[Ord. No. 12-03]
This chapter establishes the procedure for use of the Municipal
Building/Community Center and sets the rules, regulations and schedule
of fees for same.
MATAWAN MUNICIPAL COMMUNITY CENTER - FEE SCHEDULE
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Schedule A-1 Room Rental Charges
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Name of Room
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Priority 1
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Priority 2
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Priority 3
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Weekdays
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Classroom
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No fee
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$20.00 per hour
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$40.00 per hour
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Cafeteria
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No fee
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$42.00 per hour
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$84.00 per hour
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Gym
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No fee
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$42.00 per hour
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$84.00 per hour
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[Ord. No. 12-03]
If custodial set up is needed, there will be an additional surcharge.
The surcharge will be based on the number of tables and chairs needed
and will have a minimum charge of the cost of that specific room.
There are no surcharges for Priority 1 users.
Surcharge Fees:
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Set Up:
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$50.00 minimum
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Auditorium type set up 30 chairs or more additional $10.00
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Tables with Chairs — More than 5 additional $2.50 each
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The above fees are based on the time it would take a reasonable
employee to do the set up and break down using the $50.00 minimum
for up to 29 chairs or less than 5 tables with chairs.
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Cleaning deposits are partially refundable deposits required
on all Priority 2 and Priority 3 rentals and are payable with the
application. The refund will be made by the Finance Department following
receipt of favorable determination from the Department of Public Works
(DPW) that the room(s) was found to be in good order. A designated
representative of the DPW will determine if the facilities were left
in good order and if the cleaning deposit may be returned; the applicant
will be so notified. Ten (10%) of this deposit is not refundable;
it is considered the cost of purchasing and maintaining equipment
and supplies of the Buildings & Grounds Department to facilitate
use of Building rooms.
Schedule A-2 Partially Refundable Cleaning Fee.
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Name of Room
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Priority 1
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Priority 2
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Priority 3
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Weekdays
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Cafeteria
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No fee
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$75.00 per day
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$150.00 per day
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Classroom
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No fee
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$50.00 per day
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$100.00 per day
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Gym
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No fee
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$75.00 per day
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$150.00 per day
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[Ord. No. 12-03]
The Borough of Matawan, through the rules, regulations, and
ordinances adopted by the Borough Council, states its intention to
make available and permit the use of the Matawan Municipal Community
Center (MMCC) on a fee use basis, for activities of an educational,
cultural, civic, social, recreational, and governmental nature. Such
activities shall be sponsored by responsible persons, organizations,
agencies or institutions that meet the requirements set herein or
by the Recreation Commission.
Use of the MMCC will be granted in so far as the activities
do not infringe upon or interfere with conducting the business of
the Borough of Matawan, its Boards or Commissions.
Approved applicants will be bound by the rules, regulations,
and fees governing the use of the MMCC.
a. Application and payment is to be submitted to the Recreation Director;
b. Upon review by the following Departments the Recreation Director
will notify the applicant of approval or denial:
5. Police Department — For Information Only
A list of all room schedules will be available through the Buildings
& Grounds Department.
[Ord. No. 12-03]
The Borough shall, in all instances, require a certificate of
insurance. The limits of the policy shall be $100,000 each person,
$100,000 each accident for bodily injury, and $100,000 for property
damage liability, and an excess liability of one million ($1,000,000.00)
dollars which is equal to the Borough's coverage. The Borough
of Matawan shall be named as an "additional insured" on all certificates
of insurance. All insurance certificates are to be submitted 10 days
prior to the event to the Borough Clerk's Office. All certificates
must contain the following language: "The applicant will be deemed
to agree to indemnify and hold the Borough of Matawan and its officers
and employees harmless from any liability, expense or costs of suit,
including reasonable attorney's fees."
Applicants do not require insurance form if they are insured
under the policies of the Borough of Matawan.
Due to insufficient insurance the MMCC will not be rented to
individuals for personal events. Example: Baby shower, etc.
[Ord. No. 12-03]
Organizations or individuals desiring to use the MMCC will first
check the availability of the facilities for the date required by
calling the Recreation Director at 732-566-3898 Ext. 130 and leaving
a message with date, time, and specific facilities requested. The
Recreation Director will advise the applicant if the facility is available
and provide the form. The application must be completed and returned to the Recreation Director.
If alcoholic beverages will be served, an alcoholic beverage
permit must be obtained from the Alcoholic Beverage Commission. The
forms are available from the office of the Borough Clerk.
Please allow at least three weeks for processing. All fees in
connection with the permit are the responsibility of the applicant.
A sketch shall be submitted by the applicant showing the room/area.
Arrangement of tables, chairs, displays must also be attached for
the Fire Official and the Construction Official who may deem it necessary
that additional fire protection is required. It will be the applicant's
financial responsibility to provide such protection for the event.
When a completed application is received, it will be reviewed
by the Recreation Director and Borough of Matawan personnel as required.
Upon completion of this review, the applicant will be notified in
writing of its approval or rejection. Applicable restrictions will
be noted.
Payment in full, including any cleaning deposit, must be made
upon notification that the building/room use is approved.
Once approved all events will be added to the calendar maintained
by DPW
Building & Grounds.
Application must be made at least one month prior to the date
of the proposed use. (NOTE: The Recreation Commission or designee
can waive this requirement).
It shall be noted that at all times a person designated by the
DPW
Building & Grounds will be present to enforce the Borough
of Matawan Code. Applicants will heed the requests of the designated
person for the enforcement of regulations.
The applicant shall be responsible to the Borough of Matawan
for all property damage to the MMCC that exceeds the deposit.
All applications are responsible for the clean up of all approved rental areas. A cleaning deposit is required, as noted in subsection
10-1.3. (No cleaning deposit is required for Priority 1 groups.) Failure to comply with the rules and regulations of the MMCC will result in the denial of the MMCC for future occasions.
Hours of operation: Rental hours are from 8:30 a.m. to 8:00
p.m. Monday through Thursday.
Refreshments: No alcoholic beverages shall be brought into,
sold, or consumed in or on the grounds of the MMCC without prior special
permission of the Matawan Borough Council, the Police Department,
the Borough of Matawan's legal representative and the proper
permits from the Alcoholic Beverage Control Commission. Refreshments
may be served only in the area designated on the application. Refreshments
not consumed must be removed from the premises. Sales of all refreshments
shall be subject to any prior leases or agreements entered into by
the Borough of Matawan.
Smoking: The MMCC is a non-smoking building.
[Ord. No. 12-03]
Activities which are discriminating, as defined by the local,
County, State, or Federal mandates.
Uses which are contrary to the laws of the United States or
any political subdivision thereof.
Uses where, in the opinion of the Recreation Commission, insufficient
provisions are made for supervision, fire, and Police protection to
uphold rules and regulations, law and order, etc.
Uses exceeding the seating/holding capacity of the room or facility.
Uses where the applicant does not assume full responsibility
for the preservation of order and liability for any damage for or
loss of Borough property, and for personal injury and strict observation
of all regulations of the MMCC.
The Matawan Borough Council or Recreation Commission reserves
the right, without prejudice, to prohibit use of the MMCC by any person
or group.
[Ord. No. 12-03]
The MMCC will abide by the same policy procedures used by the
Matawan Recreation Commission in governing youth activities.
There must be adequate adult supervision of activities that
involve persons under 18 years of age.
Supervision by adults extends to the entire building and building
grounds. Children are not permitted outside the approved leased/rented
area on the application. Control must be exercised at pre-assembly
and dismissal periods. All entrances and exits shall be controlled.
Equipment usage shall be limited to authorized issue.
All athletic activities are responsible to provide their own
first aid and ice packs.
[Ord. No. 12-03]
All furniture or equipment that is used must be cleaned and
properly maintained. All furniture in the area must be returned to
its proper place. All garbage must be bagged and placed in designated
receptacles as directed by the building custodian. Firearms, volatile
explosive, or flammable materials are not permitted without Police
and Fire Official approval. All MMCC equipment that is needed by an
individual or group as part of their rental must be listed on the
application form. If any equipment is damaged during a rental period,
it is the responsibility of the renter to pay for repair or replacement
of the equipment.