Town of Weymouth, MA
Norfolk County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Town of Weymouth. Amendments noted where applicable.]
GENERAL REFERENCES
Elections; elected Town officers — See Ch. 2.
Offices, officials and multiple-member bodies — See Ch. 3.
Financial regulations — See Ch. 5.
Human resources — See Ch. 10.
The Mayor shall be the Chief Executive and Administrative Officer of the Town government.
(a) 
Departments established. The administrative service of the Town shall be divided into the following departments:
[Amended 6-21-2016 by Ord. No. 16-092; 4-2-2018 by Ord. No. 18-011]
Municipal Finance Department
Administrative and Community Services Department
Department of Human Resources
Department of Municipal Licenses and Inspections
Planning and Community Development Department
Public Works Department
Health Department
Police Department
Fire Department
Department of Information Technology
Department of Libraries
Department of Asset Management
(b) 
Purpose. It is the intention of this provision to assemble similar and related activities and functions of the Town into consolidated departments in order to attain the efficiencies and economies of scale; to reduce or eliminate duplication and overlapping of services, responsibilities and functions; and to improve the communication and coordination between and among the various offices and agencies of the Town. It is the further intention of this provision that the director of each department shall be authorized to assign responsibilities and functions between and among personnel within the department from time to time without regard to the lines of responsibilities which have previously been associated with the agencies herein consolidated.
The following standard provisions shall apply to all Town agencies, whether established by the Charter, by ordinance, or by administrative rule or regulation arising out of the authority of the Charter:
(a) 
Titles. The head of each department of the Town government shall be termed "Director."
(b) 
Appointments. The director of each department of the Town government shall be appointed by the Mayor for an indefinite term of office. The appointment of directors (department heads) by the Mayor shall be subject to review by the Town Council as provided in Home Rule Charter Section 2-10.
A department director shall be a person especially qualified by education, training and previous experience to perform the duties of the office.
Division heads shall be appointed by the directors of departments, with the consent of the Mayor.
The director of a department may serve as the head of one division within the department. The director may appoint the head of a division within the department to serve simultaneously as the head of another division within the department. Such person so appointed, or so serving, shall possess all of the qualifications for the position which may be prescribed by law, by Charter, by ordinance, by rule, or otherwise.
Directors of departments shall, subject to the consent of the Mayor, appoint all assistants and subordinates and other employees of the agency for which such person is responsible.
(c) 
Temporary director of department. The Mayor may, as provided in Home Rule Charter Section 3-5, designate the head of one of the divisions within the department, or some other Town officer or employee, or any other person to serve as temporary head of a department for periods not to exceed 90 days. If at the expiration of 90 days following the date a director of a department position has become vacant and the Mayor has not appointed a standing director of the department, the Mayor may grant one thirty-day extension of the temporary appointment. If at the expiration of 90 days following the date a director of a department position has become vacant the Mayor has not appointed a standing director of the department, the Mayor shall designate one of the division heads to be the director of the department.
(d) 
Removal. The Mayor may, by following the removal procedure established in Home Rule Charter Section 3-4(a), remove a director of a department from office.
A director of a department may, for cause, by following the removal procedure established in Home Rule Charter Section 3-4(b), and in Chapter 10 of these ordinances, remove a division head from office.
A division head may, for cause, remove a subordinate by following the removal procedure established in Home Rule Charter Section 3-4(b), and in Chapter 10 of these Ordinances.
(a) 
In general. Every director of a department, division head, Town officer and Town employee shall perform all duties required of the position by state law, by the Charter and ordinances of the Town, and such other duties as may be required by the Mayor and persons appointed by the Mayor.
(b) 
Department directors are responsible to the Mayor or designee. All division heads and Town officers shall report to the Mayor or designee, through their respective director of department.
[Amended 6-21-2016 by Ord. No. 16-092]
(c) 
Inaugurate sound practices. The directors of departments, Town officers and the heads of divisions shall keep themselves informed as to the latest practices in their particular fields and shall inaugurate, with the approval of the Mayor, such new practices as appear would be of benefit and service to the citizens and taxpayers of Weymouth.
(d) 
Reports to Mayor. The directors of departments shall submit reports of the activities of their departments to the Mayor with such frequency and in such form as may be required by the Mayor. The directors of departments shall render an annual report of the activities and operations of the department for which each is responsible to the Mayor on or before August 1 of each calendar year. Town officers and division heads shall assist their respective department directors by preparing and filing such reports with them as may be requested or required of them to enable the director of a department to so report.
(e) 
Maintain records. The directors of departments shall establish and maintain systems of filing and indexing records and reports in sufficient detail to furnish all information necessary for the proper control of departmental activities and to form a basis for the periodic reports to the Mayor.
(f) 
Maintain equipment. The directors of departments, Town officers and the heads of divisions shall be responsible for the proper maintenance of all Town property and equipment used in their departments, offices and divisions.
(g) 
Cooperation with Town Auditor. The directors of departments, Town officers and the heads of divisions and every other employee of the Town shall cooperate fully with the Town Auditor whenever the Auditor makes any request for any information relevant to the duties of such person.
The Director of each department shall have the following specific powers and duties:
(a) 
Provide coordination and direction to the divisions within the department to ensure consistent administration and the efficient delivery of services to citizens and taxpayers;
(b) 
Meet with the Mayor to develop goals and objectives for each of the divisions within the department and to measure and evaluate the performance of functions by each constituent agency within the department;
(c) 
Meet with the division heads and other subordinate officers and employees of the department to explain the goals and objectives set by the Mayor for each such division and agency and to arrive at methods by which such goals and objectives might be achieved;
(d) 
Monitor the level of services provided in other communities to ensure the Town of Weymouth provides the highest and best level of service possible to its citizens and taxpayers consistent with the needs of the Town and its ability to pay;
(e) 
Assist division heads in the development of annual operating budgets and capital outlay requests;
(f) 
Prepare and submit to the Mayor, within the guidelines provided by the Mayor and within the time schedule established by the Mayor, a proposed annual operating budget and capital outlay request covering all divisions and offices within the department for which the director is responsible.
Any plan presented by the Mayor to the Town Council which purports to be a reorganization plan under Home Rule Charter Section 5-1 which does not contain a proposed ordinance in which are incorporated amendments, revisions or repeals of this article and any other articles or provisions of this Code of Town Ordinances as will accomplish the desired reorganization shall not be deemed to be a reorganization plan within the meaning of said Charter Section 5-1.
Each proposed reorganization plan, when filed by the Mayor with the Town Council, shall bear an identifying number and shall be accompanied by a detailed statement of the Mayor in explanation of the reasons underlying the submission of the proposed plan and the goals and objectives expected to result from the implementation of the plan.
Forthwith upon its receipt of a proposed reorganization plan from the Mayor, the Town Council shall provide for a notice to be prepared for publication in a local newspaper which shall describe the scope of the proposal and the time and place, not less than seven days nor more than 14 days following such publication, the Town Council will hold a public hearing concerning the proposed reorganization plan.
A reorganization plan shall become effective on the 61st day following the day it was submitted to the Town Council unless the Council has voted to disapprove the plan.
(a) 
Establishment. There shall be a Department of Municipal Finance which shall be responsible for the management of the fiscal and financial affairs of the Town and for the supervision and coordination of all activities of all Town agencies in relation to any fiscal or financial matter.
(b) 
Scope of Department activities. The Department of Municipal Finance shall be responsible for and shall include the following functions:
1. 
Coordination of all financial services and activities of the Town government;
2. 
Maintenance of all accounting records and other financial statements for all offices and agencies of the Town government;
3. 
The payment of all financial obligations on behalf of the Town;
4. 
The receipt of all funds due to the Town from any source;
5. 
Maintenance of all property valuation records and systems;
6. 
The rendering of advice, assistance and guidance to all other Town offices and agencies in any matter relating to financial or fiscal affairs;
7. 
The monitoring throughout the fiscal year of the expenditure of funds by Town offices and agencies, including the periodic reporting on the status of all accounts with recommendations concerning fiscal and financial policies to be implemented by such offices and agencies;
8. 
Coordination of all financial transactions associated with the procurement of all goods, supplies and materials by Town offices and agencies with the central procurement procedures established pursuant to MGL c. 30B.
(c) 
Director of Municipal Finance. The Department of Municipal Finance shall be headed by a Director of Municipal Finance who may also be referred to as the Chief Financial Officer (or CFO).
The Director of Municipal Finance shall appoint, subject to the consent of the Mayor, a Treasurer, a Collector, a Town Accountant, a Purchasing Agent and a Principal Assessor. The Mayor shall appoint the members of the Board of Assessors.
Said Treasurer, Collector, Town Accountant, Purchasing Agent and Principal Assessor shall have such powers and duties as may be vested in those offices expressly by general or special law, but shall otherwise report to and be under the direction and supervision of the Director of Municipal Finance.
The powers and duties of said Director of Municipal Finance shall include the following: coordination, administration, and supervision of all financial services and activities; assistance in all matters related to municipal financial affairs; implementation and maintenance of uniform systems, controls, and procedures for all financial activities in all departments, including the School Department, and including, but not limited to, maintenance of all financial and accounting data and records; implementation and maintenance of uniform budget guidelines and procedures; assistance in development and preparation of all department budgets and spending plans; review of all contracts and obligations; monitoring of the expenditure of all funds, including periodic reporting to appropriate agencies of the status of accounts; establishment of a spending plan for each department; and the allotment of funds on a periodic basis as provided in Home Rule Charter Section 6-8. In all cases where the duty is not expressly charged to any other department or office, it shall be the duty of the Director of Municipal Finance to promote, secure, and preserve the financial interests of the Town.
The Director of Municipal Finance shall from time to time, subject to the approval of the Mayor, promulgate rules and regulations governing any subject within the jurisdiction of the Department of Municipal Finance as are necessary to implement the provisions of this section.
(d) 
Operating divisions. The Department of Municipal Finance shall consist of the following divisions:
1. 
Division of Collections and Treasury Management. The Division of Collections and Treasury Management, headed by a Town Treasurer-Collector, shall receive and take charge of all money belonging to the Town, pay all bills and warrants (including payroll) properly executed by the Town officials, and it shall collect all accounts due to the Town from any source. Upon receipt of a tax list and warrant from the Board of Assessors, it shall collect the taxes and make a return thereon to the Board of Assessors. The Town Treasurer-Collector shall, according to the order of the authorized officers of the Town, pay out and make all disbursements of funds on behalf of the Town. Except as otherwise provided, the Town Treasurer-Collector shall have all of the other powers, duties and responsibilities which are given to Town Collectors and to Town Treasurers by general law.
2. 
Division of Accounting. The Division of Accounting, headed by a Town Accountant, shall be responsible for the following:
a. 
Maintenance of accounts for all financial transactions of the Town;
b. 
Pre-audit of all purchase orders, receipts and disbursements;
c. 
Preparation of payrolls;
d. 
Preparation of warrants for the payment of all bills of the Town;
e. 
Preparation of periodic reports on the status of departmental receipts and expenditures;
f. 
Maintenance of central grant and contract files.
The Division of Accounting shall assist all Town agencies in keeping the books and accounts of all offices and agencies entrusted with the custody or expenditure of money. The Division of Accounting shall provide the Town Auditor, appointed by the Town Council, free access to all of its books, accounts, bills, vouchers and other records of financial transactions as may be necessary for the performance of the auditing and oversight functions of the Town Council. The Division of Accounting shall, at least once in each fiscal year, verify the cash balances of all Town offices and agencies by actual count of the cash and by reconciliation of bank balances. The Division of Accounting shall prepare all warrants for the expenditure of Town funds before any payment is made by the Division of Collections and Treasury Management. Except as otherwise provided, the Town Comptroller shall have all of the other powers, duties and responsibilities which are given to Town Accountants and Town Auditors by general law, including the authorization to report matters of fraud, waste, improper or illegal activity to the Mayor.
3. 
Division of Assessing. The Assessing Division shall be under the charge of an officer known as the Principal Assessor.
The Principal Assessor shall have all the powers and perform the duties of Assessors in cities and towns in accordance and in compliance with the general laws, except as Subsection (c) above shall otherwise provide. Said Principal Assessor shall review every application for exemption or abatement of taxes and shall report his or her findings to the Board of Assessors.
There shall be in the Assessing Division a Board of Assessors, consisting of three regular members and one alternate member appointed by the Mayor. The members of said Board of Assessors shall serve for terms of three years each so arranged that the term of one regular member shall expire each year.
It shall be the duty of said Board of Assessors to review the findings of the Principal Assessor on applications for exemptions or abatements of taxes, and to grant or deny all such applications after such hearing as said Board of Assessors deems proper.
The Division of Assessing shall be responsible for the following:
a. 
Establish the valuation of all real and personal property;
b. 
Maintain records substantiating all assessments made;
c. 
Prepare and issue commitments for the collection of property taxes and motor vehicle excise taxes by the Office of the Collector;
d. 
Act on abatement and exemption applications filed with it and represent the Town in proceedings before the Appellate Tax Board.
4. 
Division of Procurement and Purchasing. The Division of Procurement and Purchasing shall be under the management and control of a Town Purchasing Agent.
The Division of Procurement and Purchasing shall be responsible for purchasing all supplies, material and equipment for all offices and agencies of the Town to the extent provided in MGL c. 41, § 103, and for the purposes of MGL c. 30B, the Town Purchasing Agent shall be the chief procurement officer of the Town. The Town Purchasing Agent may delegate any of the powers and duties of the Office of Chief Procurement Officer to one or more procurement officers to serve specific Town offices or agencies in the manner provided in MGL c. 30B, § 19.
[Amended 6-21-2016 by Ord. No. 16-092]
(a) 
Establishment. There shall be a Department of Administrative and Community Services which shall be responsible for the coordination and management of all administrative and community service related activities of the Town, including but not limited to programs or services provided to specific groups of persons, including senior citizens, youth, veterans, the disabled and others, services provided to the public generally, including educational, recreational or cultural programs.
(b) 
Scope of Department activities. The Department of Administrative and Community Services shall be responsible for and shall include the following functions:
[Amended 4-2-2018 by Ord. No. 18-011]
(1) 
Emergency management services;
(2) 
Commission on Disabilities;
(3) 
Elder services;
(4) 
Recreation;
(5) 
Veterans' services;
(6) 
Youth and family services;
(7) 
Community events; and
(8) 
Cultural Council.
(c) 
Director of Administrative and Community Services. The Department of Administrative and Community Services shall be headed by a Director of Administrative and Community Services.
The Director of Administrative and Community Services shall have the following powers and duties:
1. 
Shall be deemed to be deputy and backup to the Mayor's Chief of Staff and shall be the coordinator of all matters under the jurisdiction of the Mayor that are not specifically assigned to some other person or office;
2. 
Ensure compliance with all guidelines and policies issued or promulgated by the office of the Mayor and participate in the development of such guidelines and policies;
3. 
Provide control over certain Town offices and agencies and serve in the capacity of a department head for such departments, divisions, offices and agencies as the Mayor may from time to time direct within the Department of Administrative and Community Services;
4. 
Prepare and monitor budgets for offices and agencies assigned by the Mayor.[1]
[1]
Editor’s Note: Former Subsection (c)5, which provided that the Director of Administrative and Community Services was responsible for the maintenance and care of Town buildings under the jurisdiction of the divisions and agencies within the Department, was repealed 4-2-2018 by Ord. No. 18-011.
(d) 
Operating divisions. The Department of Administrative and Community Services shall consist of the following divisions:
1. 
Emergency Management/Civil Defense. The Emergency Management/Civil Defense Division shall be headed by a Director of Emergency Management/Civil Defense as required by MGL, Acts of 1950, c. 639, § 13. The Emergency Management/Civil Defense Division shall provide the resources, manpower, coordination and management required for the mitigation, response and recovery phases of emergency management.
2. 
(Reserved)[2]
[2]
Editor’s Note: Former Subsection (d)2, Maintenance of Town Buildings, was repealed 4-2-2018 by Ord. No. 18-011.
3. 
Commission on Disabilities. The nine-member Commission on Disabilities shall advocate and provide referral services for the disabled community and coordinate municipal programs for the community.
4. 
Elder Services. The Elder Services Division shall be headed by a Director of Elder Services and shall include a Board of Elder Services as provided in § 3-210 of these Ordinances. The Director shall be appointed by and responsible to the Director of Administrative and Community Services. The Elder Services Division shall plan and coordinate social, educational, financial advisory and wellness programs and services to senior citizens.
5. 
Recreation. The Recreation Division shall be headed by a Director of Recreation and shall include a five-member Recreation Commission as provided in § 3-218 of these Ordinances. The Recreation Division shall offer programs and services that encourage participation in recreation and cultural activities, promote the safe utilization and general conservation of the open space, water, conservation and recreational resources, land and facilities available in the community.
6. 
Veterans' Services. The Veterans' Services Division shall be headed by a Director of Veterans' Services who shall, except as otherwise provided in these Ordinances, have all of the powers given by MGL c. 115 to a veterans' agent, a veterans' burial officer, and a veterans' graves officer in addition to those of a Director of Veterans' Services. The Veterans' Services Division shall be responsible for the delivery of every service to which a veteran is or may be entitled under the provisions of federal and state law. The Director of Veterans' Services shall assist veterans and their survivors in researching information and shall assist in the development and completion assistance of appropriate applications to secure benefits to which they are or may be entitled under federal and state law.
7. 
Youth and Families. The Youth and Family Services Division shall be headed by a Director of Youth and Families Services, who shall plan and provide social service programs to the youth of Weymouth and their families and shall be responsible for the operation and coordination of activities and programs conducted at the Weymouth Teen Center. There shall be a Youth Coalition as provided in § 3-224 of these Ordinances.
8. 
Community Events. The Community Events Division shall be headed by the Director of Administrative and Community Services. There shall be a Community Events Committee as provided in § 3-225 of these Ordinances and a local Cultural Council as provided in § 3-208. The Community Events Division shall be responsible for the implementation and oversight of annual and special municipal events held in the Town of Weymouth, as assigned by the Mayor. The Cultural Council shall be responsible for the disbursement of annual grant awards.
[Added 4-2-2018 by Ord. No. 18-011]
(a) 
Establishment. There shall be a Department of Asset Management that shall be responsible for the management, planning, operation, maintenance, and care of all buildings, grounds, and facilities, including for all Town and School departments. The Department shall operate in accordance with all applicable local, state, and federal laws, and possess the responsibilities of all school assets under the Superintendent and School Committee as delegated to this Department in accordance with section 4.5(3) of the Charter.
[Amended 5-7-2018 by Ord. No. 18-054]
(b) 
Scope of Department activities. The functions of the Department of Asset Management shall include but are not limited to those enumerated below:
1. 
Responsible for the proper protection and preservation of municipal buildings, grounds, and facilities, which shall include all grounds, fixtures, systems, and equipment;
2. 
Responsible for the implementation of short-term and long-term planning and improvements of municipal facilities, as described above;
3. 
Responsible for coordination of grounds, construction, and landscaping improvements or maintenance activities;
4. 
Establish procedures for maintenance, repair, and replacement of municipal facilities;
5. 
Establish and coordinate facilities' usage, fee structure, maintenance, scheduling, construction, and capital planning with other applicable Town Departments;
6. 
Establish employees' duties and provide administrative oversight, management, budget, and technical direction to the Department's personnel.
(c) 
Director of Asset Management. The Department of Asset Management shall be under the management and control of a Director, who shall work under the general direction of and be responsible to the Mayor, the Superintendent of Schools, or their designees.
[1]
Editor’s Note: Former § 4-203, Community Services, Department of, was repealed 6-21-2016 by Ord. No. 16-092.
(a) 
Establishment. All Town departments and all positions in the Town service, except for elected officials and employees appointed by the School Committee, shall be subject to the provisions of this section, in pursuance of the provisions of MGL c. 41, §§ 108A and 108C. To the extent that any provision of an approved collective bargaining agreement conflicts with any provisions of this section with respect to employees covered under such labor agreement, the provisions of the approved collective bargaining agreement shall prevail.
The general purpose of this section is to establish a system of public personnel management based on merit that meets the social, economic and program needs of Town government. It is the intent of the section to provide a means to recruit, select and develop and maintain a responsive work force. All personnel actions in the Town service shall be made without regard to sex, race, religion, color, age, handicap, political affiliation or other non-job-related factors, and shall be based solely on merit and fitness.
(b) 
Scope of Department activities. The Department of Human Resources shall be responsible for and shall include the following functions:
1. 
Study, develop, establish and coordinate uniform personnel practices and procedures for Town departments;
2. 
Provide advice and assistance to individual employees on all personnel matters;
3. 
Develop and administer a recruitment and placement program designed to fill vacant positions in the Town with the best-qualified persons;
4. 
Provide advice and assistance to the Mayor, department heads, supervisors and elected and appointed officials on all personnel matters, including position classifications, pay administration, recruitment and placement, employee relations, performance evaluation, disciplinary action, employee grievances and employee training;
5. 
Develop and maintain a position classification system for all nonunion personnel, which shall include the assignment and utilization of personnel in all departments, and make recommendations to such departments for changes that may be necessary to effect the proper classification and assignment of personnel in such duties as will permit the Town to receive maximum benefits from the skills and capabilities of such personnel;
6. 
Administer the position classification program providing for the classification of all positions, other than those filled by popular elections, into groups and classes doing substantially similar work or having substantially equal responsibilities so as to ensure the payment of equitable compensation;
7. 
Provide advice and assistance to supervisory personnel of all levels in planning, developing and conducting training programs;
8. 
Standardize forms and records to be used in the Town's personnel administration program, other than those forms and records whose format is regulated by statute or by state agency or agencies authorized by law to exercise oversight over specific elements of personnel management;
9. 
Provide guidance to appointing authorities on civil service law, furnish information regarding civil service examinations, render assistance to all departments in civil service matters, and perform liaison duties between Town departments and the Division of Personnel Administration of the commonwealth;
10. 
Assist and participate (to the extent requested by the Mayor) in the negotiation, implementation, and administration of the Town's collective bargaining agreements;
11. 
Recommend to the Mayor and Town Council the enactment of such ordinances as are considered necessary to implement and administer the Town's personnel administration program;
12. 
Maintain a centralized, secure location for the individual personnel records of all Town employees. Said record shall contain all the vital statistics and other pertinent data for each and every person employed by the Town. It shall be the duty of each department head and every other supervisory person to provide to the Director of Human Resources such records and reports as the Director may require;
13. 
Study, develop, establish and coordinate an occupational safety program for the Town as required by state and federal laws;
14. 
In conjunction with the Town's Equal Employment Affirmative Action Office, coordinate an affirmative action and equal employment opportunity program for the Town;
15. 
Provide a central point for information, coordination and processing of all employee benefit programs, including group insurance, Weymouth retirement system, teacher's retirement system, "tax shelter" plans, workers' compensation claims, unemployment compensation, etc.
(c) 
Director of Human Resources.
1. 
Establishment. The Department of Human Resources shall be headed by a Director of Human Resources who shall be appointed by and who shall be responsible to the Mayor or designee.
[Amended 6-21-2016 by Ord. No. 16-092]
2. 
Powers and duties. The Director of Human Resources shall direct the administrative and technical activities of the Department and shall have the following specific powers and duties:
a. 
Encourage and exercise leadership in the development of effective personnel management within the several departments in Town government, and make the services and facilities of the Department available to all Town departments;
b. 
Advise the Mayor in human resource planning and utilization;
c. 
Administer the personnel management system of Town government under the Mayor;
d. 
Establish and maintain records of all employees in Town service;
e. 
Apply and carry out the provisions of this section, the Personnel Policies and Procedures Manual and perform any lawful acts which may be necessary or desirable to carry out the purposes and provisions of applicable laws and regulations;
f. 
Provide advice and services to the Mayor in all matters pertaining to personnel management, to the extent of available resources.
3. 
Personnel code. The Director of Human Resources, subject to the approval of the Mayor, is empowered and authorized by this section to establish a personnel code, consisting of personnel policies and regulations for the maintenance of a public personnel management system, based on merit.
(d) 
Continuing review. The Department of Human Resources, in conjunction with the Office of the Mayor, shall initiate reviews and evaluations of the operation of the personnel system for conformance with the provisions of this section. Such reviews shall be scheduled as often as the Mayor believes it is necessary. Classification reviews shall be conducted as often as is necessary to reflect changes in the classification as established or to establish new classifications as warranted. Studies of compensation and fringe benefits in effect for comparable positions outside of the service of the Town shall be conducted at the direction of the Mayor.
The Mayor, following consultation with the Director of Human Resources, shall make recommendations to the Town Council for adjusting compensation and fringe benefits in conformance with such studies.
(a) 
Establishment. There shall be a Department of Municipal Licenses and Inspections which shall be responsible for the coordination and management of licensing and inspection related activities of the Town and for the coordination of all activities of all other Town agencies in relation to any licensing or inspectional service.
[Amended 6-21-2016 by Ord. No. 16-092]
(b) 
Scope of Department activities. The Department of Municipal Licenses and Inspections shall be responsible for and shall include the following functions:
1. 
Issue all licenses as provided in MGL c. 138 and c. 140 and supervise the conduct of the operations so licensed and discipline any violations of laws, ordinances, rules or regulations affecting the operations licensed;
2. 
Coordinate all inspectional functions carried out by any municipal agency, or by any officer or employee of the Town;
3. 
Maintain in a central place all records relating to inspections, having a common index;
4. 
Coordinate the enforcement of any provision of state statute, Code of Massachusetts Regulations, Town ordinance, rule or regulation of the Town which is subject to enforcement by any officer or employee of the Town;
5. 
Develop a single application form to be used in the Department which will indicate each and every review or inspection which might be necessary;
6. 
Render advice, assistance and guidance to all other Town offices and agencies in any matter relating to Town inspectional services;
7. 
Render advice, assistance and guidance to all members of the public relating to Town licensing and inspectional services and develop "user friendly" systems for the convenience of the public.
It is the intention of this provision that all inspections performed by or under the authority of the Inspector of Buildings, Health Department, Historic Districts Commission, Inspector of Gas Piping and Gas Appliances, Plumbing Inspector, Sealer of Weights and Measures, Wire Inspector, Zoning Enforcement Officer, Fire Chief and every other local inspection as may otherwise be authorized is to be coordinated through the Department of Municipal Licenses and Inspections.
(c) 
Director of Municipal Licenses and Inspections. The Department of Municipal Licenses and Inspections shall be headed by a Director of Municipal Licenses and Inspections who shall also be the Inspector of Buildings. The Director shall be a member of the Board of Licensing Commissioners.
The Director of Municipal Licenses and Inspections shall have the following specific powers and duties:
1. 
Assure the keeping of a full and complete inventory of all inspectional services performed by any officer or employee of the Town;
2. 
Establish common files, by property address, which will be accessible to all persons performing inspectional services for the Town and in which records of all inspections performed by any Town officer or employee shall be kept;
3. 
Provide common services for all inspectional personnel and "one-stop shopping" for consumers of Town inspectional services.
(d) 
Operating divisions. The Department of Municipal Licenses and Inspections shall consist of the following divisions:
1. 
Licensing Division. The Licensing Division shall be headed by the Board of License Commissioners established by Home Rule Charter Section 5-7(3) and shall be the licensing authority for all licenses required or authorized to be issued by or under the authority of MGL c. 138 and c. 140 and such additional licenses as may be required or authorized by Town ordinance.
2. 
Division of Building Inspections. The Division of Building Inspections shall be responsible for the enforcement of the provisions of the Code of Massachusetts Regulations (CMR) pertaining to buildings and other structures (the State Building Code). For administrative purposes, Fence Viewers shall be considered to be within the Building Inspections Division. The Inspector of Buildings shall also be the Zoning Enforcement Officer.
3. 
Division of Plumbing Inspection. The Division of Plumbing Inspection shall be responsible for the enforcement of all provisions of the Code of Massachusetts Regulations (CMR) applicable to plumbing.
4. 
Division of Gas Fittings and Gas Appliances Inspection. The Division of Gas Fittings and Gas Appliances Inspection shall be responsible for the enforcement of all provisions of the Code of Massachusetts Regulations (CMR) applicable to gas fittings and gas appliances.
5. 
Division of Electrical Inspections. The Division of Electrical Inspections shall be responsible for the enforcement of the provisions of the Code of Massachusetts Regulations (CMR) applicable to electrical wires and electrical fixtures.
(e) 
Affiliated agencies. The following offices shall coordinate the inspectional functions under their control through the Director of Municipal Licenses and Inspections and shall, in cooperation with such officer, arrange for the maintenance of such common records at a central facility as may be needed, necessary, reasonable or advisable. Nothing in this section shall be construed in any way as to authorize the Director of Municipal Licenses and Inspections to interfere in the conduct of any inspection being conducted by an affiliated agency, which shall be solely responsible for the inspections conducted by and under the authority assigned to it. Conversely, the affiliated agencies shall make a good faith effort to coordinate their inspectional functions utilizing the Director of Municipal Licenses and Inspections for such purposes to the maximum extent possible.
1. 
Division of Health and Sanitation Inspection. The Division of Health and Sanitation Inspection shall be responsible for the enforcement of all provisions of the Code of Massachusetts Regulations promulgated by the Department of Public Health of the Commonwealth (the so-called "State Sanitary Code") which are subject to enforcement by local government officials and to adopt from time to time, subject to the approval of the Mayor, such additional regulations as are necessary or desirable to protect the public health of the citizens of Weymouth and to enforce all regulations so promulgated. A Sealer of Weights and Measures shall, for administrative purposes, be within the Division of Health and Sanitation.
2. 
Division of Environmental Inspection. The Division of Environmental Inspection shall be responsible for enforcement of all provisions of the Code of Massachusetts Regulations promulgated by the Department of Environmental Protection of the commonwealth which are subject to enforcement by local government officials and the enforcement of provisions of Weymouth's ordinances or any local rules or regulations relating to similar matters. The Conservation Commission, or other authority exercising substantially similar powers and duties, shall have authority to adopt and from time to time to revise or amend, subject to the approval of the Mayor, rules or regulations deemed necessary or desirable to protect the environment of Weymouth and to enforce all regulations so promulgated.
3. 
Division of Fire and Fire Safety Inspection. The Division of Fire and Fire Safety Inspection shall be responsible for the enforcement of all provisions of the Massachusetts General Laws and the Code of Massachusetts Regulations designed to protect the public from fire, explosion and similar dangers, whether promulgated by federal, state or local authority but which are subject to enforcement by fire chiefs, other fire officers and by local fire departments.
(a) 
Establishment. There shall be a Department of Planning and Community Development which shall formulate, under the direction of the Mayor, a coordinated economic and community development policy for the Town of Weymouth. The Department shall provide a mechanism for the establishment of communication and for the coordination of efforts between and among official Town agencies, other quasi-public agencies concerned with development in the Town, private developers and the office of the Mayor in order to provide the opportunity for timely governmental response to development issues, problems and opportunities.
(b) 
Scope of Department activities. The Planning and Community Development Department shall be responsible for the coordination of all planning and development related activities of the Town government.
(c) 
Director of Planning and Community Development. The Planning and Community Development Department shall be headed by a Director of Planning and Community Development.
1. 
Powers and duties. The Director of Planning and Community Development shall have the following specific powers and duties:
a. 
Coordinate all planning and community development related activities of the Town;
b. 
Administer the Town agencies and functions assigned to this Department;
c. 
Coordinate all land acquisition and land management proposals and all economic development planning;
d. 
Prepare and maintain a comprehensive or master plan which shall set forth in both graphic and textual forms policies to govern the future development of the Town;
e. 
Maintain a central records library and storehouse for all data, reports, records, statistics and every other planning and development related materials as may be related to the Town, whether written, printed or otherwise reproduced and whether on magnetic tape for audio or visual retrieval or stored in computer-related form;
f. 
Oversee the Community Development Office to ensure applications made by the agency for funds are consistent and in conformance with the comprehensive or master plan and to monitor the administration of any grants received for compliance with the Town's plan and the grantor's requirements and conditions;
g. 
Adopt and promulgate rules and regulations governing any subject within the jurisdiction of the Department of Planning and Community Development as are necessary to implement these provisions;
h. 
Provide administrative oversight of the Department of Municipal Licenses and Inspections.
(d) 
Operating divisions/offices. The Department of Planning and Community Development shall consist of the following divisions and offices:
1. 
Planning Division. The Planning Division shall consist of a Planning Board, as provided in § 3-217 of these ordinances.
The Planning Division shall make careful studies of the resources, possibilities and needs of the Town and shall make careful plans for the development of the Town.
The Planning Board shall have the power to regulate the development of land within the Town, as authorized by MGL c. 41, §§ 81A through 81J, by the adoption, administration and enforcement of subdivision rules and regulations.
The Planning Board shall report to the Town Council its recommendations for all amendments and revisions of the Zoning Ordinance as is provided in MGL c. 40A, § 5.
2. 
Economic and Community Development Division. The Economic and Community Development Division is responsible for creating a business environment which is conducive to improving investment and job creation within the community.
The Economic and Community Development Division shall be responsible for the development and improvement of the residential and commercial neighborhoods of the Town. It shall seek to create safe and affordable housing, stimulate economic development, provide public improvements, create opportunity for arts and culture and deliver public services for the benefit of those in need.
3. 
Appeals Division. The Appeals Division shall consist of a Board of Zoning Appeals as provided in § 3-201 of these ordinances and in the Zoning Ordinance.[1]
The Board of Zoning Appeals shall hear and decide individual cases for variances and special permits, as provided for in MGL c. 40A, §§ 7, 9, 12, 14, 15 and 17, and the Zoning Ordinance of the Town.
[1]
Editor's Note: See Ch. 120, Zoning.
4. 
Conservation Division. The Conservation Division shall consist of a Conservation Commission as provided in § 3-206 of these ordinances.
The Conservation Commission is established to protect, promote and enhance the quantity and quality of the natural resources within the Town, especially wetlands, wildlife and water resources, through planning, acquisition, land management, regulation, scientific research and public education.
The Conservation Commission may receive gifts, bequests or devises of personal property or interests in real property in the name of the Town, subject to approval of the Mayor. The Conservation Commission may receive monetary gifts for development of a Conservation Fund, and expend the same, subject to the General Laws and the approval of the Mayor.
The Conservation Commission is responsible for the implementation of the provisions of MGL c. 131, §§ 40 and 40A.
The Conservation Commission may adopt policies and promulgate land management plans for properties of the Town reserved for conservation purposes.
5. 
Other multiple-member bodies. The Department shall provide administrative support to the Historical Commission, Fair Housing Commission, Waterfront Committee and such others as may from time to time be assigned to the Department by the Mayor.
(a) 
Establishment. There shall be a Department of Public Works, headed by a Director of Public Works, which shall be responsible for the performance of all public works related activities of the Town.
(b) 
Scope of Department activities. The Department of Public Works shall assume all of the duties and responsibilities related to public works activities that, prior to the adoption of the Home Rule Charter, were performed by or under the Tree Warden, Board of Public Works, Director of Public Works, Playground and Recreation Commission, and Board of Selectmen.
The Department of Public Works shall be responsible for the maintenance and repair of all equipment and vehicles belonging to the Department and of all other Town equipment and vehicles which are assigned to it for maintenance and repair.
The Department of Public Works shall be responsible for the planning, design and construction of all assigned public works improvement projects.
The Department of Public Works shall be responsible for all of the services of a Tree Warden as described in MGL c. 87 and for all of the services of a Superintendent of Shade Tree Management and Pest Control as described in MGL c. 132.
(c) 
Director of Public Works. The Department of Public Works shall be headed by a Director of Public Works.
Powers and duties. The Department of Public Works shall be under the direct control and supervision of a Director of Public Works. The Director of Public Works shall be responsible for the supervision and coordination of all activities of the Department of Public Works in accordance with state statutes, Town ordinances, administrative codes, rules and regulations.
(d) 
Operating divisions/offices. The Department of Public Works shall consist of the following divisions and offices:
1. 
Highway Division. There shall be a Highway Division which shall include maintenance and repair, sweeping, snow and ice removal and control of all public streets, roads, ways and sidewalks of the Town, including the storm drainage system included therein and the coordination, collection and disposal of rubbish and trash.
2. 
Water and Sewer Division. There shall be a Water and Sewer Division which shall be responsible for the maintenance and repair of the water supply and distribution system of the Town and all appurtenances relating to said system and for the maintenance and repair of the sanitary sewer system and for the water supply and distribution system of the Town and all appurtenances relating to said system, including its connection to the Massachusetts Water Resources Authority for treatment and disposal of sewage.
3. 
Cemetery Division. There shall be a Cemetery Division that shall be responsible for the care and management of all public cemeteries and burying grounds in the Town of Weymouth. A Cemetery Commission, as provided in § 3-205 of these ordinances, shall assist the Director of Public Works in setting policies governing the operation of Town cemeteries.
4. 
Grounds, Fields and Parks Division. There shall be a Grounds, Fields and Parks Division which shall be responsible for the care and maintenance of all grounds surrounding public buildings and other facilities, parks and recreation areas of the Town and such other landscaped areas as may from time to time be assigned to its care.
5. 
Forestry Division. There shall be a Forestry Division which shall include the Tree Board, the Tree Warden and Superintendent of Shade Tree Management and Insect Pest Control Services in accordance with MGL c. 132, § 13.
6. 
Motor Vehicle Maintenance Division. There shall be a Motor Vehicle Maintenance Division which shall be responsible for the maintenance and ordinary repair of motor vehicles and equipment belonging to the Town.
7. 
Engineering Division. There shall be Engineering Division, headed by a Town Engineer, which shall be responsible for performing all engineering services for all Town offices and agencies. Such engineering services as may be required may be performed directly by employees of the Engineering Division or by consulting engineers under the supervision of the Division as may from time to time be needed and necessary.
(a) 
Establishment. There shall be a Health Department that shall be responsible for the administration and implementation of all health-related services conducted under existing public health laws, regulations or Town ordinances.
(b) 
Scope of Department activities. The Department of Health shall be responsible for the following duties:
1. 
In coordination with the Department of Municipal Licenses and Inspections, the Health Department shall be responsible for the issuance of health permits or licenses required under state and local laws;
2. 
Preparation of draft health regulations for submission to the Board of Health and Mayor for promulgation as rules and regulations;
3. 
Documentation of investigations and mandatory municipal inspections and related inspections and responding to complaints, inquiries and referrals from the public;
4. 
Coordination of vaccine-related activities used in the prevention of pathogenic disease, review of immunization records of school children and review of school programs;
5. 
Coordination and implementation of various community health clinics for the public;
6. 
Implementation of services in the areas of septic management and tobacco control;
7. 
Oversight of the disease vector control program in cooperation with outside professionals such as exterminators, consultants, mosquito control and the Animal Inspector.
There shall be a Board of Health as established by § 3-212 of these ordinances.
(c) 
Director of Public Health. The Health Department shall be headed by a Director of Public Health. The Director shall be a member of the Board of Licensing Commissioners. The Director of Public Health shall, with the consent of the Mayor, appoint a physician or medical doctor who shall be medical advisor to the Department, to the Director and to the Mayor.
The Director of Public Health shall from time to time, subject to the consent of the Mayor, propose such rules and regulations regarding the public health deemed to be needed or desired to protect the public health.
(a) 
Scope of authority. There shall be a Police Department responsible for programs of crime prevention, crime detection and for traffic safety and enforcement of rules and regulations governing the operation of motor vehicles and the use of ways by pedestrians. The Police Department shall be responsible to maintain, keep and preserve the public peace and order.
(b) 
Scope of Department activities. The functions of the Police Department shall include but are not limited to those enumerated below:
1. 
Crime prevention: preserve the public peace, prevent crime, and detect and arrest offenders;
2. 
Traffic enforcement: administer and enforce laws regulating, directing, controlling and restricting the movement of vehicular and pedestrian traffic, and the general use of the streets by vehicles and the public;
3. 
Training: operate a training program to maintain and improve the competency and efficiency of the members of the Department;
4. 
Investigations: prepare reports on inquiries and investigations made by officers of the Department to follow up various crimes and other offenses against the public peace committed within the Town.
(c) 
The following services shall be contained within the Police Department and be subject to the general supervision and oversight of the Chief of Police:
1. 
(Reserved)[1]
[1]
Editor’s Note: Former Subsection (c)1, School Traffic Supervisors, was repealed 6-5-2017 by Ord. No. 17-074.
2. 
Harbor Division. The Harbor Division shall be headed by a Harbormaster (see § 3-312 of these ordinances). The Harbor Division shall be responsible for the operation of all vessels in the harbor in conformity with MGL c. 102, §§ 17 through 28, and all Town ordinances adopted in relation to the harbor.
3. 
Animal Control Division. The Animal Control Division shall be headed by an Animal Control Officer as provided in § 3-302 of these ordinances. The Animal Control Division shall be responsible for the enforcement of all laws relating to dogs, including but not limited to MGL c. 140, §§ 136A through 174E, and all ordinances of the Town further regulating animals.
(d) 
Chief of Police. The Police Department shall be headed by a Police Chief who shall be responsible to maintain, keep and preserve the public peace and order. The Police Chief shall be appointed by the Mayor, in accordance with the provisions of the Civil Service Law. The Chief of Police shall be a member of the Board of Licensing Commissioners.
The Chief of Police shall be the head of the Police Department under the direction of the Mayor. All members of the Police Department shall be under the immediate supervision, direction, and control of the Police Chief. It shall be the duty of the Police Chief, under the supervision of the Mayor, to preserve order and to see to the enforcement of the ordinances and laws of the municipality and all statutes applicable therein. The Chief of Police shall have such other powers and perform such other duties as are now or may hereafter be prescribed.
1. 
Powers and duties. The Police Chief shall be accountable to the Mayor and shall have the following duties:
a. 
Administer the affairs of the Police Department;
b. 
Have general authority and control over all division staff and oversee the proper fulfillment of all tasks and duties assigned to the Department;
c. 
Prescribe such rules and regulations as he deems necessary or expedient for the proper operation of the Police Department and to that end keep himself informed of the latest administrative practices;
d. 
Take all personnel actions, including hiring, assigning and reassigning employees, including supervisory personnel, within the Police Department, and shall supervise the performance of all personnel assigned to the Department.
(a) 
Scope of authority. The Fire Department shall be responsible for providing fire protection services in the Town, including fire safety programs, fire suppression and extinguishing fires.
(b) 
Scope of Department activities. The functions of the Fire Department shall include but are not limited to those enumerated below:
1. 
Fire extinguishment: take all necessary steps for the extinguishment of fires within the Town, including utilization of all necessary personnel and equipment therefor, the destruction of any building or structure and the removal of any obstruction for the purpose of checking or extinguishing any such fire;
2. 
Public alarm boxes: establish the location, relocation or removal of all public fire alarm boxes;
3. 
Training: provide for and administer a program for the training of firefighters;
4. 
Records: maintain a record of all fires which occur within the Town requiring the services of the Fire Department;
5. 
Investigations: investigate the causes of all fires and provide for written reports of all suspected arsons;
6. 
Inspections: inspect all buildings and structures as provided for by the so-called State Fire Code (MGL c. 148 and 527 CMR), and for the issuance and renewal of certificates of occupancy.
7. 
Other services: provide rescue and emergency medical service.
(c) 
Fire Chief. The Fire Chief shall be appointed by the Mayor in accordance with the provisions of the Civil Service Law. The Fire Chief shall be a member of the Board of Licensing Commissioners.
1. 
Powers and duties. The Fire Chief shall be accountable to the Mayor and shall have the following duties:
a. 
Administer the affairs of the Fire Department;
b. 
Have general authority and control over all division staff and oversee the proper fulfillment of all tasks and duties assigned to the Fire Department;
c. 
Prescribe such rules and regulations as he deems necessary or expedient for the proper operation of the Fire Department and to that end keep informed of the latest administrative practices;
d. 
Take all personnel actions, including hiring, assigning and reassigning employees, including supervisory personnel, within his Department and shall supervise their performance;
e. 
Coordinate all emergency preparedness functions of the Town to be compatible with the functions of the federal and state governments and adjacent political subdivisions;
f. 
Establish policies for effective use of workforce resources and facilities to deal with any major natural disaster or nuclear incident;
g. 
Provide for emergency functions to prevent and minimize the effects of disasters on persons and provide for the emergency repair of damage to public facilities resulting from enemy attack, fire, flood, tornado, earthquake, or other natural causes.
(a) 
Establishment. There shall be a Department of Information Technology which shall be responsible for the development, enhancement and support of the Town's computing and telecommunications infrastructure and software applications. The Department shall also provide the systems and services necessary for the Town's departments and users to fulfill their stated goals and objectives.
(b) 
Scope of activities. The Department of Information Technology shall be responsible for the development, management and ongoing maintenance and support of all Town computing and telecommunications activities, including oversight responsibility over all Town technical initiatives.
(c) 
Chief Information Officer. The Department of Information Technology shall be headed by a Chief Information Officer.
1. 
Powers and duties. The Chief Information Officer shall have the following specific powers and duties:
[Amended 6-21-2016 by Ord. No. 16-092]
a. 
Provide strategic direction, consulting and/or oversight for all computing and telecommunications initiatives;
b. 
Provide administrative, management and technical direction to the Department's personnel;
c. 
Provide the systems and services required by the Town according to priorities set by the Mayor.
(a) 
Establishment. There shall be a Department of Public Libraries which shall be responsible for the management of the public library system.
(b) 
Scope of Department activities. The Department of Public Libraries shall provide intellectual, cultural and recreational interests through the public libraries by offering print and nonprint formats, including up-to-date technology, programs and workshops.
(c) 
Director of Library Services. The Department of Public Libraries shall be headed by a Director of Library Services who shall be appointed by and be responsible to the Mayor or designee. The Director of Library Services shall have the following powers and duties:
[Amended 6-21-2016 by Ord. No. 16-092]
1. 
Shall be in full charge of the public library system and of its branches as may from time to time be established;
2. 
Shall be in full charge of all personnel assigned to the library;
3. 
Shall oversee the purchase or acquisition of all books, periodicals, art objects and every item or thing contained in library collections.
(d) 
Operating divisions. The Department of Public Libraries shall have the following divisions:
1. 
Division of Children and Youth Services: provides services for children from infancy through middle school by providing materials and programs for self-enrichment and for discovering the pleasures of reading and learning;
2. 
Division of Adult Services: PROVIDES current and high-interest materials in a variety of formats for persons of all ages pursuing cultural, educational and recreational interests;
3. 
Division of Reference Services: provides timely, accurate and useful information through information services, research, interlibrary loan and cooperative reference services for those pursuing job-related, educational or independent learning objectives.
(e) 
The Department shall include a Board of Library Trustees as provided in § 3-214 of these ordinances. The seven members of the Board of Trustees of the Public Library system serve in an advisory capacity and may provide library policy recommendations.