[Ord. No. 10376, 12-15-2016]
All procurements of supplies and contractual services for the
estimated value of $15,000 or less but in excess of the estimated
value of $1,500 shall be made upon the basis of at least three written
bids from three prospective suppliers, wherever possible. If a lesser
number of bids are received, the Director of Procurement will certify
the attempt to obtain three bids. If the Director of Procurement believes,
after receipt of less than three bids, re-solicitation may cause excessive
delay, public inconvenience and/or a significant cost penalty, this
section's provisions may be waived. Additionally, the Director of
Procurement may advertise, fax, e-mail or mail solicitation notices
as is customary within the public procurement profession.
[Ord. No. 10376, 12-15-2016]
No contract or procurement shall be subdivided to avoid the
requirements of this division. The value for said contract or procurement
shall adhere to this section cumulatively in one fiscal year.
[Ord. No. 10376, 12-15-2016]
The Director of Procurement shall solicit quotes by mail, telephone,
e-mail, Internet or other appropriate means to achieve competition.
[Ord. No. 10376, 12-15-2016]
The award shall be made to the lowest responsive and responsible bidder in accordance with the standards set forth in § 2-426 by the Director of Procurement after consultation with the using agency.
[Ord. No. 10376, 12-15-2016]
When the award is not given to the lowest bidder, a full and
complete statement of the reasons for placing the order elsewhere
shall be prepared by the Director of Procurement and filed with the
other documentation relating to the transaction.
[Ord. No. 10376, 12-15-2016]
If all bids received are for the same total amount or unit price,
quality and service being equal, the contract shall be awarded to
a local bidder. If there shall be no local bidder or more than one
local bidder with a low equal bid, the Director of Procurement shall
award the contract to one of the tie bidders by drawing lots in public.
[Ord. No. 10376, 12-15-2016]
