[HISTORY: Adopted by the Township Committee of the Township
of Middletown as indicated in article histories. Amendments noted
where applicable.]
[Adopted 8-18-2013 by Ord. No. 2013-3094 (Ch. 4, Art. XVIII, of the 1996
Township Code)]
A.
Pursuant to N.J.S.A. 52:27D-20.1 et seq. and the rules promulgated
thereunder by the Local Finance Board, the Township hereby authorizes
the use of a third-party payroll service provider to prepare payment
documentation, take possession of Township funds, and make such disbursements
itself on behalf of the Township for payroll-related purposes.
A.
The appointment of a third-party payroll service provider shall be
made pursuant to the Local Public Contracts Law (N.J.S.A. 40A:11-1
et seq.) and shall require the contractor to do the following, not
by way of limitation: data collection, agency report preparation,
calculation of withholding, direct deposit of payroll disbursements,
and/or transfer of Township funds to contractor's account for
subsequent disbursement of payment.
B.
Any renewal or extension of a contract under these regulations shall
be by resolution of the Township Committee.
C.
The Chief Financial Officer is hereby appointed the approval officer
and is responsible for authorizing and supervising the activities
of the payroll service and shall further be charged with the reconciliation
and analysis of all general ledger accounts affected by the activities
of the disbursing organization.
D.
If required by the contract between the Township and the payroll
service, the payroll service is permitted to hold Township funds pending
transmittal to a payee.
A.
A third-party payroll service provider must meet all of the following
requirements:
(1)
Report any irregularities that may indicate potential fraud, noncompliance
with appropriate laws, dishonesty or gross incompetence on the part
of the approval officer; and
(2)
Report circumstances that could jeopardize its ability to continue
operations or otherwise interrupt the services provided to the Township.
B.
A payroll service must meet the requirements of N.J.A.C. 5:30-17.5,
requiring that the approval officer be assured that the servicer has
its own internal controls and appropriately guard against theft and
other adverse conditions.
C.
All contracts entered into pursuant to these regulations and the
laws authorizing the same shall comply with the requirements of N.J.A.C.
5:30-17.6, which sets out a series of mandatory contractual terms
and conditions.
Upon the adoption of this article, the Township Administrator,
with the assistance of the Chief Financial Officer and Township Attorney,
as necessary, is hereby authorized and directed to enter into a contract
for payroll service in accordance with all local public contracting
laws and N.J.A.C. 5:30-17. Appointment of the third-party payroll
service provider shall be by separate resolution of the Township Committee.
[Adopted 7-21-2014 by Ord. No. 2014-3110]
A.
Commencing October 1, 2014, all full-time and part-time Township
employees shall be paid only by direct deposit in conformance with
N.J.S.A. 52:14-15f.
B.
Temporary seasonal employees, excluding Township crossing guards,
may be exempted from this policy at the discretion of the Township's
Chief Financial Officer as administratively necessary taking cost
and other factors into consideration.
C.
Pursuant to N.J.S.A. 52:14-15f, all information concerning net pay,
any accompanying information approved for distribution with net pay
such as a pay stubs, and W-2 forms in accordance with applicable federal
laws, shall be made available to all employees only on the internet
via restricted access accounts provided by the Township or an authorized
third-party payroll provider.
