads of the City, information regarding the regional consumer price index, cost-of-living adjustments for social security recipients, and current collective bargaining agreements. A copy of such report shall be provided to the Mayor. Such report shall not be a prerequisite to passing an ordinance increasing the salary of said elected officials' salaries.
[Added 6-27-2022 by Ord. No. 129]
A. 
Establishment. There shall be a City Clerk as provided in Section 2-8(b) of the Charter.
B. 
Appointment; term of office. The City Clerk shall be elected by the City Council for a term not to exceed two years.
C. 
Authority and responsibilities.
(1) 
In general. The City Clerk shall perform all the duties which are now or may hereafter be required of the office by the laws of the commonwealth, the Charter or ordinances of the City, and shall have the care and custody of the City Seal and all City contracts.
(2) 
Notification of election or appointment. The City Clerk shall notify all individuals of their election or appointment to any City agency, immediately after they shall have been chosen, by written notices left at their respective places of residence.
(3) 
Furnishing attested copies of orders or votes. The City Clerk shall serve as Clerk of the City Council. When any vote or order is passed by the City Council referring any matter of business to a committee, or authorizing the performance of any special duty by such committee, the City Clerk shall forthwith transmit to the clerk of such committee or the Clerk of Committees an attested copy of such vote or order. He shall also furnish to the Director of Municipal Finance attested copies of all orders which relate to the financial business of the City or have reference in any way to finance, appropriation, bonds and accounts.
(4) 
Furnishing copies of legal process to City Solicitor. The City Clerk, immediately upon the service upon him of any legal process in which the City may be interested, shall furnish the City Solicitor with a copy thereof, or an abstract of so much thereof as will enable the City Solicitor to reasonably protect the interests of the City.
(5) 
Publication of notice of meetings in newspaper. It shall be the duty of the City Clerk to cause notices of all committee meetings and of all general meetings of the City Council to be published in one or more newspapers in the City at least 48 weekday hours before any such meeting is to be held.
(6) 
Bond. The City Clerk shall give bond, with sufficient sureties, to be approved in writing by the Mayor, for the faithful performance of his duties.
(7) 
Assistant City Clerk. The Office of Assistant City Clerk is hereby established. The Assistant City Clerk shall be appointed by the City Clerk and shall assist in the performance of the duties of the office. The Assistant City Clerk shall discharge the duties of the City Clerk when that officer is absent or unable to act, and also when there is a vacancy in the Office of City Clerk. In the absence of the City Clerk, the Assistant City Clerk may act as Clerk of the City Council.
D. 
Compensation of City Clerk, Clerk of Committees, and Assistant City Clerk.
[Added 6-6-2022 by Ord. No. 128]
(1) 
The City Council shall be solely responsible for setting the compensation of the City Clerk, Clerk of Committees, and the Assistant City Clerk.
(2) 
The City Council, on or before March 31 of each year, shall conduct an employee evaluation of the City Clerk and Clerk of Committees, which evaluation shall consider benchmarks and goals set by the City Council, as well as overall accomplishments, responsibilities, and job performance. The City Council may, by majority vote, delegate the responsibility of these evaluations to one or more Councilors, subject to the open meeting laws. The City Clerk shall do an annual employee evaluation of the Assistant City Clerk by March 31 of each year, taking into consideration the same criteria.
(3) 
Any salary increase for the City Clerk and/or Clerk of Committees shall be based upon the City Council's evaluation of said employees. Any salary increase for the Assistant City Clerk shall be based on the annual evaluation of the Assistant City Clerk by the City Clerk.
(4) 
The City Clerk shall annually include in their requested departmental operating budget an amount as directed by the City Council to fund merit increases for the ensuing fiscal year for the City Clerk, Clerk of Committees, and Assistant Clerk. Such amount shall take into consideration the annual evaluation of the City Clerk, Clerk of Committees, and Assistant City Clerk, as well as any proposed annual increases for management and nonunion employees.
The City Council shall elect a Clerk of the Council in accordance with Charter Section 2-8(c).
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. III).
A. 
Establishment. There shall be a Clerk of City Council Committees.
B. 
Appointment; term of office. The Clerk of City Council Committees shall be elected by the members of the City Council for a term not to exceed three years.
C. 
Authority and responsibilities; compensation. The Clerk of City Council Committees shall act as clerk of all committees composed in whole or in part of members of the City Council, and shall receive such compensation as the City Council may from time to time determine.
D. 
The Clerk of City Council Committees shall record in books kept for the purpose all proceedings and transactions of the committees of the City Council, and keep a calendar of all meetings of such committees, and shall perform such other duties as shall be required of such Clerk, from time to time, by such committees.