[Added 4-09-2019 by Ord. No. O-19-040[1]]
[1]
Editor's Note: This ordinance also repealed former Art. VI, Cable Television Advisory Board, added 3-25-2008 by Ord. No. O-08-11. Ordinance No. O-08-00 also repealed former § 5-39, Director, and § 5-40, Department, included in NRO 1975, T.4, §§ 121 and 122, respectively, and NRO 1987, §§ 2-106 and 2-107, respectively, as amended.
A. 
The Mayor shall, with the consent of the Board of Aldermen, appoint a Director of Administrative Services, who shall report to the Mayor and who shall have overall responsibility for the conduct of the Division.
B. 
The Director of the Administrative Services Division shall have the responsibility to administer the programs and functions of the Division. Specifically, the Director shall assure that the functions delineated in § 5-40 are carried out efficiently and completely so that the fiscal responsibilities and the statistical responsibilities of the Division are met. The Director, in conjunction with the Mayor and Director of Financial Services, shall be responsible for short- and long-term budget planning, short- and long-term property tax rate planning, and shall have an integral role in the development of the City's fiscal policy. The Administrative Services Director's duties shall include the maintenance of the City's self-insurance programs for unemployment, health/dental benefits and life insurance programs. The Director shall also perform such other duties as assigned by the Mayor.
[Amended 12-14-2021 by Ord. No. O-21-077]
C. 
The Director, in conjunction with the Mayor and Director of Financial Services, shall be responsible for liaising with autonomous/semiautonomous departments in the areas of short- and long-term budget planning. The Director shall have responsibility for the satisfactory performance of the functions of the Administrative Services Division, i.e., purchasing, human resources, payroll, benefits, insurance and risk management, assessing, geographic information systems, and information technology. The Director shall be responsible for the maintenance and repair of all City buildings, including the hiring of necessary personnel. This shall not include buildings under the control of the Board of Education, the Board of Public Works, the Board of Police Commissioners, and the Board of Fire Commissioners. The Director shall participate in making recommendations for and coordinating necessary capital improvements to all City buildings with the Capital Improvements Committee and the Board of Aldermen.
[Amended 12-14-2021 by Ord. No. O-21-077]
[Amended 12-14-2021 by Ord. No. O-21-077; 8-13-2024 by Ord. No. O-24-021; 4-22-2025 by Ord. No. O-25-046]
The Administrative Services Division shall be comprised of the following departments:
A. 
Purchasing Department. The Mayor, in consultation with the Director of Administrative Services, shall appoint a Purchasing Manager. The Purchasing Manager shall be responsible for the satisfactory completion of the functions of the Purchasing Department as specified in Article XVII (Purchasing Manager) of this chapter.
(1) 
City Messenger. The Purchasing Manager shall also be responsible for the City Messenger, who shall perform the following duties: deliver and execute messages, summonses and notices from the Mayor and the Board of Aldermen; and other duties as prescribed by the Purchasing Manager, the Director of Administrative Services, or the Mayor.
B. 
Human Resources Department. The Mayor, in consultation with the Director of Administrative Services, shall appoint a Human Resources Manager. The Human Resources Manager shall have the responsibility and duties described in Chapter 50, Personnel. The Human Resources Manager shall perform such other related duties as requested by the Mayor or the Director of Administrative Services.
C. 
Benefits Department. The Mayor, in consultation with the Director of Administrative Services, shall appoint a Benefits Manager. The Benefits Manager shall administer the benefit programs for the City of Nashua and Nashua School District. The department head shall perform such other related duties as requested by the Mayor or the Director of Administrative Services.
D. 
Payroll Department. The Mayor, in consultation with the Director of Administrative Services, shall appoint a Payroll Manager. The Payroll Manager shall have the responsibility for all aspects of payroll management, including compliance with local, state and federal regulations. The department head shall perform such other related duties as requested by the Mayor or the Director of Administrative Services.
E. 
Risk Management Department. The Mayor, in consultation with the Director of Administrative Services, shall appoint a Risk Manager who shall be responsible for the daily operations of the City's commercial and self-insurance programs to include workers' compensation, property, general liability, self-insured non-contributory disability, and management of the safety and loss prevention programs. The department head shall perform such other related duties as requested by the Mayor or the Director of Administrative Services.
F. 
Buildings and Grounds Department. The Risk Manager shall also be responsible for the Buildings and Grounds Department, whose duties include repairs, heating, maintenance, and upkeep of City Hall, its grounds, and the comfort stations located thereon.
G. 
Assessing department. The Mayor, in consultation with the Director of Administrative Services, shall appoint a Chief Assessor. The Chief Assessor shall be responsible for the assessing duties as delegated by the Board of Assessors (see City Charter, § 42 and §§ 69 through 71), which duties shall be performed by the First Assistant Assessor who shall perform such other related duties as requested by the Mayor or the Director of Administrative Services. Beginning in 2026, the City shall provide owners of record with notice of any citywide revaluations per RSA 75:8-a by U.S. Postal Mail on or before April 15 of any revaluation year. Said notice shall provide a phone number for questions to be answered.
H. 
Geographic information systems. The Director of Administrative Services shall be responsible for the City's geographic information systems.
I. 
Information Technology Department. The Mayor, in consultation with the Director of Administrative Services, shall appoint an Information Technology Chief Information Officer, who shall assist the Director of Administrative Services with the overall responsibility for the satisfactory performance of providing information technology to the City and other functions and duties assigned to this Department. The Information Technology Department shall assess the City's data processing needs and shall develop and implement the data processing capabilities required.