[HISTORY: Adopted by the Village Board of the Village of
Monticello as Title 3, Ch. 4, of the 1989 Code of Ordinances. Amendments
noted where applicable.]
A.
SURPLUS VILLAGE PROPERTY
(1)
(a)
(b)
(c)
(2)
Definitions. As used in this section, the following terms shall have
the meanings indicated:
The property which is owned by the Village of Monticello and
that has no further usefulness to the Village. An item of property
shall be considered to have no further usefulness when:
The item or its function has been totally replaced by other
Village property and no probable future function exists for it; or
The Village no longer performs the service for which the item
was purchased and no other service can reasonably be provided by the
item; or
The item is no longer able to reliably or economically perform
the work required of it.
Surplus property as defined in this chapter shall not include
land or buildings but shall include fixtures and such salvage as may
be taken from a building without structural damage when such fixtures
and salvage are not part of a demolition contract. Surplus Village
property shall not include property which is obtained by the Village
as a result of abandonment or loss by the property's original
owner. Surplus Village property shall not include items of property
which are traded in for newer items. Surplus Village property shall
not include library materials used by the public library for lending
purposes.
B.
Determination of surplus Village property.
(1)
Whenever an item of Village property is determined to be surplus
Village property on the basis that the Village no longer performs
the service for which the item was purchased, the Village Board shall
determine whether or not the item is surplus Village property.
(2)
Whenever the fair market value of the item is more than $5,000, the
Village Board shall determine whether or not the item is surplus Village
property.
C.
Disposition of surplus Village property.
(1)
Whenever the Village Board determines that an item of property is
surplus Village property, it shall dispose of such property as it
determines.
(2)
Whenever the fair market value of an item is more than $500 and the Village Board has determined, pursuant to Subsection C(1), that the item is surplus Village property, the department head responsible for the items shall dispose of the property by:
(3)
In the event of a public auction or sale by sealed bid, the item
will be sold in "as-is" condition to the person submitting the highest
bid; provided, however, that a lower bid submitted by a nonprofit
organization or governmental agency may be accepted by the Village
Board. The department head responsible for the item shall determine
the time in which the successful bidder must remove the item. In the
event the item is not removed within that time, the item shall revert
to the Village and the amount of the bid shall be forfeited to the
Village. In the event no bids are received, the item shall be disposed
of as directed by the Village Board.
(4)
No public auction or awarding of bids shall occur under this chapter
unless a description of the item to be sold and an advance notice
of the time and place for such auction or bid submission is first
published as a Class 2 notice in the official Village newspaper.
D.
Determination of fair market values. Whenever this chapter requires
a determination of the fair market value of an item of property, that
determination shall be made by the department head responsible for
the property, whose decision shall be final.
E.
Authority to dispose of property.
(1)
Except for library materials used by the public library for lending
purposes, only the Village Board may dispose of Village property which
is not surplus Village property.
(2)
Whenever this section provides for an auction or other disposition
of any property, the Village Board shall be authorized to hire an
auctioneer or take such other action as is necessary to properly dispose
of the property; provided, however, that the fees of such auctioneer
and all such costs, other than those for Village labor and the use
of Village property, do not exceed the payment received by the Village
from the auction or sale of the property.
A.
Village custody of lost or abandoned property.
(1)
Property which appears to be lost or abandoned, discovered by officers
or turned into the Chief of Police by citizens shall be disposed of
according to this section.
(2)
Lost and abandoned property will be examined by the Chief of Police
for identifying marks in an attempt to determine the owner. If identifying
marks are present, they shall be used by the Chief of Police to attempt
to contact the owner to return the property. If no identifying marks
are present, the property shall be taken into custody by the Chief
of Police.
(3)
No Village employee shall keep for his or her own use property found
in the course of duty, nor take possession of property during off-duty
hours when the discovery was made while on duty.
(4)
The Chief of Police shall permit citizens to claim lost property
if they can provide sufficient proof that they are rightful owners.
(5)
No Village employee shall receive any lost, stolen, abandoned or
other unclaimed property from the Chief of Police, unless that person
receives a written receipt signed by the Chief of Police, a copy of
which shall remain with the Village Clerk-Treasurer.
B.
Disposal procedures.
(1)
Classes of property. All property which has been abandoned, lost
or remained unclaimed for a period of 30 days after the taking of
possession of the same by the Village shall be disposed of as follows,
except that if the property is usable for Village operations, the
property need not be sold at auction, but may become the property
of the Village.
(a)
Vehicles. Vehicles shall be disposed of as set forth in the applicable provisions of Chapter 335, Vehicles, Abandoned and Junked, of the Code of the Village of Monticello.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. II)]
(b)
Intoxicating liquor and fermented malt beverages. Intoxicating
liquor and fermented malt beverages shall be destroyed.
(c)
Firearms, ammunition and explosives. Firearms or ammunition
shall be returned to their rightful owner, destroyed, or transferred
to the State Crime Laboratory, the Division of Law Enforcement Services
of the Department of Justice, the Federal Bureau of Investigation
or the Alcohol, Tobacco and Firearms Bureau of the United States Department
of Treasury. Any explosive, flammable, or other material proving a
danger to life or property may be disposed of immediately upon taking
possession thereof. The Chief Police and the Fire Chief, after consulting
with the County Sheriff's Department, are hereby authorized to determine
the disposal procedure; provided, however, that any such procedure
will attempt to return to its rightful owner any such material which
appears to have been stolen.
(d)
Other property with fair market value of $100 or less. An item
of property with a fair market value of $100 or less shall be destroyed
or sold at public auction. Perishable property which deteriorates
to a fair market value of less than $100 shall be destroyed.
(e)
Other property with a fair market value of over $100. An item
of property with a fair market value of more than $100 shall be sold
at public auction or by sealed bid.
(f)
Illegal property. Property which cannot be legally possessed
shall be destroyed.
(2)
Disposal by auction or sealed bid.
(a)
Whenever any property under this section is sold by public auction
or sale or by sealed bid, such auction or the awarding of bids shall
be preceded by a Class 2 notice describing the property and arranging
the time and place for the auction or bid submission; such notice
shall be published in the official Village newspaper. The property
auctioned or sold by sealed bid shall be sold in as-is condition to
the highest bidder. No auction shall occur until the Chief of Police
has determined that the property has no value to any probable investigation
or legal proceeding. The department head responsible for all property
shall determine the time in which the successful bidder shall remove
the property. In the event the property is not removed within that
time, the property shall revert to the Village and the amount of the
bid be forfeited to the Village.
(b)
Any Village official selling property under this section shall
maintain for two years an inventory of any property not disposed of
by auction or sale by sealed bid and shall include a record of the
date and method of disposal, any payment received for the property,
and the name and address of the person acquiring the property.
(3)
Lost property. Property which is found by persons and delivered to
the Chief of Police for the purpose of locating the former owner shall
not be considered abandoned or unclaimed under this section until
30 days after mailing to the person finding the property a notice
that he may claim ownership of said property. The Chief of Police
shall determine what portion, if any, of the property or its value
shall be given the finder. This provision shall not apply to any Village
employee finding property in the regular course of his employment.
(4)
Payment to the Village Treasury. All sums received from the sale
of property under this section shall be paid to the Village Treasury.
