[HISTORY: Adopted by the Town of Weymouth. Amendments noted
where applicable.]
The Mayor shall be the Chief Executive and Administrative Officer
of the Town government.
(a)
Departments established. The administrative service of the Town shall
be divided into the following departments:
[Amended 6-21-2016 by Ord. No. 16-092; 4-2-2018 by Ord. No. 18-011]
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Municipal Finance Department
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Administrative and Community Services Department
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Department of Human Resources
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Department of Municipal Licenses and Inspections
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Planning and Community Development Department
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Public Works Department
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Health Department
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Police Department
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Fire Department
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Department of Information Technology
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Department of Libraries
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Department of Asset Management
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(b)
Purpose. It is the intention of this provision to assemble similar
and related activities and functions of the Town into consolidated
departments in order to attain the efficiencies and economies of scale;
to reduce or eliminate duplication and overlapping of services, responsibilities
and functions; and to improve the communication and coordination between
and among the various offices and agencies of the Town. It is the
further intention of this provision that the director of each department
shall be authorized to assign responsibilities and functions between
and among personnel within the department from time to time without
regard to the lines of responsibilities which have previously been
associated with the agencies herein consolidated.
The following standard provisions shall apply to all Town agencies,
whether established by the Charter, by ordinance, or by administrative
rule or regulation arising out of the authority of the Charter:
(a)
Titles. The head of each department of the Town government shall
be termed "Director."
(b)
Appointments. The director of each department of the Town government
shall be appointed by the Mayor for an indefinite term of office.
The appointment of directors (department heads) by the Mayor shall
be subject to review by the Town Council as provided in Home Rule
Charter Section 2-10.
A department director shall be a person especially qualified
by education, training and previous experience to perform the duties
of the office.
Division heads shall be appointed by the directors of departments,
with the consent of the Mayor.
The director of a department may serve as the head of one division
within the department. The director may appoint the head of a division
within the department to serve simultaneously as the head of another
division within the department. Such person so appointed, or so serving,
shall possess all of the qualifications for the position which may
be prescribed by law, by Charter, by ordinance, by rule, or otherwise.
Directors of departments shall, subject to the consent of the
Mayor, appoint all assistants and subordinates and other employees
of the agency for which such person is responsible.
(c)
Temporary director of department. The Mayor may, as provided in Home
Rule Charter Section 3-5, designate the head of one of the divisions
within the department, or some other Town officer or employee, or
any other person to serve as temporary head of a department for periods
not to exceed 90 days. If at the expiration of 90 days following the
date a director of a department position has become vacant and the
Mayor has not appointed a standing director of the department, the
Mayor may grant one thirty-day extension of the temporary appointment.
If at the expiration of 90 days following the date a director of a
department position has become vacant the Mayor has not appointed
a standing director of the department, the Mayor shall designate one
of the division heads to be the director of the department.
(d)
Removal. The Mayor may, by following the removal procedure established
in Home Rule Charter Section 3-4(a), remove a director of a department
from office.
A director of a department may, for cause, by following the removal procedure established in Home Rule Charter Section 3-4(b), and in Chapter 10 of these ordinances, remove a division head from office.
A division head may, for cause, remove a subordinate by following the removal procedure established in Home Rule Charter Section 3-4(b), and in Chapter 10 of these Ordinances.
(a)
In general. Every director of a department, division head, Town officer
and Town employee shall perform all duties required of the position
by state law, by the Charter and ordinances of the Town, and such
other duties as may be required by the Mayor and persons appointed
by the Mayor.
(b)
Department directors are responsible to the Mayor or designee. All
division heads and Town officers shall report to the Mayor or designee,
through their respective director of department.
[Amended 6-21-2016 by Ord. No. 16-092]
(c)
Inaugurate sound practices. The directors of departments, Town officers
and the heads of divisions shall keep themselves informed as to the
latest practices in their particular fields and shall inaugurate,
with the approval of the Mayor, such new practices as appear would
be of benefit and service to the citizens and taxpayers of Weymouth.
(d)
Reports to Mayor. The directors of departments shall submit reports
of the activities of their departments to the Mayor with such frequency
and in such form as may be required by the Mayor. The directors of
departments shall render an annual report of the activities and operations
of the department for which each is responsible to the Mayor on or
before August 1 of each calendar year. Town officers and division
heads shall assist their respective department directors by preparing
and filing such reports with them as may be requested or required
of them to enable the director of a department to so report.
(e)
Maintain records. The directors of departments shall establish and
maintain systems of filing and indexing records and reports in sufficient
detail to furnish all information necessary for the proper control
of departmental activities and to form a basis for the periodic reports
to the Mayor.
(f)
Maintain equipment. The directors of departments, Town officers and
the heads of divisions shall be responsible for the proper maintenance
of all Town property and equipment used in their departments, offices
and divisions.
(g)
Cooperation with Town Auditor. The directors of departments, Town
officers and the heads of divisions and every other employee of the
Town shall cooperate fully with the Town Auditor whenever the Auditor
makes any request for any information relevant to the duties of such
person.
The Director of each department shall have the following specific
powers and duties:
(a)
Provide coordination and direction to the divisions within the department
to ensure consistent administration and the efficient delivery of
services to citizens and taxpayers;
(b)
Meet with the Mayor to develop goals and objectives for each of the
divisions within the department and to measure and evaluate the performance
of functions by each constituent agency within the department;
(c)
Meet with the division heads and other subordinate officers and employees
of the department to explain the goals and objectives set by the Mayor
for each such division and agency and to arrive at methods by which
such goals and objectives might be achieved;
(d)
Monitor the level of services provided in other communities to ensure
the Town of Weymouth provides the highest and best level of service
possible to its citizens and taxpayers consistent with the needs of
the Town and its ability to pay;
(e)
Assist division heads in the development of annual operating budgets
and capital outlay requests;
(f)
Prepare and submit to the Mayor, within the guidelines provided by
the Mayor and within the time schedule established by the Mayor, a
proposed annual operating budget and capital outlay request covering
all divisions and offices within the department for which the director
is responsible.
Any plan presented by the Mayor to the Town Council which purports to be a reorganization plan under Home Rule Charter Section 5-1 which does not contain a proposed ordinance in which are incorporated amendments, revisions or repeals of this article and any other articles or provisions of this Code of Town Ordinances as will accomplish the desired reorganization shall not be deemed to be a reorganization plan within the meaning of said Charter Section 5-1.
Each proposed reorganization plan, when filed by the Mayor with
the Town Council, shall bear an identifying number and shall be accompanied
by a detailed statement of the Mayor in explanation of the reasons
underlying the submission of the proposed plan and the goals and objectives
expected to result from the implementation of the plan.
Forthwith upon its receipt of a proposed reorganization plan
from the Mayor, the Town Council shall provide for a notice to be
prepared for publication in a local newspaper which shall describe
the scope of the proposal and the time and place, not less than seven
days nor more than 14 days following such publication, the Town Council
will hold a public hearing concerning the proposed reorganization
plan.
A reorganization plan shall become effective on the 61st day
following the day it was submitted to the Town Council unless the
Council has voted to disapprove the plan.
[Amended 6-21-2021 by Order No. 21-090]
(a)
Establishment. There shall be a Department of Municipal Finance which
shall be responsible for the management of the fiscal and financial
affairs of the Town and for the supervision and coordination of all
activities of all Town agencies in relation to any fiscal or financial
matter.
(b)
Scope of Department activities. The Department of Municipal Finance
shall be responsible for and shall include the following functions:
1.
Coordination of all financial services and activities of the Town
government;
2.
Maintenance of all accounting records and other financial statements
for all offices and agencies of the Town government;
3.
The payment of all financial obligations on behalf of the Town;
4.
The receipt of all funds due to the Town from any source;
5.
Maintenance of all property valuation records and systems;
6.
The rendering of advice, assistance and guidance to all other Town
offices and agencies in any matter relating to financial or fiscal
affairs;
7.
The monitoring throughout the fiscal year of the expenditure of funds
by Town offices and agencies, including the periodic reporting on
the status of all accounts with recommendations concerning fiscal
and financial policies to be implemented by such offices and agencies;
8.
Coordination of all financial transactions associated with the procurement
of all goods, supplies and materials by Town offices and agencies
with the central procurement procedures established pursuant to MGL
c. 30B.
(c)
Director of Municipal Finance. The Department of Municipal Finance
shall be headed by a Director of Municipal Finance who may also be
referred to as the Chief Financial Officer (or CFO).
The Director of Municipal Finance shall appoint, subject to
the consent of the Mayor, a Treasurer, a Collector, a Town Accountant,
a Purchasing Agent and a Principal Assessor. The Mayor shall appoint
the members of the Board of Assessors.
Said Treasurer, Collector, Town Accountant, Purchasing Agent
and Principal Assessor shall have such powers and duties as may be
vested in those offices expressly by general or special law, but shall
otherwise report to and be under the direction and supervision of
the Director of Municipal Finance.
The powers and duties of said Director of Municipal Finance
shall include the following: coordination, administration, and supervision
of all financial services and activities; assistance in all matters
related to municipal financial affairs; implementation and maintenance
of uniform systems, controls, and procedures for all financial activities
in all departments, including the School Department, and including,
but not limited to, maintenance of all financial and accounting data
and records; implementation and maintenance of uniform budget guidelines
and procedures; assistance in development and preparation of all department
budgets and spending plans; review of all contracts and obligations;
monitoring of the expenditure of all funds, including periodic reporting
to appropriate agencies of the status of accounts; establishment of
a spending plan for each department; and the allotment of funds on
a periodic basis as provided in Home Rule Charter Section 6-8. In
all cases where the duty is not expressly charged to any other department
or office, it shall be the duty of the Director of Municipal Finance
to promote, secure, and preserve the financial interests of the Town.
The Director of Municipal Finance shall from time to time, subject
to the approval of the Mayor, promulgate rules and regulations governing
any subject within the jurisdiction of the Department of Municipal
Finance as are necessary to implement the provisions of this section.
(d)
Operating divisions. The Department of Municipal Finance shall consist
of the following divisions:
1.
Division of Collections and Treasury Management. The Division of
Collections and Treasury Management, headed by a Town Treasurer-Collector,
shall receive and take charge of all money belonging to the Town,
pay all bills and warrants (including payroll) properly executed by
the Town officials, and it shall collect all accounts due to the Town
from any source. Upon receipt of a tax list and warrant from the Board
of Assessors, it shall collect the taxes and make a return thereon
to the Board of Assessors. The Town Treasurer-Collector shall, according
to the order of the authorized officers of the Town, pay out and make
all disbursements of funds on behalf of the Town. Except as otherwise
provided, the Town Treasurer-Collector shall have all of the other
powers, duties and responsibilities which are given to Town Collectors
and to Town Treasurers by general law.
2.
Division of Accounting. The Division of Accounting, headed by a Town
Accountant, shall be responsible for the following:
a.
Maintenance of accounts for all financial transactions of the Town;
b.
Pre-audit of all purchase orders, receipts and disbursements;
c.
Preparation of payrolls;
d.
Preparation of warrants for the payment of all bills of the Town;
e.
Preparation of periodic reports on the status of departmental receipts
and expenditures;
f.
Maintenance of central grant and contract files.
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The Division of Accounting shall assist all Town agencies in
keeping the books and accounts of all offices and agencies entrusted
with the custody or expenditure of money. The Division of Accounting
shall provide the Town Auditor, appointed by the Town Council, free
access to all of its books, accounts, bills, vouchers and other records
of financial transactions as may be necessary for the performance
of the auditing and oversight functions of the Town Council. The Division
of Accounting shall, at least once in each fiscal year, verify the
cash balances of all Town offices and agencies by actual count of
the cash and by reconciliation of bank balances. The Division of Accounting
shall prepare all warrants for the expenditure of Town funds before
any payment is made by the Division of Collections and Treasury Management.
Except as otherwise provided, the Town Comptroller shall have all
of the other powers, duties and responsibilities which are given to
Town Accountants and Town Auditors by general law, including the authorization
to report matters of fraud, waste, improper or illegal activity to
the Mayor.
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3.
Division of Assessing. The Assessing Division shall be under the
charge of an officer known as the Principal Assessor.
The Principal Assessor shall have all the powers and perform
the duties of Assessors in cities and towns in accordance and in compliance
with the general laws, except as Subsection (c) above shall otherwise
provide. Said Principal Assessor shall review every application for
exemption or abatement of taxes and shall report his or her findings
to the Board of Assessors.
There shall be in the Assessing Division a Board of Assessors,
consisting of three regular members and one alternate member appointed
by the Mayor. The members of said Board of Assessors shall serve for
terms of three years each so arranged that the term of one regular
member shall expire each year.
It shall be the duty of said Board of Assessors to review the
findings of the Principal Assessor on applications for exemptions
or abatements of taxes, and to grant or deny all such applications
after such hearing as said Board of Assessors deems proper.
The Division of Assessing shall be responsible for the following:
a.
Establish the valuation of all real and personal property;
b.
Maintain records substantiating all assessments made;
c.
Prepare and issue commitments for the collection of property taxes
and motor vehicle excise taxes by the Office of the Collector;
d.
Act on abatement and exemption applications filed with it and represent
the Town in proceedings before the Appellate Tax Board.
4.
Division of Procurement and Purchasing. The Division of Procurement
and Purchasing shall be under the management and control of a Town
Purchasing Agent.
The Division of Procurement and Purchasing shall be responsible
for purchasing all supplies, material and equipment for all offices
and agencies of the Town to the extent provided in MGL c. 41, § 103,
and for the purposes of MGL c. 30B, the Town Purchasing Agent shall
be the chief procurement officer of the Town. The Town Purchasing
Agent may delegate any of the powers and duties of the Office of Chief
Procurement Officer to one or more procurement officers to serve specific
Town offices or agencies in the manner provided in MGL c. 30B, § 19.
[Amended 6-21-2016 by Ord. No. 16-092]
(a)
Establishment. There shall be a Department of Administrative and
Community Services which shall be responsible for the coordination
and management of all administrative and community service related
activities of the Town, including but not limited to programs or services
provided to specific groups of persons, including senior citizens,
youth, veterans, the disabled and others, services provided to the
public generally, including educational, recreational or cultural
programs.
(b)
Scope of Department activities.
The Department of Administrative and Community Services shall be responsible
for and shall include the following functions:
[Amended 4-2-2018 by Ord.
No. 18-011]
(c)
Director of Administrative and Community Services. The Department
of Administrative and Community Services shall be headed by a Director
of Administrative and Community Services.
The Director of Administrative and Community Services shall
have the following powers and duties:
1.
Shall be deemed to be deputy and backup to the Mayor's Chief of Staff
and shall be the coordinator of all matters under the jurisdiction
of the Mayor that are not specifically assigned to some other person
or office;
2.
Ensure compliance with all guidelines and policies issued or promulgated
by the office of the Mayor and participate in the development of such
guidelines and policies;
3.
Provide control over certain Town offices and agencies and serve
in the capacity of a department head for such departments, divisions,
offices and agencies as the Mayor may from time to time direct within
the Department of Administrative and Community Services;
4.
Prepare and monitor budgets for offices and agencies assigned by
the Mayor.[1]
[1]
Editor’s Note: Former Subsection (c)5, which provided
that the Director of Administrative and Community Services was responsible
for the maintenance and care of Town buildings under the jurisdiction
of the divisions and agencies within the Department, was repealed
4-2-2018 by Ord. No. 18-011.
(d)
Operating divisions. The Department of Administrative and Community
Services shall consist of the following divisions:
1.
Emergency Management/Civil Defense. The Emergency Management/Civil
Defense Division shall be headed by a Director of Emergency Management/Civil
Defense as required by MGL, Acts of 1950, c. 639, § 13.
The Emergency Management/Civil Defense Division shall provide the
resources, manpower, coordination and management required for the
mitigation, response and recovery phases of emergency management.
3.
Commission on Disabilities. The nine-member Commission on Disabilities
shall advocate and provide referral services for the disabled community
and coordinate municipal programs for the community.
4.
Elder Services. The Elder Services Division shall be headed by a Director of Elder Services and shall include a Board of Elder Services as provided in § 3-210 of these Ordinances. The Director shall be appointed by and responsible to the Director of Administrative and Community Services. The Elder Services Division shall plan and coordinate social, educational, financial advisory and wellness programs and services to senior citizens.
5.
Recreation. The Recreation Division shall be headed by a Director of Recreation and shall include a five-member Recreation Commission as provided in § 3-218 of these Ordinances. The Recreation Division shall offer programs and services that encourage participation in recreation and cultural activities, promote the safe utilization and general conservation of the open space, water, conservation and recreational resources, land and facilities available in the community.
6.
Veterans' Services. The Veterans' Services Division shall be headed
by a Director of Veterans' Services who shall, except as otherwise
provided in these Ordinances, have all of the powers given by MGL
c. 115 to a veterans' agent, a veterans' burial officer, and a veterans'
graves officer in addition to those of a Director of Veterans' Services.
The Veterans' Services Division shall be responsible for the delivery
of every service to which a veteran is or may be entitled under the
provisions of federal and state law. The Director of Veterans' Services
shall assist veterans and their survivors in researching information
and shall assist in the development and completion assistance of appropriate
applications to secure benefits to which they are or may be entitled
under federal and state law.
7.
Youth and Families. The Youth and Family Services Division shall be headed by a Director of Youth and Families Services, who shall plan and provide social service programs to the youth of Weymouth and their families and shall be responsible for the operation and coordination of activities and programs conducted at the Weymouth Teen Center. There shall be a Youth Coalition as provided in § 3-224 of these Ordinances.
8.
Community Events. The Community Events Division shall be headed by the Director of Administrative and Community Services. There shall be a Community Events Committee as provided in § 3-225 of these Ordinances and a local Cultural Council as provided in § 3-208. The Community Events Division shall be responsible for the implementation and oversight of annual and special municipal events held in the Town of Weymouth, as assigned by the Mayor. The Cultural Council shall be responsible for the disbursement of annual grant awards.
[Added 4-2-2018 by Ord.
No. 18-011; amended 5-7-2018 by Ord. No. 18-054; 6-21-2021 by Order No. 21-090]
(a)
Establishment. There shall be a Department of Asset Management that
shall be responsible for the management, planning, operation, maintenance,
and care of all buildings, grounds, and facilities, including for
all Town and School departments. The Department shall operate in accordance
with all applicable local, state, and federal laws, and possess the
responsibilities of all school assets under the Superintendent and
School Committee as delegated to this Department in accordance with
section 4.5(3) of the Charter.
(b)
Scope of Department activities. The functions of the Department of
Asset Management shall include but are not limited to those enumerated
below:
1.
Responsible for the proper protection and preservation of municipal
buildings, grounds, and facilities, which shall include all grounds,
fixtures, systems, and equipment;
2.
Responsible for the implementation of short-term and long-term planning
and improvements of municipal facilities, as described above;
3.
Responsible for coordination of grounds, construction, and landscaping
improvements or maintenance activities;
4.
Establish procedures for maintenance, repair, and replacement of
municipal facilities;
5.
Establish and coordinate facilities' usage, fee structure, maintenance,
scheduling, construction, and capital planning with other applicable
Town Departments;
6.
Establish employees' duties and provide administrative oversight,
management, budget, and technical direction to the Department's personnel.
(c)
Director of Asset Management. The Department of Asset Management
shall be under the management and control of a Director, who shall
work under the general direction of and be responsible to the Mayor,
the Superintendent of Schools, or their designees.
[1]
Editor’s Note: Former § 4-203, Community Services,
Department of, was repealed 6-21-2016 by Ord. No. 16-092.
[Amended 6-21-2016 by Ord. No. 16-092; 6-21-2021 by Order No. 21-090]
(a)
Establishment. All Town departments and all positions in the Town
service, except for elected officials and employees appointed by the
School Committee, shall be subject to the provisions of this section,
in pursuance of the provisions of MGL c. 41, §§ 108A
and 108C. To the extent that any provision of an approved collective
bargaining agreement conflicts with any provisions of this section
with respect to employees covered under such labor agreement, the
provisions of the approved collective bargaining agreement shall prevail.
The general purpose of this section is to establish a system
of public personnel management based on merit that meets the social,
economic and program needs of Town government. It is the intent of
the section to provide a means to recruit, select and develop and
maintain a responsive work force. All personnel actions in the Town
service shall be made without regard to sex, race, religion, color,
age, handicap, political affiliation or other non-job-related factors,
and shall be based solely on merit and fitness.
(b)
Scope of Department activities. The Department of Human Resources
shall be responsible for and shall include the following functions:
1.
Study, develop, establish and coordinate uniform personnel practices
and procedures for Town departments;
2.
Provide advice and assistance to individual employees on all personnel
matters;
3.
Develop and administer a recruitment and placement program designed
to fill vacant positions in the Town with the best-qualified persons;
4.
Provide advice and assistance to the Mayor, department heads, supervisors
and elected and appointed officials on all personnel matters, including
position classifications, pay administration, recruitment and placement,
employee relations, performance evaluation, disciplinary action, employee
grievances and employee training;
5.
Develop and maintain a position classification system for all nonunion
personnel, which shall include the assignment and utilization of personnel
in all departments, and make recommendations to such departments for
changes that may be necessary to effect the proper classification
and assignment of personnel in such duties as will permit the Town
to receive maximum benefits from the skills and capabilities of such
personnel;
6.
Administer the position classification program providing for the
classification of all positions, other than those filled by popular
elections, into groups and classes doing substantially similar work
or having substantially equal responsibilities so as to ensure the
payment of equitable compensation;
7.
Provide advice and assistance to supervisory personnel of all levels
in planning, developing and conducting training programs;
8.
Standardize forms and records to be used in the Town's personnel
administration program, other than those forms and records whose format
is regulated by statute or by state agency or agencies authorized
by law to exercise oversight over specific elements of personnel management;
9.
Provide guidance to appointing authorities on Civil Service Law,
G.L. c. 31 et seq., furnish information regarding civil service examinations,
render assistance to all departments in civil service matters, and
perform liaison duties between Town departments and the Division of
Personnel Administration of the commonwealth;
10.
Assist and participate (to the extent requested by the Mayor) in
the negotiation, implementation, and administration of the Town's
collective bargaining agreements;
11.
Recommend to the Mayor and Town Council the enactment of such ordinances
as are considered necessary to implement and administer the Town's
personnel administration program;
12.
Maintain a centralized, secure location for the individual personnel
records of all Town employees. Said record shall contain all the vital
statistics and other pertinent data for each and every person employed
by the Town. It shall be the duty of each department head and every
other supervisory person to provide to the Director of Human Resources
such records and reports as the Director may require;
13.
Study, develop, establish and coordinate an occupational safety program
for the Town as required by state and federal laws;
14.
In conjunction with the Town's Equal Employment Affirmative Action
Office, coordinate an affirmative action and equal employment opportunity
program for the Town;
15.
Provide a central point for information, coordination and processing
of all employee benefit programs, including group insurance, Weymouth
retirement system, teacher's retirement system, "tax shelter" plans,
workers' compensation claims, unemployment compensation, etc.
(c)
Director of Human Resources.
1.
Establishment. The Department of Human Resources shall be headed
by a Director of Human Resources who shall be appointed by and who
shall be responsible to the Mayor or designee.
2.
Powers and duties. The Director of Human Resources shall direct the
administrative and technical activities of the Department and shall
have the following specific powers and duties:
a.
Encourage and exercise leadership in the development of effective
personnel management within the several departments in Town government,
and make the services and facilities of the Department available to
all Town departments;
b.
Advise the Mayor in human resource planning and utilization;
c.
Administer the personnel management system of Town government under
the Mayor;
d.
Establish and maintain records of all employees in Town service;
e.
Apply and carry out the provisions of this section, the Personnel
Policies and Procedures Manual and perform any lawful acts which may
be necessary or desirable to carry out the purposes and provisions
of applicable laws and regulations;
f.
Provide advice and services to the Mayor in all matters pertaining
to personnel management, to the extent of available resources.
3.
Personnel code. The Director of Human Resources, subject to the approval
of the Mayor, is empowered and authorized by this section to establish
a personnel code, consisting of personnel policies and regulations
for the maintenance of a public personnel management system, based
on merit.
(d)
Continuing review. The Department of Human Resources, in conjunction
with the Office of the Mayor, shall initiate reviews and evaluations
of the operation of the personnel system for conformance with the
provisions of this section. Such reviews shall be scheduled as often
as the Mayor believes it is necessary. Classification reviews shall
be conducted as often as is necessary to reflect changes in the classification
as established or to establish new classifications as warranted. Studies
of compensation and fringe benefits in effect for comparable positions
outside of the service of the Town shall be conducted at the direction
of the Mayor.
The Mayor, following consultation with the Director of Human
Resources, shall make recommendations to the Town Council for adjusting
compensation and fringe benefits in conformance with such studies.
[Amended 6-21-2016 by Ord. No. 16-092; 6-21-2021 by Order No. 21-090]
(a)
Establishment. There shall be a Department of Municipal Licenses
and Inspections which shall be responsible for the coordination and
management of licensing and inspection related activities of the Town
and for the coordination of all activities of all other Town agencies
in relation to any licensing or inspectional service.
(b)
Scope of Department activities. The Department of Municipal Licenses
and Inspections shall be responsible for and shall include the following
functions:
1.
Issue all licenses as provided in MGL c. 138 and c. 140 and supervise
the conduct of the operations so licensed and discipline any violations
of laws, ordinances, rules or regulations affecting the operations
licensed;
2.
Coordinate all inspectional functions carried out by any municipal
agency, or by any officer or employee of the Town;
3.
Maintain in a central place all records relating to inspections,
having a common index;
4.
Coordinate the enforcement of any provision of state statute, Code
of Massachusetts Regulations, Town ordinance, rule or regulation of
the Town which is subject to enforcement by any officer or employee
of the Town;
5.
Develop a single application form to be used in the Department which
will indicate each and every review or inspection which might be necessary;
6.
Render advice, assistance and guidance to all other Town offices
and agencies in any matter relating to Town inspectional services;
7.
Render advice, assistance and guidance to all members of the public
relating to Town licensing and inspectional services and develop "user
friendly" systems for the convenience of the public.
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It is the intention of this provision that all inspections performed
by or under the authority of the Inspector of Buildings, Health Department,
Historic Districts Commission, Inspector of Gas Piping and Gas Appliances,
Plumbing Inspector, Sealer of Weights and Measures, Wire Inspector,
Zoning Enforcement Officer, Fire Chief and every other local inspection
as may otherwise be authorized is to be coordinated through the Department
of Municipal Licenses and Inspections.
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(c)
Director of Municipal Licenses and Inspections. The Department of
Municipal Licenses and Inspections shall be headed by a Director of
Municipal Licenses and Inspections who shall also be the Inspector
of Buildings. The Director shall be a member of the Board of Licensing
Commissioners.
The Director of Municipal Licenses and Inspections shall have
the following specific powers and duties:
1.
Assure the keeping of a full and complete inventory of all inspectional
services performed by any officer or employee of the Town;
2.
Establish common files, by property address, which will be accessible
to all persons performing inspectional services for the Town and in
which records of all inspections performed by any Town officer or
employee shall be kept;
3.
Provide common services for all inspectional personnel and "one-stop
shopping" for consumers of Town inspectional services.
(d)
Operating divisions. The Department of Municipal Licenses and Inspections
shall consist of the following divisions:
1.
Licensing Division. The Licensing Division shall be headed by the
Board of License Commissioners established by Home Rule Charter Section
5-7(3) and shall be the licensing authority for all licenses required
or authorized to be issued by or under the authority of MGL c. 138
and c. 140 and such additional licenses as may be required or authorized
by Town ordinance.
2.
Division of Building Inspections. The Division of Building Inspections
shall be responsible for the enforcement of the provisions of the
Code of Massachusetts Regulations (CMR) pertaining to buildings and
other structures (the State Building Code). For administrative purposes,
Fence Viewers shall be considered to be within the Building Inspections
Division. The Inspector of Buildings shall also be the Zoning Enforcement
Officer.
3.
Division of Plumbing Inspection. The Division of Plumbing Inspection
shall be responsible for the enforcement of all provisions of the
Code of Massachusetts Regulations (CMR) applicable to plumbing.
4.
Division of Gas Fittings and Gas Appliances Inspection. The Division
of Gas Fittings and Gas Appliances Inspection shall be responsible
for the enforcement of all provisions of the Code of Massachusetts
Regulations (CMR) applicable to gas fittings and gas appliances.
5.
Division of Electrical Inspections. The Division of Electrical Inspections
shall be responsible for the enforcement of the provisions of the
Code of Massachusetts Regulations (CMR) applicable to electrical wires
and electrical fixtures.
(e)
Affiliated agencies. The following offices shall coordinate the inspectional
functions under their control through the Director of Municipal Licenses
and Inspections and shall, in cooperation with such officer, arrange
for the maintenance of such common records at a central facility as
may be needed, necessary, reasonable or advisable. Nothing in this
section shall be construed in any way as to authorize the Director
of Municipal Licenses and Inspections to interfere in the conduct
of any inspection being conducted by an affiliated agency, which shall
be solely responsible for the inspections conducted by and under the
authority assigned to it. Conversely, the affiliated agencies shall
make a good faith effort to coordinate their inspectional functions
utilizing the Director of Municipal Licenses and Inspections for such
purposes to the maximum extent possible.
1.
Division of Health and Sanitation Inspection. The Division of Health
and Sanitation Inspection shall be responsible for the enforcement
of all provisions of the Code of Massachusetts Regulations promulgated
by the Department of Public Health of the Commonwealth (the so-called
"State Sanitary Code") which are subject to enforcement by local government
officials and to adopt from time to time, subject to the approval
of the Mayor, such additional regulations as are necessary or desirable
to protect the public health of the citizens of Weymouth and to enforce
all regulations so promulgated. A Sealer of Weights and Measures shall,
for administrative purposes, be within the Division of Health and
Sanitation.
2.
Division of Environmental Inspection. The Division of Environmental
Inspection shall be responsible for enforcement of all provisions
of the Code of Massachusetts Regulations promulgated by the Department
of Environmental Protection of the commonwealth which are subject
to enforcement by local government officials and the enforcement of
provisions of Weymouth's ordinances or any local rules or regulations
relating to similar matters. The Conservation Commission, or other
authority exercising substantially similar powers and duties, shall
have authority to adopt and from time to time to revise or amend,
subject to the approval of the Mayor, rules or regulations deemed
necessary or desirable to protect the environment of Weymouth and
to enforce all regulations so promulgated.
3.
Division of Fire and Fire Safety Inspection. The Division of Fire
and Fire Safety Inspection shall be responsible for the enforcement
of all provisions of the Massachusetts General Laws and the Code of
Massachusetts Regulations designed to protect the public from fire,
explosion and similar dangers, whether promulgated by federal, state
or local authority but which are subject to enforcement by fire chiefs,
other fire officers and by local fire departments.
[Amended 6-20-2016 by Ord. No. 16-095; 6-21-2021 by Order No. 21-090]
(a)
Establishment. There shall be a Department of Planning and Community
Development which shall formulate, under the direction of the Mayor,
a coordinated economic and community development policy for the Town
of Weymouth. The Department shall provide a mechanism for the establishment
of communication and for the coordination of efforts between and among
official Town agencies, other quasi-public agencies concerned with
development in the Town, private developers and the office of the
Mayor in order to provide the opportunity for timely governmental
response to development issues, problems and opportunities.
(b)
Scope of Department activities. The Planning and Community Development
Department shall be responsible for the coordination of all planning
and development related activities of the Town government.
(c)
Director of Planning and Community Development. The Planning and
Community Development Department shall be headed by a Director of
Planning and Community Development.
1.
Powers and duties. The Director of Planning and Community Development
shall have the following specific powers and duties:
a.
Coordinate all planning and community development related activities
of the Town;
b.
Administer the Town agencies and functions assigned to this Department;
c.
Coordinate all land acquisition and land management proposals and
all economic development planning;
d.
Prepare and maintain a comprehensive or master plan which shall set
forth in both graphic and textual forms policies to govern the future
development of the Town;
e.
Maintain a central records library and storehouse for all data, reports,
records, statistics and every other planning and development related
materials as may be related to the Town, whether written, printed
or otherwise reproduced and whether on magnetic tape for audio or
visual retrieval or stored in computer-related form;
f.
Oversee the Community Development Office to ensure applications made
by the agency for funds are consistent and in conformance with the
comprehensive or master plan and to monitor the administration of
any grants received for compliance with the Town's plan and the grantor's
requirements and conditions;
g.
Adopt and promulgate rules and regulations governing any subject
within the jurisdiction of the Department of Planning and Community
Development as are necessary to implement these provisions;
h.
Provide administrative oversight of the Department of Municipal Licenses
and Inspections.
(d)
Operating divisions/offices. The Department of Planning and Community
Development shall consist of the following divisions and offices:
1.
Planning Division. The Planning Division shall consist of a Planning Board, as provided in § 3-217 of these ordinances.
The Planning Division shall make careful studies of the resources,
possibilities and needs of the Town and shall make careful plans for
the development of the Town.
The Planning Board shall have the power to regulate the development
of land within the Town, as authorized by MGL c. 41, §§ 81A
through 81J, by the adoption, administration and enforcement of subdivision
rules and regulations.
The Planning Board shall report to the Town Council its recommendations
for all amendments and revisions of the Zoning Ordinance as is provided
in MGL c. 40A, § 5.
2.
Economic and Community Development Division. The Economic and Community
Development Division is responsible for creating a business environment
which is conducive to improving investment and job creation within
the community.
The Economic and Community Development Division shall be responsible
for the development and improvement of the residential and commercial
neighborhoods of the Town. It shall seek to create safe and affordable
housing, stimulate economic development, provide public improvements,
create opportunity for arts and culture and deliver public services
for the benefit of those in need.
3.
Appeals Division. The Appeals Division shall consist of a Board of Zoning Appeals as provided in § 3-201 of these ordinances and in the Zoning Ordinance, Ch. 120, Zoning.
The Board of Zoning Appeals shall hear and decide individual
cases for variances and special permits, as provided for in MGL c.
40A, §§ 7, 9, 12, 14, 15 and 17, and the Zoning Ordinance
of the Town.
4.
Conservation Division. The Conservation Division shall consist of a Conservation Commission as provided in § 3-206 of these ordinances.
The Conservation Commission is established to protect, promote
and enhance the quantity and quality of the natural resources within
the Town, especially wetlands, wildlife and water resources, through
planning, acquisition, land management, regulation, scientific research
and public education.
The Conservation Commission may receive gifts, bequests or devises
of personal property or interests in real property in the name of
the Town, subject to approval of the Mayor. The Conservation Commission
may receive monetary gifts for development of a Conservation Fund,
and expend the same, subject to the General Laws and the approval
of the Mayor.
The Conservation Commission is responsible for the implementation
of the provisions of MGL c. 131, §§ 40 and 40A.
The Conservation Commission may adopt policies and promulgate
land management plans for properties of the Town reserved for conservation
purposes.
5.
Other multiple-member bodies. The Department shall provide administrative
support to the Historical Commission, Fair Housing Commission, Waterfront
Committee and such others as may from time to time be assigned to
the Department by the Mayor.
[Amended 6-21-2021 by Order No. 21-090]
(a)
Establishment. There shall be a Department of Public Works, headed
by a Director of Public Works, which shall be responsible for the
performance of all public works related activities of the Town.
(b)
Scope of Department activities. The Department of Public Works shall
assume all of the duties and responsibilities related to public works
activities that, prior to the adoption of the Home Rule Charter, were
performed by or under the Tree Warden, Board of Public Works, Director
of Public Works, Playground and Recreation Commission, and Board of
Selectmen.
The Department of Public Works shall be responsible for the
maintenance and repair of all equipment and vehicles belonging to
the Department and of all other Town equipment and vehicles which
are assigned to it for maintenance and repair.
The Department of Public Works shall be responsible for the
planning, design and construction of all assigned public works improvement
projects.
The Department of Public Works shall be responsible for all
of the services of a Tree Warden as described in MGL c. 87 and for
all of the services of a Superintendent of Shade Tree Management and
Pest Control as described in MGL c. 132.
(c)
Director of Public Works. The Department of Public Works shall be
headed by a Director of Public Works.
Powers and duties. The Department of Public Works shall be under
the direct control and supervision of a Director of Public Works.
The Director of Public Works shall be responsible for the supervision
and coordination of all activities of the Department of Public Works
in accordance with state statutes, Town ordinances, administrative
codes, rules and regulations.
(d)
Operating divisions/offices. The Department of Public Works shall
consist of the following divisions and offices:
1.
Highway Division. There shall be a Highway Division which shall include
maintenance and repair, sweeping, snow and ice removal and control
of all public streets, roads, ways and sidewalks of the Town, including
the storm drainage system included therein and the coordination, collection
and disposal of rubbish and trash.
2.
Water and Sewer Division. There shall be a Water and Sewer Division
which shall be responsible for the maintenance and repair of the water
supply and distribution system of the Town and all appurtenances relating
to said system and for the maintenance and repair of the sanitary
sewer system and for the water supply and distribution system of the
Town and all appurtenances relating to said system, including its
connection to the Massachusetts Water Resources Authority for treatment
and disposal of sewage.
3.
Cemetery Division. There shall be a Cemetery Division that shall be responsible for the care and management of all public cemeteries and burying grounds in the Town of Weymouth. A Cemetery Commission, as provided in § 3-205 of these ordinances, shall assist the Director of Public Works in setting policies governing the operation of Town cemeteries.
4.
Grounds, Fields and Parks Division. There shall be a Grounds, Fields
and Parks Division which shall be responsible for the care and maintenance
of all grounds surrounding public buildings and other facilities,
parks and recreation areas of the Town and such other landscaped areas
as may from time to time be assigned to its care.
5.
Forestry Division. There shall be a Forestry Division which shall
include the Tree Board, the Tree Warden and Superintendent of Shade
Tree Management and Insect Pest Control Services in accordance with
MGL c. 132, § 13.
6.
Motor Vehicle Maintenance Division. There shall be a Motor Vehicle
Maintenance Division which shall be responsible for the maintenance
and ordinary repair of motor vehicles and equipment belonging to the
Town.
7.
Engineering Division. There shall be Engineering Division, headed
by a Town Engineer, which shall be responsible for performing all
engineering services for all Town offices and agencies. Such engineering
services as may be required may be performed directly by employees
of the Engineering Division or by consulting engineers under the supervision
of the Division as may from time to time be needed and necessary.
[Amended 6-21-2021 by Order No. 21-090]
(a)
Establishment. There shall be a Health Department that shall be responsible
for the administration and implementation of all health-related services
conducted under existing public health laws, regulations or Town ordinances.
(b)
Scope of Department activities. The Department of Health shall be
responsible for the following duties:
1.
In coordination with the Department of Municipal Licenses and Inspections,
the Health Department shall be responsible for the issuance of health
permits or licenses required under state and local laws;
2.
Preparation of draft health regulations for submission to the Board
of Health and Mayor for promulgation as rules and regulations;
3.
Documentation of investigations and mandatory municipal inspections
and related inspections and responding to complaints, inquiries and
referrals from the public;
4.
Coordination of vaccine-related activities used in the prevention
of pathogenic disease, review of immunization records of school children
and review of school programs;
5.
Coordination and implementation of various community health clinics
for the public;
6.
Implementation of services in the areas of septic management and
tobacco control;
(c)
Director of Public Health. The Health Department shall be headed
by a Director of Public Health. The Director shall be a member of
the Board of Licensing Commissioners. The Director of Public Health
shall, with the consent of the Mayor, appoint a physician or medical
doctor who shall be medical advisor to the Department, to the Director
and to the Mayor.
The Director of Public Health shall from time to time, subject
to the consent of the Mayor, propose such rules and regulations regarding
the public health deemed to be needed or desired to protect the public
health.
(a)
Scope of authority. There shall be a Police Department responsible
for programs of crime prevention, crime detection and for traffic
safety and enforcement of rules and regulations governing the operation
of motor vehicles and the use of ways by pedestrians. The Police Department
shall be responsible to maintain, keep and preserve the public peace
and order.
(b)
Scope of Department activities. The functions of the Police Department
shall include but are not limited to those enumerated below:
1.
Crime prevention: preserve the public peace, prevent crime, and detect
and arrest offenders;
2.
Traffic enforcement: administer and enforce laws regulating, directing,
controlling and restricting the movement of vehicular and pedestrian
traffic, and the general use of the streets by vehicles and the public;
3.
Training: operate a training program to maintain and improve the
competency and efficiency of the members of the Department;
4.
Investigations: prepare reports on inquiries and investigations made
by officers of the Department to follow up various crimes and other
offenses against the public peace committed within the Town.
(c)
The following services shall be contained within the Police Department
and be subject to the general supervision and oversight of the Chief
of Police:
2.
Harbor Division. The Harbor Division shall be headed by a Harbormaster (see § 3-312 of these ordinances). The Harbor Division shall be responsible for the operation of all vessels in the harbor in conformity with MGL c. 102, §§ 17 through 28, and all Town ordinances adopted in relation to the harbor.
3.
Animal Control Division. The Animal Control Division shall be headed by an Animal Control Officer as provided in § 3-302 of these ordinances. The Animal Control Division shall be responsible for the enforcement of all laws relating to dogs, including but not limited to MGL c. 140, §§ 136A through 174E, and all ordinances of the Town further regulating animals.
(d)
Chief of Police. The Police Department shall be headed by a Police
Chief who shall be responsible to maintain, keep and preserve the
public peace and order. The Police Chief shall be appointed by the
Mayor, in accordance with the provisions of the Civil Service Law,
G.L. c. 31 et seq. The Chief of Police shall be a member of the Board
of Licensing Commissioners.
The Chief of Police shall be the head of the Police Department
under the direction of the Mayor. All members of the Police Department
shall be under the immediate supervision, direction, and control of
the Police Chief. It shall be the duty of the Police Chief, under
the supervision of the Mayor, to preserve order and to see to the
enforcement of the ordinances and laws of the municipality and all
statutes applicable therein. The Chief of Police shall have such other
powers and perform such other duties as are now or may hereafter be
prescribed.
[Amended 6-21-2021 by Order No. 21-090]
1.
Powers and duties. The Police Chief shall be accountable to the Mayor
and shall have the following duties:
a.
Administer the affairs of the Police Department;
b.
Have general authority and control over all division staff and oversee
the proper fulfillment of all tasks and duties assigned to the Department;
c.
Prescribe such rules and regulations as he deems necessary or expedient
for the proper operation of the Police Department and to that end
keep himself informed of the latest administrative practices;
d.
Take all personnel actions, including hiring, assigning and reassigning
employees, including supervisory personnel, within the Police Department,
and shall supervise the performance of all personnel assigned to the
Department.
(a)
Scope of authority. The Fire Department shall be responsible for
providing fire protection services in the Town, including fire safety
programs, fire suppression and extinguishing fires.
(b)
Scope of Department activities. The functions of the Fire Department
shall include but are not limited to those enumerated below:
1.
Fire extinguishment: take all necessary steps for the extinguishment
of fires within the Town, including utilization of all necessary personnel
and equipment therefor, the destruction of any building or structure
and the removal of any obstruction for the purpose of checking or
extinguishing any such fire;
2.
Public alarm boxes: establish the location, relocation or removal
of all public fire alarm boxes;
3.
Training: provide for and administer a program for the training of
firefighters;
4.
Records: maintain a record of all fires which occur within the Town
requiring the services of the Fire Department;
5.
Investigations: investigate the causes of all fires and provide for
written reports of all suspected arsons;
6.
Inspections: inspect all buildings and structures as provided for
by the so-called State Fire Code (MGL c. 148 and 527 CMR), and for
the issuance and renewal of certificates of occupancy.
7.
Other services: provide rescue and emergency medical service.
(c)
Fire Chief. The Fire Chief shall be appointed by the Mayor in accordance
with the provisions of the Civil Service Law, G.L. c. 31 et seq. The
Fire Chief shall be a member of the Board of Licensing Commissioners.
[Amended 6-21-2021 by Order No. 21-090]
1.
Powers and duties. The Fire Chief shall be accountable to the Mayor
and shall have the following duties:
a.
Administer the affairs of the Fire Department;
b.
Have general authority and control over all division staff and oversee
the proper fulfillment of all tasks and duties assigned to the Fire
Department;
c.
Prescribe such rules and regulations as he deems necessary or expedient
for the proper operation of the Fire Department and to that end keep
informed of the latest administrative practices;
d.
Take all personnel actions, including hiring, assigning and reassigning
employees, including supervisory personnel, within his Department
and shall supervise their performance;
e.
Coordinate all emergency preparedness functions of the Town to be
compatible with the functions of the federal and state governments
and adjacent political subdivisions;
f.
Establish policies for effective use of workforce resources and facilities
to deal with any major natural disaster or nuclear incident;
g.
Provide for emergency functions to prevent and minimize the effects
of disasters on persons and provide for the emergency repair of damage
to public facilities resulting from enemy attack, fire, flood, tornado,
earthquake, or other natural causes.
[Amended 6-21-2016 by Ord. No. 16-092; 6-21-2021 by Order No. 21-090]
(a)
Establishment. There shall be a Department of Information Technology
which shall be responsible for the development, enhancement and support
of the Town's computing and telecommunications infrastructure and
software applications. The Department shall also provide the systems
and services necessary for the Town's departments and users to fulfill
their stated goals and objectives.
(b)
Scope of activities. The Department of Information Technology shall
be responsible for the development, management and ongoing maintenance
and support of all Town computing and telecommunications activities,
including oversight responsibility over all Town technical initiatives.
(c)
Chief Information Officer. The Department of Information Technology
shall be headed by a Chief Information Officer.
1.
Powers and duties. The Chief Information Officer shall have the following
specific powers and duties:
a.
Provide strategic direction, consulting and/or oversight for all
computing and telecommunications initiatives;
b.
Provide administrative, management and technical direction to the
Department's personnel;
c.
Provide the systems and services required by the Town according to
priorities set by the Mayor.
[Amended 6-21-2016 by Ord. No. 16-092; 6-21-2021 by Order No. 21-090]
(a)
Establishment. There shall be a Department of Public Libraries which
shall be responsible for the management of the public library system.
(b)
Scope of Department activities. The Department of Public Libraries
shall provide intellectual, cultural and recreational interests through
the public libraries by offering print and nonprint formats, including
up-to-date technology, programs and workshops.
(c)
Director of Library Services. The Department of Public Libraries
shall be headed by a Director of Library Services who shall be appointed
by and be responsible to the Mayor or designee. The Director of Library
Services shall have the following powers and duties:
1.
Shall be in full charge of the public library system and of its branches
as may from time to time be established;
2.
Shall be in full charge of all personnel assigned to the library;
3.
Shall oversee the purchase or acquisition of all books, periodicals,
art objects and every item or thing contained in library collections.
(d)
Operating divisions. The Department of Public Libraries shall have
the following divisions:
1.
Division of Children and Youth Services: provides services for children
from infancy through middle school by providing materials and programs
for self-enrichment and for discovering the pleasures of reading and
learning;
2.
Division of Adult Services: PROVIDES current and high-interest materials
in a variety of formats for persons of all ages pursuing cultural,
educational and recreational interests;
3.
Division of Reference Services: provides timely, accurate and useful
information through information services, research, interlibrary loan
and cooperative reference services for those pursuing job-related,
educational or independent learning objectives.
