The Board of Aldermen shall elect a Clerk for such Board of Aldermen, to be known as "the City Clerk," whose duties and term of office shall be fixed by ordinance. Among other things, the City Clerk shall keep a journal of the proceedings of the Board of Aldermen. He/she shall safely and properly keep all the records and papers belonging to the City which may be entrusted to his/her care; he/she shall be the general accountant of the City; he/she is hereby empowered to administer official oaths and oaths to persons certifying to demands or claims against the City.
[R.O. 2012 § 120.020; Ord. No. 63 §§ 1—11, 7-6-1976; Amend. #1 to Ord. No. 63, 3-21-1978; Ord. No. 239, 4-7-1999]
Appointment — Term. The City Clerk shall be appointed by the Mayor with the consent and approval of the Board of Aldermen and shall serve for a term of two (2) years and until his successor is appointed and qualified as provided by Statute.
Bond Or Employee Fidelity Insurance. Before entering upon his duties of office, the City Clerk shall execute a bond or employee fidelity insurance in such amount as is provided by Statute conditioned upon the faithful performance of his duties.
Signatures. The City Clerk shall seal and attest all contracts of the City and all licenses, permits and such other documents as require this formality.
Money Collected. The Clerk shall turn over all money received by him on behalf of the City to the City Treasurer promptly upon receipt of same; and with such money he shall give a statement as to the source thereof.
Accounts. The Clerk shall keep accounts showing all money received by him and the source and disposition thereof; and such other accounts as may be required by Statute or ordinance.
Records. In addition to the record of ordinances and other records which the Clerk is required by Statute to keep, he shall keep a register of all licenses and permits issued and the payments thereon; a record showing all of the officers and regular employees of the City; and such other records as may be required by the Board of Aldermen.
Seal. The Clerk shall be the custodian of the City Seal, and shall affix its impression on documents whenever this is required.
Documents. The Clerk shall be the custodian of all documents belonging to the City which are not assigned to the custody of some other officer.
Indices. The Clerk shall keep and maintain a proper index to all documents and records kept by him, so that ready access thereto and use thereof may be had.
Ex-Officio Collector. The Clerk shall act as and perform all duties of Collector unless and until a separate collector is appointed.
Additional Duties. In addition to the duties herein provided, the Clerk shall perform such other duties and functions as may be required by Statute or ordinance.
The compensation of the City Clerk shall be as set by the Board of Aldermen from time to time.
[R.O. 2012 § 120.030; Ord. No. 64 §§ 1—3, 7-6-1976]
Creation Of Office. There is hereby created the office of Deputy Clerk. The City Clerk is authorized to appoint a Deputy Clerk who shall have the power and duty to execute all documents required by law or ordinance to be executed by the Clerk, and affix the Seal of the City thereto whenever required.
Signature. When signing any documents the Deputy Clerk shall sign the name of the clerk followed by the word "by" and the Deputy Clerk's own name and the words "Deputy Clerk."
Time Of Authority. The powers and duties herein described shall be exercised by such Deputy Clerk only in the absence of the City Clerk from his office in the City Hall, and only when either written direction has been given by the City Clerk to exercise such power, or the Board of Aldermen has determined by resolution that the City Clerk is temporarily or permanently incapacitated to perform such function.
Such Deputy Clerk shall have the power and authority herein described, and such further power and authority as may be provided by Statute.