Anytime an employee is involved in an automobile accident with
a Village automobile or in a personal automobile while on Village
business, the employee shall notify his or her superintendent immediately
with all pertinent information including whether personal injury is
involved and whether any traffic citations were issued. All superintendents
shall, within 24 hours, notify the Village Attorney if any traffic
citations were issued to a Village employee and shall provide the
Village Attorney with a copy of the citations. An employee is obligated
to cooperate with the Village and any of the Village's legal representatives
regarding the accident and any citations that may have been issued.
Neatness and good taste in dress, as well as care toward personal
hygiene, are expected of all employees. For safety and hygienic purposes,
employees may be required to comply with any appropriate dress code
that is set forth by the superintendent or Village Board during the
performance of their duties. Employees may be requested to change
inappropriate dress, and work lost while doing so will not be compensated
by the department. Employees may be evaluated on their dress and appearance.
The superintendent is the only individual of each department who may
make exceptions to the dress code.
All department property and equipment entrusted to any employee
will be used in accordance with the property's prescribed function.
All damage through recklessness, gross negligence, intentional act,
deliberate misuse, or theft shall be replaced and paid for by the
employee committing the violation. Such replacement of property by
the employee shall not be considered the exclusive remedy against
the employee, and the employee may still be subject to discipline.
All department property, personal lockers, and personal offices are
subject to search and seizure. All department property shall be inspected
by the employee's immediate supervisor prior to issuance of the property.
No department property shall be used for private or unauthorized purposes.
All employees are required to return all department property or equipment
in their possession upon separation, promotion, and/or transfer.
[Amended 2-18-2014 by Ord. No. 14-02-01]
Good telephone habits are an indication that the department
is interested in serving the public. At all times, answer promptly
and courteously. Identify yourself by name and section, be friendly
and helpful. Write time and date of any message from the caller, transfer
calls tactfully, give accurate information, do not keep the caller
waiting and hang up carefully. Employees shall keep incoming and outgoing
personal calls - including personal cell phone - to a minimum.
No employee shall use their official position, engage in official
transactions or business to harass any individual or to secure a benefit
for himself or other individuals. Courtesy should be given in all
communications and correspondence, and all employees should refrain
from unnecessarily criticizing any individuals or agencies concerning
official transactions or business.
[Amended 2-18-2014 by Ord. No. 14-02-01]
Smoking by Village employees shall only be allowed designated
areas, including smokeless tobacco.
Employees are encouraged to appear before civic organizations,
fraternal organizations or any other group in an official capacity.
Employees shall notify the superintendent prior to accepting such
speaking engagements. Employees are cautioned against making statements
or giving impressions regarding official agency policy or position
without prior expressed authority being granted. Normally, the Village
Board has the sole right to adopt and interpret the policies of the
organization. If in doubt, it is always preferable to consult the
superintendent before making any statements that might possibly be
misinterpreted or misconstrued by the general public or press. The
Superintendent shall make all news releases concerning the department.
The Village shall comply with the Illinois Freedom of Information
Act, and employees are allowed to disseminate information pursuant
to the Act. However, employees are not allowed to disclose any information
that is exempted by Illinois Freedom of Information Act[1] or prevented from disclosure by any other state statutes.
[1]
Editor's Note: See 5 ILCS 140/1 et seq.
The Village shall charge employees any authorized costs when
making wage deduction pursuant to court order or state or federal
statutes.
Unless authorized by the Mayor, and unless authorized by the
appropriate superintendent, no employee of any department has legal
authority to carry weapons while in the performance of their official
duties, except the Police Department employees.
[Amended at time of adoption of Code (see Ch. 1, Administration,
Art. I, General Code Provisions, Div. I)]
Employees shall not recommend or promote the sale of any specific brand name product or equipment. Many employees in the course of their work have access to medical information about patients, clients, employees, or other individuals. This may be medical, legal or job related information. Such information is not to be repeated or discussed outside the department or with other personnel unless such information is a necessary part of the employee's assigned duty. Employees shall inform the superintendent or Mayor of any possible conflict of interest situations they may have. Employees are prohibited from accepting gifts, gratuities, or any item of value for work performed on behalf of the Village. Employees shall comply with the Gift Ban Act and the Village Ethics Code. See Chapter 1, Articles V and VII, of the Village Code.
Employees are prohibited from having conflicting employment
while having a full-time position. An employee may not be paid by
another employer for the same forty-hour period employee is being
paid by the department. If a full-time employee performs outside services
or employment, such services or employment shall be reported to the
superintendent for prior approval, and advance notification shall
be given by the employee to the Village Clerk. Fees earned by an employee
for serving as an instructor for a class during other than normal
working hours which is not sponsored by the Village in another Village
agency shall be dealt with as follows:
[Amended at time of adoption of Code (see Ch. 1, Administration,
Art. I, General Code Provisions, Div. I)]
Each applicant for employment may be required to successfully
complete a post-offer physical examination by a doctor of the employer's
choice, including a drug screen upon the request of the Village. At
any time, employees may be required to submit to a physical examination.
As a condition of their employment, the employees of the department
shall authorize the release of medical testing information including
drug screens to the Village for departmental use only. Each employee
authorized to carry and use a gun while at work for the Village, and
all employees engaging in heavy manual labor as their principal form
of job activity for the Village may be required to submit to an annual
physical exam and/or drug screens by a doctor of the employer's choice.
Drug screens can be conducted on a random basis for any security personnel
employed by the Village, except those under police personnel contract,
for any employee authorized to carry and use a gun while performing
work related activities for the Village and for any employee that
is required to hold other than a Class A driver's license for work
related purposes. For all other employees, drug screens shall be conducted
upon probable cause.
If an employee leaves the department's employment before the
completion of three years from the initial date of employment, that
employee will be liable for all costs incurred in the employee's selection,
background investigation, equipment issue and training, prorated over
a three-year period. Incurred training costs will be deducted from
any remaining paychecks.
Any employee who is taking prescription or over-the-counter
drugs or medication which may impact on abilities to perform work
shall report the use of the drugs or medications to the immediate
supervisor, along with the name and address of any medical doctors
prescribing the medication.
All employees, as a condition of employment, will comply with the Village's Drug Free Workplace Policy, attached to this chapter as Appendix A.[1]
[1]
Editor's Note: Appendix A is included as an attachment to this chapter.
