[1]
State Law Reference: Provisions relating to City Clerk and the clerk's duties, ยงย 77.410, RSMo.
[CC 1990 ยงย 2-91; Ord. No. 4 ยงย 1, 6-1-1988; Ord. No. 2966, 7-17-2017; Ord. No. 3249, 8-7-2023]
The City Clerk shall be appointed by the City Administrator with the approval of the Council for an indefinite term. He/she shall be chosen on the basis of his/her administrative skills and qualifications, with special reference to his/her experience in or knowledge of accepted practice pertaining to the duties of his/her office as hereafter set forth. The City Clerk may be removed from office by the City Administrator with consent of the Council.
[CC 1990 ยงย 2-92; Ord. No. 4 ยงย 2, 6-1-1988]
A.ย 
The City Clerk shall, among other duties, keep a journal of the proceedings of the Council. He/she shall safely and properly keep all records and papers belonging to the City which may be entrusted to his/her care; he/she shall be the general accountant of the City and generally shall perform all of the duties required of him/her by ordinance or orders of the Council. He/she is hereby empowered to administer official oaths and also oaths to personnel certifying to demands or claims against the City.
B.ย 
He/she shall have custody of the City Seal and shall affix said seal to and countersign all such public instruments, documents and papers as are required by law or ordinance to be attested with the Seal of the City. He/she shall furnish to the City Attorney or Council any record, document or paper in his/her office which either may be called for or be used in any court; but for the same he/she shall take and file a receipt.
C.ย 
He/she shall, whenever required, furnish the Mayor, Council or any committee of the Council copies of any books, accounts, records, vouchers or documents in his/her office or any information relating to the business of the City; and shall at all times permit the Mayor, any member of the Council, any interested City Officer or other person to examine any books, papers or documents of public record in his/her office.
[CC 1990 ยงย 2-93; Ord. No. 4 ยงย 3, 6-1-1988]
The City Clerk shall, in all City elections, perform all the duties specified or required of him/her by the Board of Election Commissioners of St. Louis County and shall also perform all other duties as may be required of him/her by City ordinance.
[CC 1990 ยงย 2-94; Ord. No. 4 ยงย 4, 6-1-1988]
The City Clerk shall also prepare, seal with the City Seal and countersign all commissions and other official documents which the Mayor is required to issue and properly keep records thereof.
[CC 1990 ยงย 2-95; Ord. No. 4 ยงย 5, 6-1-1988]
Compensation for the City Clerk shall be established by the Council within the guidelines as established in the City Compensation Classification Pay Plan.
[CC 1990 ยงย 2-96; Ord. No. 4 ยงย 6, 6-1-1988]
At the request of the City Clerk, the City Administrator may appoint clerical assistants for the Clerk; such positions shall be authorized by the City Council.
[CC 1990 ยงย 2-97; Ord. No. 18 ยงยงย 1 โ€” 3, 6-1-1988]
A.ย 
Appointment. The City Administrator may, as is necessary, appoint a Deputy City Clerk to act for and on behalf of the City Clerk when said City Clerk is unavailable.
B.ย 
Duration Of Appointment. The duration of appointments shall be for an appropriate period of time for the performance and function of the office.
C.ย 
Existing City Employees To Be Appointed โ€” Compensation. The appointments shall come from existing City employees and no additional compensation shall result from the appointments above unless authorized by the City Council.
[CC 1990 ยงย 2-98; Res. No. 38 ยงยงย 1 โ€” 3, 10-17-1988]
A.ย 
City Administrator To Act As City Clerk. The City Administrator may as is necessary act for and on behalf of the City Clerk when said City Clerk is unavailable.
B.ย 
Duration Of Authority. The duration of any authority to act on behalf of the official City Clerk shall be for an appropriate period of time for the performance and function of the office while the City Clerk is absent.
C.ย 
Appointees Other Than City Administrator โ€” Compensation. Anyone other than the City Administrator who shall be designated as the Acting City Clerk shall be an existing City employee and no additional compensation shall result from their acting as the City Clerk unless authorized by the City Council.