Village of Brownstown, IL Article XIV Employee Performance Evaluations

[Amended 8-16-2016 by Ord. No. 2016-08-04]

§ 12-14-1 In General; Employee Evaluation.

Employee pay raises shall be considered based in substantial part upon merit. Therefore, an evaluation will be made of all regular Village employees, full-time and part-time. A cost of living adjustment pay raise may also be considered at the sole discretion of the Village Board. The committee chairmen overseeing the respective department heads shall evaluate and prepare reports on the performance of the respective department heads, and the department heads shall evaluate and prepare reports on all full- and part-time employees in their department. The Village Clerk shall evaluate and prepare a report on the performance of the Treasurer/Water Clerk. All evaluations shall be completed on the standard forms provided by the Village. A copy of the evaluation form is appended and made a part thereof. Period evaluations are critical to create a formal record of an employee's performance over time and establish a foundation for personnel actions, such as promotion and termination. The completed evaluation shall become part of an employee's permanent record. The evaluation is a tool to measure the progress made by the individual during the past review period and to encourage his/her self-improvement. The evaluation will also record additional duties performed, educational courses completed, extraordinary skills or abilities as well as a plan to correct any weak points. Department heads should review future training needs and career planning. The reviewer should also encourage the employee to make suggestions about how the department can improve. The reviewer should ask employees for feedback regarding the employee's skills as they relate to communications, team building, delegation, and sensitivity to needs of subordinates. Open communication is the key to improvement.

§ 12-14-2 Schedule for Reviews.

[Amended at time of adoption of Code (see Ch. 1, Administration, Art. I, General Code Provisions, Div. I)]

In addition to day-to-day feedback to the employee, a performance evaluation shall be conducted annually for all regular employees. After completing the evaluation, the Finance, Personnel, Insurance and Retirement Committee shall review the evaluation report with the employee. Each employee shall sign the evaluation report that is prepared by the supervisor of department head acknowledging that it has been reviewed with the employee. The employee's signature shall not imply agreement; it merely acknowledges receipt and review of the evaluation report. An employee may request a conference with the Village President regarding the evaluation of his/her performance.

§ 12-14-3 Evaluation During Probationary (Initial Employment) Period.

During the initial employment period the supervisor shall prepare evaluations of the employee every four, six or eight weeks, depending on the length of the initial work period.

§ 12-14-4 Pay Increases.

Pay increases provide a means of recognizing increased competency of the employee in the performance of his/her assigned duties. Employees who receive a satisfactory evaluation following their three-month initial period of employment with the Village may be considered for a merit increase. Thereafter, additional increases may be granted to employees based on the recommendation of the respective committees overseeing the department in which the employee works, with final approval by the Village Board for the appropriate budget year. Increases in salary shall not be awarded on an automatic basis, but shall be contingent upon evaluations or other pertinent data submitted to the Village President, and approved by the Village Board. Salary adjustments shall become effective as designated by the Village Board.