[R.O. 2004 § 420.080; Ord. No. 2.56 § 4, 1-9-2001]
A. It shall be the responsibility of the Planning
and Zoning Commission to:
1.
Cause the preparation, development
and adoption of a Comprehensive Plan;
2.
Formulate subdivision regulations;
3.
Formulate zoning regulations;
4.
Hold public hearings for proposed
zoning changes and make a recommendation to the Governing Body;
5.
Consider flood plain development
controls;
6.
Perform an annual review of the Comprehensive
Plan; and
[R.O. 2004 § 420.090; Ord. No. 2.56 § 4, 1-9-2001]
A. The Planning and Zoning Commission shall
be composed of seven (7) voting members as provided for by the City
of Mount Vernon, Missouri.
B. The Chair, Vice Chair and Secretary shall
be elected by Commission members.
C. A Secretary Pro Tem, elected by the Commission
members, shall chair the meeting in the absence of the elected officers.
[R.O. 2004 § 420.100; Ord. No. 2.56 § 4, 1-9-2001]
A. Chair. The Chair shall preside at all meetings
and public hearings of the Planning and Zoning Commission and shall:
1.
Decide all points of order and procedure;
2.
Certify plans and plats; and
3.
Transmit reports and recommendations
of the Planning and Zoning Commission to the Governing Body.
B. Vice Chair. The Vice Chair shall assume
the duties of the Chair in his/her absence.
C. Secretary. The Secretary shall be responsible
for:
1.
Keep the minutes of the Planning
and Zoning Commission meetings;
2.
Certify, along with the Chair, all
plans and plats; and
3.
Perform other duties as the Planning
and Zoning Commission may require.
[R.O. 2004 § 420.110; Ord. No. 2.56 § 4, 1-9-2001]
A. The Zoning Administrator or designate shall
perform the following duties:
1.
Duties as set forth by the Governing
Body and Planning and Zoning Commission;
2.
Meet with applicants prior to application
submittal and accept applications for Planning and Zoning Commission
agenda items;
3.
Draft or have staff reports drafted
on agenda items and sent to Planning and Zoning Commission members
prior to each Planning and Zoning Commission meeting;
4.
Send or have agendas sent to members
of the Planning and Zoning Commission;
5.
Inform applicants of decisions;
6.
Carry out written correspondence;
7.
Maintain the records of the Planning
and Zoning Commission;
8.
Other duties as requested by the
Planning and Zoning Commission.
[R.O. 2004 § 420.120; Ord. No. 2.56 § 4, 1-9-2001]
A. The Planning and Zoning Commission shall
establish a regular monthly meeting date.
B. A regular meeting of the Planning and Zoning
Commission may be cancelled if:
1.
It is determined that a quorum will
not be present;
2.
No subjects are scheduled for the
agenda; or
3.
Other reasonable circumstances.
C. The Planning and Zoning Commission may
hold special meetings from time to time upon a majority vote of the
full membership of the Commission.
[R.O. 2004 § 420.130; Ord. No. 2.56 § 4, 1-9-2001]
A. Robert's Rules of Order shall govern the
conduct of meetings.
B. There must be four (4) of the seven (7)
voting members present before a vote can be taken, unless the allotted
time will have expired prior to the next meeting or unless the petitioner
requests a vote be taken.
C. The motion shall be restated by the Chair
before a vote is taken. The name of the maker and supporter of a motion
shall be recorded.
D. An affirmative vote of a majority of a
quorum is required to take action on a motion; except that an affirmative
vote of a majority of the full Planning and Zoning Commission is required
for certain actions, such as approving subdivision plats, recommending
adoption or amendment of the Comprehensive Plan and for recommending
adoption of new zoning regulations.
E. Where such a vote is not possible either
for or against a particular proposal, the results of such action shall
be submitted to the Governing Body with an explanation of the failure
to establish an official vote on the subject in question. All members,
including the Chair shall have a vote and shall vote when present
except that any member shall automatically disqualify himself/herself
from voting on any decision in which there might be a conflict of
interest and should state the nature of that conflict for the minutes.
[R.O. 2004 § 420.140; Ord. No. 2.56 § 4, 1-9-2001]
A. Any interested party may request a place
upon the agenda of a Planning and Zoning Commission meeting.
B. A copy of the agenda shall ordinarily be
mailed to the members of the Planning and Zoning Commission so that
they may review them at least three (3) days prior to the meeting.
C. Subjects not listed on an official agenda
will ordinarily not be considered at a meeting; except that the Chair
may allow consideration of non-agenda items but not public hearings.
D. Agenda for regular meeting:
1.
Meeting opened by Chair.
a.
Meeting called to order by Chair;
c.
Motion to adopt minutes of previous
meeting.
E. Attendance At Meetings. In the event any
member of the Commission shall fail to attend at least sixty-six percent
(66%) of the meetings of the Commission over any nine-month period,
such absences shall be the grounds for forfeiture of his/her office.
If a member of the Commission is absent beyond the number of meetings
allowable, it will be up to the Chair of the Commission to recommend
dismissal to the Mayor.
[R.O. 2004 § 420.150; Ord. No. 2.56 § 4, 1-9-2001]
A. Before recommending adoption or amendment
of all or any part of the Comprehensive Plan, City zoning regulations,
City subdivision regulations or major street plan, the Planning and
Zoning Commission shall hold a public hearing on the matter as required
by law.
B. The Zoning Administrator shall cause a
notice of such public hearings to be published once in the official
City newspaper and at least fifteen (15) days shall elapse between
the date of such publication and the date set for the hearing. Such
notice shall fix the time and place for such a hearing and shall describe
the proposal in general terms.
C. The following procedure for conducting
public hearings shall be observed:
1.
Staff presents the agenda item;
2.
The Planning and Zoning Commission
may ask questions regarding the staff presentation and report;
3.
Proponents of the agenda item make
presentation;
4.
Opponents of the agenda item make
presentations;
5.
Applicant makes rebuttal;
6.
Staff presents the matters to be
considered; and
7.
Planning and Zoning Commission asks
any questions it may have of the proponents, opponents or staff and
then acts upon a motion.
D. Action by the Planning and Zoning Commission
on any matter on which a hearing is held shall not be taken until
the hearing has been concluded.
[R.O. 2004 § 420.160; Ord. No. 2.56 § 4, 1-9-2001]
The Chair of the Planning and Zoning
Commission, or a member of the Planning and Zoning Commission authorized
by the Chair, shall appear before the Governing Body for the purpose
of reporting recommendations of the Planning and Zoning Commission.
[R.O. 2004 § 420.170; Ord. No. 2.56 § 4, 1-9-2001]
A. The Planning and Zoning Commission may
establish such committees as it deems advisable and assign each committee
specific duties or functions.
B. The Chair shall designate the members of
each committee and shall name the Chair of each committee. The Planning
and Zoning Commission shall fill vacancies on committees as they are
created.
[R.O. 2004 § 420.180; Ord. No. 2.56 § 4, 1-9-2001]
A. The Planning and Zoning Commission may
accept funds and services budgeted by the Governing Body.
B. The designated fiscal agent of the Planning
and Zoning Commission shall be the Mayor or the Zoning Administrator
of the City of Mount Vernon.
[R.O. 2004 § 420.190; Ord. No. 2.56 § 4, 1-9-2001]
A. The Planning and Zoning Commission shall
keep a record of all proceedings, resolutions, transactions, findings
and determinations.
B. All records of the Planning and Zoning
Commission shall be available for public review.
C. The Planning and Zoning Commission shall
annually review the Comprehensive Plan to determine if any portion
has become obsolete and shall make a report to the Governing Body
regarding same.
[R.O. 2004 § 420.200; Ord. No. 2.56 § 4, 1-9-2001]
These bylaws may be amended by an
affirmative vote of a majority of the full quorum of the Planning
and Zoning Commission, provided such amendment has been submitted
in writing to each member of the Commission at least three (3) days
prior to the meeting at which action is to be taken.
[R.O. 2004 § 420.210; Ord. No. 2.56 § 4, 1-9-2001]
A. Members of the Planning and Zoning Commission
who shall legally have a conflict of interest or believe that they
may have a substantial interest, as defined by Missouri State Statute,
in any matter that is on the Commission's agenda shall voluntarily
excuse themselves, vacate their seat and refrain from discussion and
voting on said item as a Commission member. Conflict of interest includes:
1.
Ownership of property or business
in which the Commission is considering action;
2.
Receipt of fees, salaries or gratuity
from such business or businesses; or
3.
A member of the Commission member's
immediate family is employed by or stands to receive a financial gain
from the Planning and Zoning Commission's action.