It shall be the duty of all the officers of the City to report
annually to the Board of Aldermen, such reports to embrace a full
statement of the receipts and expenditures of their respective offices
and such other matters as may be required by the Board of Aldermen
by ordinance, resolution or otherwise.
The Mayor or Board of Aldermen shall have power, as often as
he/she or they may deem it necessary, to require any officer of the
City to exhibit his/her accounts or other papers or records and to
make report to the Board of Aldermen, in writing, touching any matter
relating to his/her office.
[R.O. 2009 §2-156; Ord. No. 857 §1, 4-25-1995]
For purposes of this Article, the term "expenses" shall refer only to expenses actually and necessarily incurred in
the performance of the official business of the City. The term "employee" shall include all persons employed by the City
and all elected and appointed officials.
[R.O. 2009 §2-157; Ord. No. 857 §1, 4-25-1995]
Any employee incurring any expense as defined in this Article
and seeking reimbursement of same may submit to the City Clerk a voucher
certified as being true and correct. Said voucher shall be submitted
in a form as required by the City Clerk not more than ten (10) days
after the expense is incurred. The City Clerk shall review such expense
vouchers, shall make such investigation as may be appropriate and
shall reimburse to the employee only those expenses properly incurred.
[R.O. 2009 §2-158; Ord. No. 857 §1, 4-25-1995]
The City Clerk may advance payment of projected expenses as
authorized by the Board of Aldermen when the projected expenses to
be incurred would pose a financial burden on the employee. If such
an advance is authorized, within ten (10) days after such expenses
are actually incurred, the employee shall submit to the City Clerk
a voucher for the expenses actually and necessarily incurred and any
balance of the advance remaining after expenditure.
