A requestor of records shall complete an information request form provided by the Office of Open Records and/or the Borough and shall identify the requested records with sufficient specificity.
The Borough hereby designates the Borough Secretary as the Open Records Officer in accordance with the Pennsylvania Right-to-Know Law, and said Open Records Officer shall receive requests submitted to the Borough under the Right-to-Know Law, direct requests to other appropriate persons within the Borough or to appropriate persons in another agency, track the Borough's progress in responding to requests and issue interim and final responses.
Editor's Note: See 65 P.S. § 67.101 et seq.
If a requested record contains both public record information as well as nonpublic record information, the Borough may redact the nonpublic record information from the record.
Upon receipt of a written request for access to a public record, the Borough shall make a good faith effort to respond as promptly as possible under the circumstances existing at the time of the request. The response shall not exceed five business days from the date of the written request. The failure of the Borough to respond in the designated time frame shall be deemed a denial of the request unless one of the following exceptions applies:
The request requires the redaction of information within a public record.
The request requires the retrieval of the document from a remote location.
A timely response cannot be accomplished due to legitimate staffing limitations.
A legal review is necessary.
Requester did not comply with the Borough's policies regarding public access.
The Requester refuses to pay fees.
The extent or nature of the request precludes a response within the required time period.
The requester has made repeated requests for the same record and the repeated requests have placed an unreasonable burden on the Borough.
In the event of one or more of the above exceptions, the Borough shall send written notice to the requester within five business days of the request stating the request is being reviewed, the reason for the review and the exception that applies, the expected response date and an estimate of applicable fees owed when the record becomes available. If a response is expected to be more than 30 days after the five-day period, the request is deemed denied unless otherwise agreed to by the requester in writing.
If the request is denied, the following must be included with the denial:
Description of the record requested.
Specific reasons for the denial, including a citation of supporting legal authority.
Typed or printed name, title, business address, business telephone number and signature of the open records officer on whose authority the denial was issued.
Date of response
If the request is denied or deemed denied, the requester may file an appeal with the Office of the Open Records or judicial, legislative or other appeals officer designated under the Pennsylvania Right-to-Know Law within 15 business days of the mailing date of the Borough's response or deemed denial. The appeal shall proceed in accordance with the Pennsylvania Right-to-Know Act. The appeal shall state the grounds upon which the requester asserts that the record is a public record and shall address any grounds stated by the Borough for denying or delaying the request.
The Borough shall post the following information on its Internet website:
The name and contact information for the Open Records Officer.
Contact information for the Pennsylvania Office of Open Records.
A link to the form the requester may use to file a request.
A copy of this policy and any other procedures that may be established from time to time by the Borough relating to public record requests. This policy also shall be available for review at the Borough Office.
The fee schedule for information and/or record requests shall be set forth in the Borough's current Fee Resolution, as amended.