[Adopted 3-13-2017 by Ord. No. 866]
The Town of East Greenwich recognizes that technology capabilities
must remain contemporary, flexible, scalable, secure, environmentally
conscious, and responsive to new goals and dynamically evolving service
and operational requirements. The IT Governance Council (ITGC) is
hereby established in the Town of East Greenwich consisting of members
appointed by the Town Council.
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Structure
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The ITGC establishes IT strategy, adopts IT policies and standards,
and approves processes and criteria for prioritization of IT programs.
The ITGC is not established to act as a managing body for the IT Department(s)
of the Town (Municipal and School). ITGC is empowered to develop and
maintain its own operating processes, procedures, schedule, committees
and subcommittees within the scope as defined in the Charter.
A.
ITGC is responsible to the Town Council and shall provide a full
report of activities and accomplishments at least quarterly (more
often if necessary); preferably before budget planning for the next
fiscal year begins.
B.
The ITGC shall assist in determining priorities for investment in
technology based on government service demands and other factors,
including resource availability and opportunities.
D.
The ITGC shall adopt fundamental principles or objectives (review
and update as needed) and promulgate these across all Town departments
and the School District.
E.
The ITGC sponsors the implementation and maintenance of the Town
IT Strategic Plan.
(1)
The Town IT Strategic Plan will focus on the technology supporting
the specific business process requirements supporting all Town departments,
including, but not limited to, public safety, facilities management,
public works and other local government activities. It is the responsibility
of the individual departments to define and manage appropriate business
processes supporting their primary delivery of service.
(2)
The Town IT Strategic Plan will focus on the technology supporting
the specific educational goals and of objectives for the East Greenwich
School District Technology Plan. It is the responsibility of the School
District to define outcomes required to support the educational goals
and objectives of the District. The Town IT Strategic Plan will incorporate
these outcomes.
F.
Budget responsibilities.
(1)
The ITGC shall ensure the cost-effective delivery and performance
of information technology projects and services and their alignment
to the business plan.
(2)
The ITGC shall establish and review business case justification for
all requested capital initiatives and IT operational expenditures
and recommend funding to the Town Manager and Superintendent before
any expenditure is made.
G.
The ITGC shall establish and periodically review standards, policies
and procedures for the areas of project management, systems development,
service delivery, personnel management and technical architecture.
H.
The ITGC shall establish and periodically review guidelines and standards
for the protection of information from unauthorized access and ensure
appropriate levels of confidentiality for citizens, businesses and
employees.
A.
The ITGC shall be comprised of up to 13 members with terms of two
years.
B.
Members shall include:
(1)
Two Town Council representatives.
(2)
Two School Committee representatives.
(3)
Town Manager.
(4)
School Department Superintendent.
(5)
Town IT Director.
(6)
School IT Director.
(7)
Police or Fire Chief (Public Safety), at the discretion of the Town
Manager.
(8)
School Principal (Elementary, Middle School or High School), at the
discretion of the School Superintendent.
(9)
Town department head, at the discretion of the Town Manager.
(10)
Two at-large members; one appointed by the Town Council President
and one appointed by the School Committee Chair.
A.
The ITGC will be chaired by the Town Manager, and a Vice Chairperson
will be elected from among the membership.
B.
The ITGC will establish an annual meeting schedule, and all meetings
shall be open to the public.
C.
The ITGC shall keep a record of its proceedings and actions, which
shall be on file and open to the public.
D.
A majority of the members of the ITGC shall constitute a quorum.
The concurring vote of a simple majority of members present and eligible
to vote is required to pass on any issue.
