The name of the organization shall be the "South Hadley Council
on Aging," hereinafter referred to as the "Council," as established
by Town Meeting of the Town of South Hadley, Massachusetts on March
14, 1970.
The present location of the Council will be at the South Hadley
Senior Center, 45 Dayton Street, South Hadley, Massachusetts.
Council programs and activities are intended solely for South
Hadley residents 60+ years of age unless otherwise indicated. Non-Town
residents and/or non-senior citizens may participate on space-available
basis, provided they have the permission of the Director, who shall
consult first with the instructor/leader of the program. Participants
needing assistance with personal needs and/or mobility must be accompanied
by someone capable of performing these tasks throughout their visit
to the senior center. The Director reserves the right to assess and
determine if the situation is potentially hazardous to the participant
or others and shall act accordingly.
Council members are expected to refrain from personal attacks
and innuendoes concerning Council members, staff or other Town personnel.
The courtesy of attentiveness and quiet is expected during the meeting.
Problems concerning Council on Aging programs, activities or staff
should be reported to the Director or Chairperson of the Council.
If it is deemed necessary to bring an item before the Council, a request
should be submitted in writing to be placed on the agenda before the
Council meeting. The Chair will determine priorities among the agenda
items.
The Nominating Committee should have a minimum of three members
and should consult with, but not be bound by, the Council Chairperson
before finalizing nominations. In nominating individuals for Council
membership, the committee should be mindful of the statement in the
rules and regulations that "Council membership shall reflect the make-up
of the community-at-large . . ." With the exception of the replacement
of officers, as needed, the Nominating Committee should make nominations
to fill vacancies for Council membership, when needed. Nominations
should be included in the agenda packet for the meeting and should
state briefly the candidate's qualifications and history of Council
activities. Along with May nominations, the Nominating Committee should
present a table giving the terms of continuing members. The slate
of nominations for the annual election of officers should be included
in the agenda packet for the June meeting, and should state briefly
the candidates' qualifications and history of Council membership.
Each standing committee shall select its chairperson for a period
of one year, with the option of renewal. If the members of a standing
committee cannot reach a consensus regarding the selection of its
chairperson, the Chairperson of the Council shall make the decision.
When the Chairperson of the Council appoints an ad hoc committee,
he/she may appoint its chairperson or direct the committee to do so.
In the event of inclement weather, the Director has the authority
to make the decision regarding the operations, namely meals and transportation,
of the Senior Center and will notify local television stations 3,
22, and 40. The office will be open and staff shall report to work
unless Town Hall is closed.
The South Hadley Council on Aging has a variety of orthopedic
equipment (wheelchairs, walkers, commodes, etc.) which may be loaned
to any South Hadley resident upon completion of a form stating they
will be responsible for the item, its repair, or its replacement,
if not returned. Maximum loan of equipment will be for a period of
three months. This may be extended under extenuating circumstances
after review by the Council on Aging Director and Social Service Coordinator.
All personnel evaluations shall be treated as confidential.
Records of these must be secured and made available only to authorized
individuals.
A. Evaluation
of staff other than Director. The Director will evaluate each staff
member responsible to him/her annually. At that time, the prior year's
evaluation will be reviewed to see if goals and objectives have been
met. The evaluations will then be submitted to the Personnel Officer.
B. Evaluation
of the Director. The Town Administrator is responsible for the evaluation
of the Director. Council on Aging Board members are welcome to submit
comments to the Town Administrator.