[Added 4-09-2019 by Ord. No. O-19-040[1]]
[1]
Editor's Note: This ordinance also repealed former Art. VI, Cable Television Advisory Board, added 3-25-2008 by Ord. No. O-08-11. Ordinance No. O-08-00 also repealed former § 5-39, Director, and § 5-40, Department, included in NRO 1975, T.4, §§ 121 and 122, respectively, and NRO 1987, §§ 2-106 and 2-107, respectively, as amended.
A.Â
The Mayor shall, with the consent of the Board of Aldermen, appoint
a Director of Administrative Services, who shall report to the Mayor
and who shall have overall responsibility for the conduct of the Division.
B.Â
The Director of the Administrative Services Division shall have the responsibility to administer the programs and functions of the Division. Specifically, the Director shall assure that the functions delineated in § 5-40 are carried out efficiently and completely so that the fiscal responsibilities and the statistical responsibilities of the Division are met. The Director, in conjunction with the Mayor and Director of Financial Services, shall be responsible for short- and long-term budget planning, short- and long-term property tax rate planning, and shall have an integral role in the development of the City's fiscal policy. The Administrative Services Director's duties shall include the maintenance of the City's self-insurance programs for unemployment, health/dental benefits and life insurance programs. The Director shall also perform such other duties as assigned by the Mayor.
[Amended 12-14-2021 by Ord. No. O-21-077]
C.Â
The Director, in conjunction with the Mayor and Director of Financial
Services, shall be responsible for liaising with autonomous/semiautonomous
departments in the areas of short- and long-term budget planning.
The Director shall have responsibility for the satisfactory performance
of the functions of the Administrative Services Division, i.e., purchasing,
human resources, payroll, benefits, insurance and risk management,
assessing, geographic information systems, and information technology.
The Director shall be responsible for the maintenance and repair of
all City buildings, including the hiring of necessary personnel. This
shall not include buildings under the control of the Board of Education,
the Board of Public Works, the Board of Police Commissioners, and
the Board of Fire Commissioners. The Director shall participate in
making recommendations for and coordinating necessary capital improvements
to all City buildings with the Capital Improvements Committee and
the Board of Aldermen.
[Amended 12-14-2021 by Ord. No. O-21-077]
[Amended 12-14-2021 by Ord. No. O-21-077]
The Administrative Services Division shall be comprised of the
following departments:
A.Â
Purchasing Department. The Mayor, in consultation with the Director of Administrative Services, shall appoint a Purchasing Manager. The Purchasing Manager shall be responsible for the satisfactory completion of the functions of the Purchasing Department as specified in Article XVII (Purchasing Manager) of this chapter.
(1)Â
City Messenger. The Purchasing Manager shall also be responsible
for the City Messenger, who shall perform the following duties: deliver
and execute messages, summonses and notices from the Mayor and the
Board of Aldermen; and other duties as prescribed by the Purchasing
Manager, the Director of Administrative Services, or the Mayor.
B.Â
Human Resources Department. The Mayor, in consultation with the Director of Administrative Services, shall appoint a Human Resources Manager. The Human Resources Manager shall have the responsibility and duties described in Chapter 50, Personnel. The Human Resources Manager shall perform such other related duties as requested by the Mayor or the Director of Administrative Services.
C.Â
Benefits Department. The Mayor, in consultation with the Director
of Administrative Services, shall appoint a Benefits Manager. The
Benefits Manager shall administer the benefit programs for the City
of Nashua and Nashua School District. The department head shall perform
such other related duties as requested by the Mayor or the Director
of Administrative Services.
D.Â
Payroll Department. The Mayor, in consultation with the Director
of Administrative Services, shall appoint a Payroll Manager. The Payroll
Manager shall have the responsibility for all aspects of payroll management,
including compliance with local, state and federal regulations. The
department head shall perform such other related duties as requested
by the Mayor or the Director of Administrative Services.
E.Â
Insurance and Risk Management Department. The Mayor, in consultation
with the Director of Administrative Services, shall appoint an Insurance
and Risk Manager who shall be responsible for the daily operations
of the City's commercial and self-insurance programs to include
workers' compensation, long-term disability, and vehicle accident;
management of the safety and loss prevention programs; and property
and personal liability insurance programs. The department head shall
perform such other related duties as requested by the Mayor or the
Director of Administrative Services.
(1)Â
Custodial services. The Insurance and Risk Manager shall also be
responsible for the custodial staff, whose duties include the repair,
heating, maintenance and upkeep of the City Hall, its grounds, and
the comfort stations located thereon.
F.Â
Assessing department. The Mayor, in consultation with the Director
of Administrative Services, shall appoint a Chief Assessor. The Chief
Assessor shall be responsible for the assessing duties as delegated
by the Board of Assessors (see City Charter, § 42 and §§ 69
through 71), which duties shall be performed by the First Assistant
Assessor who shall perform such other related duties as requested
by the Mayor or the Director of Administrative Services.
G.Â
Geographic information systems. The Director of Administrative Services
shall be responsible for the City's geographic information systems.
H.Â
Information Technology Department. The Mayor, in consultation with
the Director of Administrative Services, shall appoint an Information
Technology Chief Information Officer, who shall assist the Director
of Administrative Services with the overall responsibility for the
satisfactory performance of providing information technology to the
City and other functions and duties assigned to this Department. The
Information Technology Department shall assess the City's data
processing needs and shall develop and implement the data processing
capabilities required.