[Ord. No. 320 §23.190, 8-9-1990; Ord. No. 13-001, 8-15-2013; Ord. No. 552 §§ 1 – 7, 3-14-2017]
A. 
Full-time employees working more than thirty (30) hours per week shall be granted vacation leave as follows:
•
As of 1st anniversary date: 80 hours (2 weeks) — Accrues at 6.68 hours per month
•
As of 4th anniversary date: 96 hours (2 weeks 2 days) — Accrues at 8.00 hours per month
•
As of 8th anniversary date: 120 hours (3 weeks) — Accrues at 10.02 hours per month
•
As of 13th anniversary date: 136 hours (3 weeks 2 days) — Accrues at 11.33 per month
•
As of 20th anniversary date: 160 hours (4 weeks) — Accrues at 13.36 hours per month
B. 
Vacation accrual begins immediately upon date of hiring, but employees are not able to use accrued vacation time until one (1) year of service time has been earned. If approved by the Mayor, one (1) week of the first year's accumulation may be taken after six (6) months of employment. A maximum of one (1) week of vacation time can be carried over to the following year if prior authorization is given by the Mayor. Authorization to carry over more than one (1) week should be considered only when the employee's absence would cause significant work scheduling problems or when there are other extraordinary circumstances.
C. 
Vacation time is to be taken in increments of two (2) hours or more. Any absence of more than two (2) weeks in duration for vacation or for compensatory time off must be approved in advance by the department head and the Mayor.
D. 
Absence on account of sickness, injury or disability may, at the request of the employee, be charged against vacation allowance, provided the employee has exhausted his/her available sick leave before requesting to use vacation leave.
E. 
The dates for taking vacation leave shall be scheduled with approval of the employee's supervisor. In cases where the requested vacation schedules of two (2) or more employees would adversely affect the efficient operation of the City, vacation leave shall be granted on the basis of rank, first request, and/or seniority of City employment at the discretion of the department head and/or Mayor. Each department head reserves the right to limit the amount or timing of vacation taken if the proposed vacation interferes with business operations. The City Clerk shall keep records of vacation allowance and use for every eligible employee. When a regular scheduled holiday occurs during the period of an employee's vacation, an additional day of vacation shall be granted.
F. 
Any errors or concerns regarding an employee's accumulated vacation balances should be brought to the attention of the City Clerk as soon as possible by the employee.
G. 
When an employee resigns, the employee shall be paid at his/her regular rate of pay for annual leave earned and accrued to the date of termination. There will be no vacation pay for an employee arbitrarily leaving the job without written notice of at least two (2) weeks, and for those leaving the job during the initial probationary period.
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Editor’s Note: This Section was amended by Ord. No. 13-001, adopted 8-15-2013, but was not codified. For text of amendment, consult the City offices.