There is hereby established within
and for the City a Planning and Zoning Commission which shall consist
of not more than fifteen (15) nor fewer than seven (7) members, including
the Mayor, if the Mayor chooses to be a member; a member of the Board
of Aldermen selected by the Board of Aldermen, if the Board of Aldermen
chooses to have a member serve on the Commission; and not more than
fifteen (15) nor fewer than five (5) citizens appointed by the Mayor
and approved by the Board of Aldermen. The term of each of the citizen
members shall be for four (4) years, except that the terms of the
citizen members first appointed shall be for varying periods so that
succeeding terms will be staggered. Any vacancy in a membership shall
be filled for the unexpired term by appointment as aforesaid. The
Board of Aldermen may remove any citizen member for cause stated in
writing and after public hearing.
[R.O. 2003 § 400.040; CC 1997 § 16-101; Ord. No. 829-95 § 16-101, 3-27-1995]
The name of this organization shall
be the "Planning and Zoning Commission of the City of Gallatin, Missouri."
[R.O. 2003 § 400.030; CC 1997 § 28.030; Ord. No. 823-93 § 28.030, 1-3-1994]
The organization, powers and duties
of said City Planning and Zoning Commission shall be as set out in
Sections 80.300 to 89.470, RSMo., inclusive.
[R.O. 2003 § 400.050; CC 1997 § 16-102; Ord. No. 829-95 § 16-102, 3-27-1995]
The authorization for the establishment
of this Planning and Zoning Commission is set forth in Sections 89.300
through 89.470, RSMo., and any acts amendatory thereof or supplementary
thereto. Powers and duties were delegated to the Planning and Zoning
Commission by the Board of Aldermen of the City of Gallatin on the
third day of January 1994 in accordance with the above-mentioned enabling
law.
[R.O. 2003 § 400.060; CC 1997 § 16-103; Ord. No. 829-95 § 16-103, 3-27-1995; Ord. No. 964-01 § 3, 7-23-2001]
A. Annual Meeting. The annual meeting of the
Planning and Zoning Commission shall be the first regular meeting
in the month of January of each year. Such meeting shall be devoted
to the election of officers for the ensuing year and such other business
as shall be scheduled by the Planning and Zoning Commission.
B. Regular Meeting. Regular meetings of the
Planning and Zoning Commission shall be held in the City Hall at 7:00
P.M. on the second Thursday of January, April, July and October. At
such meetings, the Commission shall consider all matters properly
brought before the Commission without the necessity of prior notice
thereof given to any members. A regular meeting may be cancelled or
rescheduled by the Commission at a prior meeting.
C. Special Meetings. Special meetings of the
Planning and Zoning Commission shall be held at a time and place designated
by the officer calling the same and shall be called by the Chairman
or Vice Chairman. Written notice thereof shall be given to all the
members not less than twenty-four (24) hours in advance thereof.
D. Quorum. At any meeting of the Planning
and Zoning Commission, a quorum shall consist of a majority of the
seated members of the Commission, or four (4) members if there are
no vacancies on the Commission. No action shall be taken in the absence
of a quorum, except to adjourn the meeting at a subsequent date.
E. Voting. At all meetings of the Planning
and Zoning Commission, each member attending shall be entitled to
cast one (1) vote. Voting shall be by voice. In the event that any
member shall have a personal interest of any kind in a matter then
before the Commission, he/she shall disclose his/her interest and
be disqualified from voting upon the matter, and the Secretary shall
so record in the minutes that no vote was cast by such member. The
affirmative vote of at least four (4) members shall be necessary for
the adoption of any resolution or other voting matter.
F. Proceedings.
1.
At any regular meeting of the Planning
and Zoning Commission, the following shall be the regular order of
business:
b.
Minutes of the preceding meeting.
e.
Communications and bills.
f.
Report of the officers and committees.
2.
Each formal action of the Planning and Zoning Commission required by law, Statute, rule or regulation shall be embodied in a formal resolution duly entered in full upon the minute book after an affirmative vote as provided in Subsection
(E) hereof.
[R.O. 2003 § 400.070; CC 1997 § 16-104; Ord. No. 829-95 § 16-104, 3-27-1995]
A. The duties and powers of the officers of
the Planning and Zoning Commission shall be as follows:
1.
Chairman.
a.
To preside at all meetings of the
Commission.
b.
To call special meetings of the Commission
in accordance with these bylaws.
c.
To sign documents of the Commission.
d.
To see that all actions of the Commission
are properly taken.
2.
Vice Chairman. During the absence,
disability or disqualification of the Chairman, the Vice Chairman
shall exercise or perform all the duties and be subject to all the
responsibilities of the Chairman.
3.
Secretary.
a.
To keep the minutes of all meetings
of the Commission in an appropriate minute book.
b.
To give or serve all notices required
by law or by these bylaws.
c.
To prepare the agenda for all meetings
of the Commission.
d.
To be custodian of Commission records.
e.
To inform the Commission of correspondence
relating to business of the Commission and to attend to such correspondence.
f.
To handle funds allocated to the
Commission in accordance with its directives, the law and City regulations.
g.
To sign official documents of the
Commission.
[R.O. 2003 § 400.080]
The Commission shall elect its Chairman
and Secretary from among the citizen members. The term of Chairman
and Secretary shall be for one (1) year with eligibility for reelection.
The Commission shall hold regular meetings and special meetings as
they provided by rule, and shall adopt rules for the transaction of
business and keep a record of its proceedings. These records shall
be public records. The Commission shall appoint the employees and
staff necessary for its work, and may contract with City planners
and other professional persons for the services that it requires.
The expenditures of the Commission, exclusive of grants and gifts,
shall be within the amounts appropriated for the purpose by the Board
of Aldermen.
[R.O. 2003 § 400.090; CC 1997 § 16-107; Ord. No. 829-95 § 16-107, 3-27-1995]
These bylaws may be amended at any
meeting of the Planning and Zoning Commission provided that notice
of said proposed amendment is given to each member in writing at least
five (5) days prior to said meeting.