Employees are allowed to look at their own personnel files during
normal business hours. Persons wishing to view their own file shall
file a written request with the superintendent or Village Clerk. A
copy of the request shall be placed in the employee's personnel file.
Nothing should be placed in an employee's personnel file nor shall
anything be removed from the file without the consent of the Mayor
and superintendent. Records of prior grievances and discipline action
shall be maintained in the employee's personnel file. The final decision
to remove items lies within the discretion of the Mayor and the superintendent.
Employees or former employees have the right to obtain references
or recommendations. Such references shall provide the applicable date
of hire and the last date employed, and a general description of the
applicable job duties. Additional comments concerning the employee
or former employee's job performance dependableness lies within the
sound discretion of the superintendent.
The Superintendent shall implement any safety procedures adopted
by the Village, and employees shall comply with any of the safety
procedures. All department employees are directed to report any hazardous
conditions to their supervisor immediately. Due to the open-office
design of many department buildings, it is impossible to provide security
for personal belongings left unattended. Staff members are advised
to keep their wallets, purses, etc., in their possession at all times.
The department cannot be responsible for losses due to theft.
