[1975 Code § 25-1]
There shall be installed and maintained in this municipality
an appropriate and modern payroll account system upon forms and according
to procedures approved by the Governing Body.
[1975 Code § 25-2]
The amount on deposit in the Borough Payroll Account shall be
established by resolution of the Governing Body so as to at all times
provide an amount sufficient to meet the gross payroll, including
the social security contribution of the Borough.
[1975 Code § 25-3; New]
The Chief Municipal Finance Officer shall present monthly to
the Governing Body for approval, warrants drawn to the Borough Payroll
Account in amounts totaling the charges against the account for the
previous payroll period.
[1975 Code § 25-4; New]
At the first meeting of the Governing Body in July of each year,
there shall be approved an account to be designated the " Borough
of Island Heights Payroll Account," and the Chief Municipal Finance
Officer, upon receipt of a warrant for the amount due such payroll
account, shall deposit the same to the credit of the payroll account
charging the appropriate budgetary accounts therewith.
[1975 Code § 25-5; New]
Each payroll shall have attached thereto and made a part thereof
the certificate of the Chief Municipal Finance Officer to the effect
that the attached payroll is correct and true to the best of his knowledge
and belief and that the same is based either on personal knowledge
of the person making certification or on the certification made by
duly authorized and responsible officials of the municipality and
that the payroll is certified for payment in due course and in the
same manner that other claims are made.
[1975 Code § 25-6; New]
The Chief Municipal Finance Officer shall thereafter draw checks
on the payroll account to the employees entitled to payment therefrom
for execution by any two (2) of the Chief Municipal Finance Officers
and Borough Clerk, Mayor or Council President.
[1973 Code § 25-7; New]
At each regular meeting of the Governing Body the Chief Municipal
Finance Officer shall submit for approval or ratification, as the
case may be, the necessary payrolls for the amount due the several
officers and employees for compensation. The payroll shall be considered
by the Governing Body in due course and shall be approved if found
to be correct.
[1975 Code § 25-8; New]
In the case of an error or adjustment in the payroll, the Chief
Municipal Finance Officer shall, and it shall be his duty to, see
that such error or adjustment is properly corrected and an appropriate
record made thereof.
[1975 Code § 25-9]
Such officers as may be designated by the Governing Body are
hereby authorized to sign warrants drawn in favor of the payroll account
upon due notice that the appropriate payrolls have been approved by
the proper committee and by the proper certifying authorities.
[1975 Code § 7-1; New]
All warrants for the disbursement of money to pay claims against
the Borough shall be drawn by the Chief Municipal Finance Officer
and shall be signed by the Mayor or Councilperson designated by the
Mayor.
[1975 Code § 7-2; New]
The warrants drawn by the Chief Municipal Finance Officer and
so signed shall be valid as payment vouchers to be issued to the payee
when countersigned by the Mayor or Councilperson designated by the
Mayor to issue a check voucher separate and distinct from the warrant,
and this provision shall be construed to be mandatory.
[1975 Code § 7-3; New]
The Chief Municipal Finance Officer shall maintain general books
of account subject to the direction, as to detail, of the Director
of the Division of Local Government in the State Department of Taxation
and Finance. The Governing Body shall provide the means, financial
and otherwise, to carry out this purpose.
[1975 Code § 7-4; New]
All claims against the Borough and debts to be paid thereby
shall be presented to the Mayor and Council for their approval or
disapproval.
[1975 Code § 7-6; New]
Except as hereinafter set forth, or as otherwise provided in
other ordinances of this Borough, no money shall be paid by any officer
to any person until such payment shall have been approved by the Mayor
and Council, subject to the availability of funds.
[Ord. No. 81-7 § 1]
a.
No insurance company authorized to issue fire insurance policies
in the State of New Jersey, which issues or renews any fire insurance
policy after the adoption of this section and the filing of same with
the State Commissioner of Insurance, shall pay to any claimant a sum
in excess of two thousand five hundred ($2,500.00) dollars for fire
damage on any real property located within the Borough until such
time as:
1.
All taxes and assessments and all other municipal liens and charges
due and payable to the Borough of Island Heights, as is indicated
on an official certificate of search for municipal liens, shall have
been paid in full; or
2.
The municipality submits to the insurance company a copy of a resolution
adopted pursuant to N.J.S.A. 17:36-11.
b.
However, if an appeal is taken on the amount of any lien or charge,
other than an appeal on an assessed valuation of real property, the
insurance company shall issue a draft payable to the court of record,
pursuant to N.J.S.A. 17:36-10, in an amount totaling seventy-five
(75%) percent of the full amount of the lien or charge being contested,
and the insurance company shall issue a draft payable to the municipality
for the remaining twenty-five (25%) percent of the lien or charge
being contested; provided, however, that the amount paid by the insurance
company to the court and the municipality shall not exceed the proceeds
payable under its insurance policy.
[Ord. No. 81-7 § 2]
The provisions of this section are intended to be interpreted
in conjunction with N.J.S.A. 17:36-8 through 17:36-13, and the provisions
of the statutes are herein incorporated by reference.
[Ord. No. 84-4 § 1]
Any applicant for a permit, license, approval, or relief used
or usable in connection with a designated parcel of real property
located in the Borough shall submit proof with such application that
all real estate taxes assessed against such real property have been
paid through the quarter in which the application is filed.
[Ord. No. 84-4 § 2]
No permit, license, approval or relief used or usable in connection
with a designated parcel of real property located in the Borough shall
be issued by any board, body, officer, or employee of the Borough
unless all real estate taxes assessed against such real property have
been paid through the then current quarter.
[Ord. No. 85-3 § 1;
New]
The following licenses and permits are hereby excepted from
the operation of this section:
[Ord. No. 94-04 §§ 1,
2]
A service charge in the amount of twenty ($20.00) dollars shall
be imposed on any taxes, fees or other charges due to the Borough
of Island Heights where a check or draft has been submitted to the
Borough toward the payment of such taxes, fees or other charges, and
such check or draft is returned for insufficient funds. The Mayor
and Council authorize the appropriate municipal officer to demand
that future payments be tendered in cash or by certified or cashier's
check on any amount where a check tendered for payment on such account
is returned for insufficient funds. In addition, the service charge
aforesaid may be collected in any manner authorized by P.L. 1990 Chapter
105.
It is hereby determined that the amount of such service charge
is equal to the approximate amount of the Borough's administrative
or other related costs where a check or draft has been returned for
insufficient funds.
[Ord. No. 99-03 Preamble]
WHEREAS, N.J.S.A. 40A:156, 156.1, 156.2 & 156.3, authorize
municipalities to enter into mutual aid and assistance agreements
for police services in cases of emergencies; and
WHEREAS, the County of Ocean consists of thirty-three (33) municipalities,
thirty-two (32) which have municipal police or fire departments operating
for or within the Township of Barnegat, Borough of Barnegat Light,
Borough of Bay Head, Borough of Beach Haven, Borough of Beachwood,
Township of Berkeley, Township of Brick, Township of Dover, Borough
of Harvey Cedars, Borough of Island Heights, Township of Jackson,
Township of Lacey, Borough of Lakehurst, Township of Lakewood, Borough
of Lavallette, Township of Little Egg Harbor, Township of Long Beach,
Township of Manchester, Borough of Mantoloking, Borough of Ocean Gate,
Township of Ocean, Borough of Pine Beach, Township of Plumsted, Borough
of Point Pleasant, Borough of Point Pleasant Beach, Borough of Seaside
Heights, Borough of Seaside Park, Borough of Ship Bottom, Borough
of South Toms River, Borough of Stafford, Borough of Surf City, Borough
of Tuckerton and Township of Eagleswood, which regularly interact
and provide assistance to each other in police related emergencies;
and
WHEREAS, each of the aforementioned municipalities in the County
of Ocean wish to formalize and refine existing practice by entering
into mutual aid agreements;
NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Council of
the Borough of Island Heights, Ocean County, New Jersey, as follows:
[Ord. No. 99-03 § 1]
Pursuant to N.J.S.A. 40A:14-156, N.J.S.A. 40A:14-156.1, et seq.,
there are hereby established mutual aid agreements among and between
this municipality and each of the aforementioned municipalities in
the County of Ocean, New Jersey, which shall become effective upon
the adoption by one or more of the aforementioned municipalities (herein
after referred to as " participating municipalities") of reciprocal
ordinances to provide mutual aid in police services in case of emergency.
This agreement shall apply whenever this municipality may have an
emergency within its boundaries requiring additional police assistance
to protect life and property, whenever any of the aforementioned municipalities
may experience a similar emergency.
[Ord. No. 99-03 § 2]
For the purpose of this section, the term " emergency" shall
be defined to include situations in which the number of available
police officers in a participating municipality is insufficient to
meet the public need in a particular situation and situations where
police aid involving special expertise or training is required in
order to protect life and property or to assist in suppressing a riot
or disorder. No formal declaration of emergency is required to implement
the provisions of the mutual aid agreement.
[Ord. No. 99-03 § 3]
The Chief or acting head of the Police Department or Mayor,
or Chief Executive Officer of a participating municipality, is hereby
authorized to request assistance from the Chief or other head of the
Police Department of any other participating municipality to provide
aid in accordance with N.J.S.A. 40A:14-156, et seq.
[Ord. No. 99-03 § 4]
A participating municipality shall provide police assistance
when a valid request in accordance with this agreement to supply personnel
is made, to the extent possible without endangering persons or property
within the confines of the providing municipality.
[Ord. No. 99-03 § 5]
The members of the providing municipality's Police Department
supplying aid shall have the same powers, authority, rights and immunities
as the members of the police force of the requesting municipality
when aid is being rendered therein. Said members shall also have,
while so acting, such rights and immunities as they may otherwise
enjoy in the performance of their normal duties in the municipality
rendering such assistance.
[Ord. No. 99-03 § 6]
These mutual aid agreements established herein by and between
the aforementioned municipalities in the County of Ocean shall further
authorize mutual police aid and assistance under the County Critical
Incident Management Plan as established by the Ocean County Prosecutor,
as the Chief Law Enforcement Official in the county. The plan provides
for a response by specially trained regional Emergency Response/Special
Weapons and Tactics Team in the event of certain hostage, barricade,
sniper, high risk armed apprehensions, terrorist or similar situation
occurring within a municipality within the County of Ocean.
[Ord. No. 99-03 § 7]
Members of the police force of the providing municipality suffering
injury, or their legal representatives, if death results while rendering
assistance in the requesting municipality, shall be entitled to all
such salary, pension rights, workmen's compensation or other
benefits, as they would have accrued if such injury or death had occurred
in the performance of duties in their own municipality, with such
benefits to be the responsibility of the providing municipality.
[Ord. No. 99-03 § 8]
A municipality receiving police assistance hereunder pursuant
to the terms of the County Critical Incidental Management Plan shall
not be required to directly reimburse the regional team for services
so provided. The member municipalities shall however otherwise support
the functions of the respective regional response teams by providing
the necessary manpower, equipment and supplies on an ongoing annual
basis pursuant to the terms of the County Critical Incident Management
Plan.
Where emergency police aid is otherwise provided under circumstances
outside of the County Critical Incident Management Plan, reimbursement
shall be pursuant to N.J.S.A. 40A:14-156, or such other terms and
conditions for reimbursement specifically agreed to between specific
municipalities.
[Ord. No. 99-03 § 9]
This section shall take effect upon final passage and publication
according to law. It shall become effective with respect to this municipality's
activities with another participating municipality, when such other
participating municipality has adopted an ordinance reciprocal to
this one, and such ordinance has become effective in that municipality.
[Ord. No. 2006-08 § II]
It is hereby declared that the policy of the Borough of Island
Heights is for the appointment of professionals and the awarding of
professional contracts in a fair and open setting, through the utilization
of the submittal of formal proposals/bids from prospective professional
appointees.
[Ord. No. 2006-08 § II]
Except as specifically authorized by State Statute, no appointment
to any professional services contract, as defined by N.J.S.A. 19:44A-20.4,
et seq., having an anticipated value in excess of seventeen thousand
five hundred ($17,500.00) dollars, shall be made unless said contract
is awarded pursuant to a fair and open process by way of calling for
and acceptance of bids and/or proposals from prospective professional
appointees.
[Ord. No. 2006-08 § II]
In order to award a professional service contract within the
Borough of Island Heights, the following procedure shall be followed:
a.
The Borough shall advertise for any anticipated professional appointment
in accordance with State law, and the acceptance of sealed proposals
for said professional appointment;
b.
The Borough shall make available to any interested party such bid/proposal
application, which shall specifically set forth what information is
required by the Borough to be included with the application/proposal
submitted by the interested party;
c.
The Borough shall specifically indicate in the advertisement/notice
the required submission date for all proposals/applications;
d.
Interested applicants/proposals shall be submitted in a sealed envelope
to the Borough of Island Heights by the date and time set forth in
the advertisement/notice, and any such application/proposal which
is submitted after the advertised/notice date and time shall be deemed
invalid;
e.
The Borough shall set forth in the application/proposal the criteria
for awarding of such professional contract;
f.
The Borough shall publicly open the sealed proposals/applications
no sooner than the date and time set forth in the advertisement and/or
notice, and all proposals/applications shall be publicly opened at
the date and time specified, unless otherwise impracticable under
the circumstances;
g.
The Borough shall review all applications/proposals submitted in
accordance with the criteria set forth herein for the appointment
of said professional; and
h.
The Borough shall award the professional services contract, and the
successful applicant/proposal submitter shall be notified of such
appointment.
[Ord. No. 2006-08 § II]
No professional appointment shall be made under the fair and
open process except for those which have been evaluated by the Borough
prior to appointment for the purposes of determining which professional
appointment will be the most advantageous for the Borough, based upon
the following criteria:
a.
Experience and reputation in the field or the service requested by
the Borough and references related thereto;
b.
Qualification of the individuals who will perform the tasks and amounts
of their respective participation;
c.
Knowledge of the Borough and the subject matter to be addressed under
the contract;
d.
Ability to perform the tasks;
e.
Location (distance) of primary office in relation to the Borough's
administrative offices;
f.
Recent, current and projected workload of the individual or firm;
g.
Compensation proposal;
h.
Thoroughness and completeness of the applicant's submittal;
i.
Other factors if demonstrated to be in the best interests of the
Borough; and
j.
Other specific criteria set forth in the requests for proposals which
are unique to said requests for proposals.
[Ord. No. 2008-02 § 1-6; Ord. No. 2008-03 § 1]
a.
Any individual, group of individuals, corporation, for-profit organization,
for-profit entity, non-for-profit organization, non-for-profit entity,
charitable organization and the like which desires to use the Municipal
Pavilion and/or the contiguous municipal property for any purpose,
shall first be required to make application with the Borough of Island
Heights for said proposed use.
b.
Application for use shall be made on the approved form and processed
through the Borough Clerk's office.
c.
Permission for use shall only be granted after receipt of the fully
completed application, the full payment of the application fee as
created herein and proof of insurance naming the Borough of Island
Heights as an additional insured.
d.
The application fee for use of the Municipal Pavilion and the contiguous
municipal property shall be established by an annual resolution of
the Governing Body.
e.
In the event the applicant is a qualified non-for-profit and/or charitable
group, organization or entity as defined by the State of New Jersey
and the Internal Revenue Service, said qualified non-for-profit and/or
charitable group, organization or entity shall exempt from the payment
of the application fee, but none the less, shall be required to submit
a completed application and proof of insurance naming the Borough
of Island Heights as an additional insured.
|
Schedule A
|
|---|
|
Application Fees for Use of the Pavilion and
|
|
Contiguous Municipal Property of the
|
|
Borough of Island Heights, New Jersey
|
|
Applications received on January 2 through and including March
31 shall be charged a fee of fifty ($50.00) dollars.
|
|
Applications received on April 1 through and including December
31 shall be charged a fee of seventy-five ($75.00) dollars.
|
[Ord. No. 2011-07]
The purpose of the within section is to establish an agreement
with Official Payments Corporation which will allow taxpayers and
water and sewer utility customers to pay by means of a credit card
or electronic check and to further establish credit/debit card and
electronic check fee schedule in connection therewith.
[Ord. No. 2011-07]
The within section authorizes the Mayor and Borough Clerk to
execute an Agreement attached hereto as Exhibit A with Official Payments
Corporation for electronic transaction processing services. (Exhibit
A may be found on file in the Borough offices.)
[Ord. No. 2011-07]
The term of the within Agreement shall be two (2) years with
certain renewal and termination options as set forth therein.
[Ord. No. 2011-07]
The following are convenience fees to be charged to the taxpayers
and utility users by Official Payments Corporation:
a.
$2.95 per each payment transaction for property tax payments per
each payment transaction less than or equal to $10,000.00.
b.
$2.95 per each payment transaction for Borough utilities payments
per each payment transaction less than or equal to $10,000.00.
c.
$15.00 per each payment transaction greater than $10,000.00.
d.
There shall be a returned transaction fee for each returned transaction
in the amount of $4.00.
[Ord. No. 2011-07]
The following credit/debit card convenience fees shall apply
to taxpayers or utility customers as follows:
a.
For property tax payments citizens will pay OPC a convenience fee
of 2.75% of the agency payment amount, with a minimum convenience
fee of $3.95.
b.
For Borough utilities payments, citizens will pay OPC a fee of 2.75%
per payment transaction with a minimum convenience fee of $2.95. This
program will not allow for the use of Visa for payments.
[Ord. No. 2011-07]
The within Agreement is being authorized in accordance with
the provisions of New Jersey Administrative Code Sections 5:30-9.1
et seq.
[Ord. 2014-05]
a.
Direct Deposit Mandated. All full-time employees and elected public
officials who receive compensation from the Borough of Island Heights
are mandated to have direct deposit of their compensation as of July
1, 2014 in accordance with Chapter 28 P.L. 2013, as defined under
C. 52:14-15f(b).
b.
Seasonal and Temporary Employees. Seasonal and temporary employees
who are employed by the Borough of Island Heights are exempt from
the direct deposit mandate.
c.
Request for Exemption. Municipal employees may request, in writing,
an exemption from the direct deposit mandate to the Borough of Island
Heights Payroll Clerk. Such requests will be presented to the Mayor
and Council within one (1) month. The Mayor and Council may grant
such an exemption by resolution and only for good cause.
[Added 4-10-2018 by Ord.
No. 2018-5]
a.
Except as hereinafter provided, the Borough of Island Heights, hereinafter
known as the "Borough," shall, upon the request of any present or
former official, employee or appointee of the Borough, provide for
indemnification and legal defense of any civil action brought against
said person or persons arising from an act or omission falling within
the scope of their public duties.
b.
The Borough shall not indemnify any person against the payment of
punitive damages, penalties, or fines but may provide for the legal
defense of such claims in accord with the standards set forth herein.
The Borough may refuse to provide for the defense and indemnification
of any civil action referred to herein if the Mayor and Council determines
that:
1.
The act or omission did not occur within the scope of a duty authorized
or imposed by law;
2.
The act or failure to act was the result of actual fraud, willful
misconduct or actual malice of the person requesting defense and indemnification;
or
3.
The defense of the action or proceeding by the Borough would create
a conflict of interest between the Borough and the person or persons
involved.
c.
The terms of this section and the definition of "official, employee
and appointee" are to be construed liberally in order to effectuate
the purposes of this section, except that these terms shall not mean:
1.
Any person who is not a natural person;
2.
Any person while providing goods or services of any kind under any
contract with the Borough except an employment contract;
3.
Any person while providing legal or engineering services for compensation,
unless said person is a full-time employee of the Borough; and
4.
Any person who, as a condition of his or her appointment or contract,
is required to indemnify and defend the Borough and/or secure insurance.
d.
Actions.
1.
The Borough shall provide for defense of and indemnify any present
or former official, employee or appointee of the Borough who becomes
a defendant in a civil action if the person or persons involved:
2.
For purposes of this section, the duty and authority of the Borough
to defend and indemnify shall extend to a cross-claim or counterclaim
against said person.
e.
In any other action or proceeding, including criminal proceedings,
the Borough may provide for the defense of a present or former official,
employee or appointee if the Mayor and Council concludes that such
representation is in the best interest of the Borough and that the
person to be defended acted or failed to act in accord with the standards
set forth in this section.
f.
Whenever the Borough provides for the defense of any action set forth
herein, and as a condition of such defense, the Borough may assume
exclusive control over the representation of such persons defended,
and such person shall cooperate fully with the Borough.
g.
The Borough may provide for the defense pursuant to this section
by authorizing its attorney to act on behalf of the person being defended
or by employing other counsel for this purpose or by asserting the
right of the Borough under any appropriate insurance policy that requires
the insurer to provide defense.
h.
This section shall take effect immediately upon passage and publication
as required by law.
