[HISTORY: Adopted by the Board of Trustees of the Village of Lake George 4-20-2015 by L.L. No. 2-2015. Amendments noted where applicable.]
Every prospective purchase of goods or services shall be evaluated to determine the applicability of General Municipal Law § 104-b.
A copy of the Village of Lake George's procurement policy shall be on file in the office of the Village Clerk and shall be reviewed annually.
Section 103 of the New York General Municipal Law (GML 103) requires competitive bidding for purchase contracts and public works contracts and has historically required that such bids be awarded to the lowest responsible bidder whose bid meets the requirements of the specifications for the project. GML 103 has been amended to provide that the Village may award purchase contracts which would otherwise be subject to the "lowest bidder" rule on the basis of "best value," as defined in § 163 of the New York State Finance Law, to a responsive and responsible bidder or offeror, if authorized by local law. The Village Board hereby determines that it is in the best interests of the Village and its inhabitants for the Village Board to have the authority to award purchase contracts on the basis of best value.
A. 
The Village may award purchase contracts, including contracts for service work but excluding any purchase contracts necessary for the completion of a public works contract pursuant to Article 8 of the New York Labor Law, on the basis of best value, as defined in § 163 of the New York State Finance Law, to a responsive and responsible bidder or offeror.
B. 
The determination to award a contract on the basis of best value shall be made by the Village Board. Such determination shall include the specific criteria to be applied in determining best value, which shall reflect, wherever possible, objective and quantifiable analysis. The Village Board should use a cost-benefit analysis or other similar process to demonstrate quantifiable value or savings from nonprice factors that offset the price differential of lower-price offers.
C. 
The procedure for awarding a contract on the basis of best value shall include public solicitation of offers and submission of sealed offers. The specifications of the nature of the goods or services shall include a description of the manner in which the evaluation of the offers and award of the contract will be conducted and, if appropriate, identification of the relative importance or weight of price and nonprice factors. Nonprice factors include, but are not limited to, such considerations as the reliability of a product, efficiency of operation, difficulty or ease of maintenance, useful lifespan, ability to meet needs regarding timeliness of performance and experience of a service provider with similar contracts.
D. 
In the event that the Village Board does not make a determination to award a contract on the basis of best value, contracts shall continue to be awarded to the lowest responsible bidder furnishing the required security as required by GML 103.
The invalidity of any clause, sentence, paragraph or provision of this chapter shall not invalidate any other clause, sentence, paragraph or part thereof.
All local laws or ordinances or parts of local laws or ordinances in conflict with any part of this chapter are hereby repealed.
This chapter shall take effect immediately upon filing in the Office of the New York Secretary of State as provided in New York Municipal Home Rule Law § 27.