[Ord. No. 1752 § 1, 2-9-2017; Ord. No. 1934, 6-11-2020]
A. 
There is hereby created and established the Parks and Recreation Board, which shall consist of nine (9) members who shall be appointed by the Mayor with the approval of the Board of Aldermen. The composition of the voting membership of the Parks and Recreation Board residents of the Marshfield R-1 School District.
B. 
The Mayor shall also appoint, with the approval of the Board of Aldermen, a representative of any third-party entity who operates any City park facility or recreational program as an ex-officio member of the Parks and Recreation Board. No member of the Parks and Recreational Board shall be a member of the Board of Aldermen or the Mayor, but either may serve in an ex-officio capacity. Ex-officio members may not vote.
[Ord. No. 1752 § 1, 2-9-2017; Ord. No. 1934, 6-11-2020]
For the initial terms of the Parks and Recreation Board, there shall be three (3) three-year terms, three (3) two-year terms, and three (3) one-year terms. Thereafter, board members shall serve three-year terms. Parks and Recreation Board members may be removed by the Mayor without cause. In the event that a vacancy shall occur during the term of any member, a successor shall be appointed to complete the remainder of the term.
[Ord. No. 1752 § 1, 2-9-2017; Ord. No. 1934, 6-11-2020]
The members of the Parks and Recreation Board shall serve without compensation.
[Ord. No. 1752 § 1, 2-9-2017; Ord. No. 1934, 6-11-2020]
A. 
The Parks and Recreation Board shall have the following duties and responsibilities:
1. 
Make and adopt such bylaws, policies and rules and recommend to the Board of Aldermen regulations for consideration as ordinances for their guidance and for the operation of the parks.
2. 
Make and present annual report and budget recommendation to the Board of Aldermen for adoption into the City's budget. The Parks and Recreation Board shall also apply for and accept grant monies and related stipulations, expend budgeted funds in compliance with City policies, and monitor the park fund budget(s) to ensure compliance with State law and ensure resources to continue ongoing and future park and recreation programs.
3. 
Shall employ a director and other personnel necessary to care for parks and manage planned programing. The director shall be employed by the Board of Aldermen, report directly to the Parks and Recreation Board, and secondarily to the City Administrator for day-to-day needs. The Parks and Recreation Board shall prepare an annual performance review of the director, which will be presented to the Board of Aldermen in closed session and then filed in their personnel file.
Other employees will be employed by the Board of Aldermen, report directly to the director and the director shall prepare annual performance review(s). A summary of those reviews will be presented to both the Parks and Recreation Board and Board of Aldermen in closed session and then filed in their personnel file.
All employees will abide by the City's personnel policies.
4. 
Maintain a clear distinction between its own function and the function of the Board of Aldermen and professional staff.
5. 
Develop a schedule of fees for use of facilities and enrollment in programs. Review the schedule at least annually for completeness, accuracy, and market placement.
6. 
Identify sites for park expansion, amenities for park enhancement, programs for inclusion into department offerings and opinions of individuals and organizations in the community.
[Ord. No. 1752 § 1, 2-9-2017; Ord. No. 1934, 6-11-2020]
The Parks and Recreation Board shall, at its June meeting, elect a President and a Vice-President who shall each serve for a term of one (1) year. Thereafter, the Vice-President will become the President in the following year and a new Vice-President will be elected each June. No President or Vice-President shall serve for more than two (2) consecutive years. A majority of the members shall be a quorum for the transaction of business. The Parks and Recreation Board shall keep a journal of its proceedings. A copy of all minutes shall be submitted to the City Clerk within three (3) business days of the board meeting.
[Ord. No. 1934, 6-11-2020]
The Parks and Recreation Board shall have authority to receive by donation or gift any money or personal property for the benefit of the park without the approval of the Board of Aldermen. The Parks and Recreation Board shall have the authority to receive by donation any real estate for benefit of the park, only with documented approval by the Board of Aldermen of the terms of the deed, gift, devise or bequest of the property. Title to this property shall be held by the Board of Aldermen and the Parks and Recreation Board shall be held and considered to be special trustees.