The following words and phrases shall have the meanings ascribed
to them herein unless the context or use clearly connotes a different
meaning.
CITY
The City of Hometown.
ENTERTAINMENT
Shows, amusements, theaters, circuses, sporting events, or
any other public or private entertainment or amusement.
REQUIRED DOCUMENTATION
(A)
A supported estimate of the cost of travel, meals, or lodging
if such expenses have not been incurred or contracts and receipts
for such expense if already incurred; and
(B)
A supported explanation of the purpose of the expense incurred
in relation to the City of Hometown.
TRAVEL
Any expenditure directly incident to official travel by employees
and officers of the City or by wards or charges of the City involving
reimbursement to travelers or direct payment to private agencies providing
transportation or related services.
No officer or employee of the City shall be reimbursed with
City funds for any travel, meal or expense incurred unless authorized
and in accordance with the provisions herein specified.
The City, upon receipt of an expense reimbursement request form
accompanied by any required documentation, may reimburse the travel,
meal, and lodging expenses of any officer or employee up to the amounts
hereinafter specified:
Type of Expense
|
Fee
|
---|
Lodging (per night)
|
|
|
Hotel
|
$200
|
Meals (per diem)
|
|
|
Breakfast
|
$15
|
|
Lunch
|
$20
|
|
Dinner
|
$30
|
Transportation
|
|
|
Private vehicle (per mile)
|
$0.54
|
|
Employer-furnished vehicle (per mile)
|
$0.19
|
|
Private motorcycle (per mile)
|
$0.51
|
|
Rental car (per diem)
|
$100
|
|
Airplane
|
Published coach fare
|
No officer or employee may be reimbursed for expenses unless
they are actually incurred by the officer or employee in relation
to, or in the course of, official City business, job or office related
training or education, attendance or participation at any event or
function as a representative or agent of the City, or such other matters
as may be preapproved by the Corporate Authorities.
No officer or employee shall be reimbursed for an entertainment
expense unless such expense is ancillary to the purpose of a program
or function otherwise qualifying for reimbursement.
No expense reimbursement in excess of the amounts set forth in §
1.123 shall be made to any officer or employee without the approval of the Corporate Authorities by a separate roll call vote.
No expense reimbursement in any amount shall be made to any
person holding an elected office without the approval of the Corporate
Authorities by a separate roll call vote.