[CC 1982 §§21.135, 21.400, 21.410, 21.420, 21.430]
A. The
Board of Aldermen shall elect a Clerk for such Board, at the first
(1st) meeting after the municipal election at which a Mayor is elected,
to be known as "the City Clerk" whose duties and term of office shall
be fixed by ordinance. Among other things, the City Clerk shall keep
a journal of the proceedings of the Board of Aldermen. He/she shall
safely and properly keep all the records and papers belonging to the
City which may be entrusted to his/her care; he/she shall be the general
accountant of the City; he/she is hereby empowered to administer official
oaths and oaths to persons certifying to demands or claims against
the City.
B. Before
entering upon the duties of his/her office, he/she shall give bond
in the amount of ten thousand dollars ($10,000.00).
C. Duties Generally. The City Clerk shall, in addition to other
duties which are or may be required of him/her by this Code or other
ordinance, attend all meetings of the Board of Aldermen.
1. He/she shall have the custody of the books, records, papers and documents
belonging to the City.
2. He/she shall prepare all certificates of election or appointment
of the City Officers and deliver the same to the persons elected or
appointed.
3. He/she shall countersign all City bonds, warrants, drafts and orders
upon the Treasury for money and shall see that all ordinances appropriating
money out of the Treasury are endorsed by the Treasurer before passage
and shall affix thereto the Seal of the City and keep a record thereof
showing the number, date and amount thereof, the name of the person
to whom and on what account issued, and when redeemed.
4. He/she shall record the certificates, oaths and bonds of all the
City Officers.
5. He/she shall keep an index of the records of the proceedings of the
Board of Aldermen.
6. He/she shall prepare semi-annually a statement of the receipts and
expenditures of the City and cause the same to be published in a newspaper
published in the City.
7. He/she shall copy the tax books of the City and extend the taxes
thereon.
8. He/she shall prepare blank licenses for all purposes for which licenses
are required to be issued and, when required, shall cause the same
to be issued, signing his/her name and affixing the Seal of the City
thereto and shall keep an account with the Collector for such licenses
and the amount of the license tax thereon.
9. He/she shall furnish without delay to any person, when called upon
during business hours to do so, certified copies of any records, books
or papers which are in his/her custody, for which services a reasonable
fee to be set by City ordinance may be charged, and which shall be
paid by the person demanding such certified copy into the Treasury
of the City.
[CC 1982 §21.450]
The Mayor may appoint a Deputy City Clerk to be approved by
the Board of Aldermen, and when such Deputy Clerk shall have taken
and subscribed to the oath provided by this Code, he/she shall possess
all the qualifications and powers and be charged with the same duties
as the City Clerk.