Employee pay raises shall be considered based in substantial
part upon merit. Therefore, an evaluation will be made of all regular
Village employees, full-time and part-time. A cost of living adjustment
pay raise may also be considered at the sole discretion of the Village
Board. The committee chairmen overseeing the respective department
heads shall evaluate and prepare reports on the performance of the
respective department heads, and the department heads shall evaluate
and prepare reports on all full- and part-time employees in their
department. The Village Clerk shall evaluate and prepare a report
on the performance of the Treasurer/Water Clerk. All evaluations shall
be completed on the standard forms provided by the Village. A copy
of the evaluation form is appended and made a part thereof. Period
evaluations are critical to create a formal record of an employee's
performance over time and establish a foundation for personnel actions,
such as promotion and termination. The completed evaluation shall
become part of an employee's permanent record. The evaluation is a
tool to measure the progress made by the individual during the past
review period and to encourage his/her self-improvement. The evaluation
will also record additional duties performed, educational courses
completed, extraordinary skills or abilities as well as a plan to
correct any weak points. Department heads should review future training
needs and career planning. The reviewer should also encourage the
employee to make suggestions about how the department can improve.
The reviewer should ask employees for feedback regarding the employee's
skills as they relate to communications, team building, delegation,
and sensitivity to needs of subordinates. Open communication is the
key to improvement.
[Amended at time of adoption of Code (see Ch. 1, Administration,
Art. I, General Code Provisions, Div. I)]
In addition to day-to-day feedback to the employee, a performance
evaluation shall be conducted annually for all regular employees.
After completing the evaluation, the Finance, Personnel, Insurance
and Retirement Committee shall review the evaluation report with the
employee. Each employee shall sign the evaluation report that is prepared
by the supervisor of department head acknowledging that it has been
reviewed with the employee. The employee's signature shall not imply
agreement; it merely acknowledges receipt and review of the evaluation
report. An employee may request a conference with the Village President
regarding the evaluation of his/her performance.
During the initial employment period the supervisor shall prepare
evaluations of the employee every four, six or eight weeks, depending
on the length of the initial work period.
Pay increases provide a means of recognizing increased competency
of the employee in the performance of his/her assigned duties. Employees
who receive a satisfactory evaluation following their three-month
initial period of employment with the Village may be considered for
a merit increase. Thereafter, additional increases may be granted
to employees based on the recommendation of the respective committees
overseeing the department in which the employee works, with final
approval by the Village Board for the appropriate budget year. Increases
in salary shall not be awarded on an automatic basis, but shall be
contingent upon evaluations or other pertinent data submitted to the
Village President, and approved by the Village Board. Salary adjustments
shall become effective as designated by the Village Board.