Any written notice served upon either the Town Clerk or the
Town Superintendent of Highways pursuant to this chapter shall not
be deemed a sufficient notice unless it is submitted on the official
form of the Town. Such form shall be available free of charge from
the office of the Town Clerk.
The Town Highway Superintendent shall transmit, in writing, to the Town Clerk within 10 days after the receipt thereof all written notices received pursuant to §
134-1 of this chapter.
The Town Clerk shall keep an indexed record, in a separate book,
of all written notices, which said Clerk shall receive pursuant to
such chapter, of the existence of a defective, unsafe, dangerous or
obstructed condition in or upon, or of an accumulation of ice or snow
upon any Town highway, bridge or culvert, which record shall state
the date of receipt of the notice, the nature and location of the
condition stated to exist, and the name and address of the person
from whom the notice is received. All such written notices shall be
indexed according to the location of the alleged defective, unsafe,
dangerous or obstructed condition, or the location of accumulated
snow or ice. The record of each notice shall be preserved for a period
of five years after the date it is received.