Intradepartmental transfers of funds from one line item to another
line item in the same department may be made when authorized, in writing,
by the Mayor.
A. Written
notice of said transfer and the reason it was deemed advisable shall
be filed with the Clerk of the Council.
B. The transfer
shall be effective upon filing of said notice with the Clerk of the
Council.
Interdepartmental transfers and supplemental appropriations
of funds must be approved by the Council.
A. When the
Mayor seeks an interdepartmental transfer or supplemental appropriation,
he or she shall submit a written request to the Clerk of the Council
setting forth:
(1) The amount or amounts requested;
(2) The reasons for the request;
(3) The source of the funds requested;
(4) The department or other entity responsible for expenditure of the
funds.
B. Said request
shall be accompanied by a certificate signed by the head of the department,
from which the funds are being taken, that such transfer will not
prevent the department from performing its vital functions and that
the remaining departmental funds are sufficient to meet the monetary
needs of the department for the balance of the fiscal year.
C. The Council
shall hold a public hearing for requests for interdepartmental transfers
and supplemental appropriations. Said hearing shall be held within
21 days of receipt of the filing of request with the Clerk of the
Council.
D. Notice of
the public hearing for an interdepartmental transfer or supplemental
appropriation shall be posted on the Town Bulletin Board at least
10 days before the public hearing to consider the request.
E. Interdepartmental
transfer and supplemental appropriation requests of $25,000, or more,
shall be published once in a newspaper of general circulation in the
Town. Said publication shall be at least 10 days prior to the public
hearing.
F. Approval
of said requests shall require a majority vote of the Council present.
G. The form
of the certification by the department head shall be substantially
as follows:
I, __________, being responsible for the operation of the __________
Department, certify that I approve the transfer of the sum of
$ ____________________ dollars to the __________ Department
from my current budget and certify that the approval of said transfer
will not prevent the department from performing its vital functions
nor result in the department expending funds in excess of the remaining
appropriation for the current fiscal year.
__________
|
__________
|
Date
|
Department Head
|
The Clerk of the Council shall forward a copy of each intradepartmental
transfer, interdepartmental transfer, and supplement appropriation
to each Councilor.