[HISTORY: Adopted by the Council on Aging of the Town of
Sharon 9-20-2011. Amendments noted where applicable.]
It shall be the purpose of this Council to carry out programs
and services to promote the well-being of the elder population in
this community. To accomplish this, our goals are:
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A.
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To identify the needs;
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B.
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To educate the community and enlist support and participation
of all citizens about their needs;
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C.
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To design, advocate and/or implement services to fill these
needs, or to coordinate existing services;
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D.
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To cooperate with the Massachusetts Executive Office of Elder
Affairs and the Area Agency on Aging and to be cognizant of state
and federal legislation and programs regarding elders;
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E.
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To utilize the abilities of the seniors to serve the community
and to strive for intergenerational goals;
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F.
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The Board of the Sharon COA acts in an advisory capacity to
the Executive Director for the purpose of carrying out its programs,
policies, and services.
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The Council shall consist of from seven to 11 members and two
alternates, appointed by the Board of Selectmen for a term of three
years, unless the appointment is to fill the unexpired term of a retiring
member. At least five members shall be over the age of 60 at the time
of their appointment.
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A.
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Roberts Rules of Order shall be the guide to conducting meetings.
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B.
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Meetings shall be held on a regularly scheduled monthly basis.
There should be no less than 10 monthly scheduled meetings.
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C.
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Special meetings may be called by the Chair or at the request
of three members. A written or verbal notice shall be given to each
member at least three days prior to the special meeting.
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D.
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The annual meeting of the Council shall be held at the October
meeting, at which time officers shall be elected. Each member entitled
to vote shall be notified by mail not less than 10 days before such
meeting.
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E.
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A quorum is a majority of the total members of the Council and
is necessary for the transaction of business.
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A.
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The Council shall annually elect a Chairman, Vice Chairman and
a Secretary from its membership and shall report the fact to the Town
Clerk. Officers are elected at the annual meeting.
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B.
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Upon vacancy of any office, a successor shall be elected by
the Council at the next regularly scheduled meeting.
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C.
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The duties of the officers shall be as follows:
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1.
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Chairperson: presides at meetings, is the chief executive officer,
subject to the direction of the members of the Council, acts as spokesman
for the Council and shall appoint all necessary committees and can
be an ex-officio member of them.
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2.
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Vice-Chairperson: presides in the absence of Chairperson and
performs the Chairperson's functions.
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3.
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Secretary: is responsible for the minutes of meetings, recording
and/or editing them.
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These bylaws may be amended at a meeting called for such purpose.
Notification shall be at least 14 days prior to the meeting, including
the proposed text of amendments to be considered. Amendments must
be approved by a majority of the members of the Council present.
The Selectmen may appoint alternate members from individuals
and organizations whose activities relate to the Council. In the absence
of a quorum of regular members, an alternate member shall have voting
privileges based on seniority.
The Executive Director is the chief administrative officer of
the Council and shall implement the policies of the Council and shall
manage the day-to-day operation of the Council.
The Council shall give a written Annual Report to the Board
of Selectmen; and shall also direct a report to the Commonwealth of
Massachusetts Executive Office of Elder Affairs.
The effective date of these bylaws shall be the date of that
meeting at which these bylaws shall have been approved by an affirmative
vote of not less than 2/3 of the Council members present. The date
on which this approval is voted is September 20, 2011.
