The provisions of this article governing purchasing procedures
to be used by the City of Rochester are incorporated with the Administrative
Code in accordance with the requirements of Section 27 of the Rochester
City Charter.
Purchase orders authorized by the proper authority shall be
used in all instances.
[Amended 9-4-2007; 10-15-2013; 10-1-2019]
A.
All purchases
shall have electronic approval, and said sums for each category below
shall not be exceeded for any one item, or combination of items, to
be purchased from any single vendor. Approval levels are noted for
each category.
B.
All purchases up to five thousand dollars ($5,000.) shall have the
electronic approval of the Department Head and Purchasing Department.
C.
All purchases five thousand one dollars ($5,001.) up to fifteen thousand
one dollars ($15,000.) shall have a minimum of three quotations for
the same product or service. The three quotations must be written
vendor responses; no verbal quotations are allowed. The quotation,
or notes, must be attached to the requisition request. Approval is
required by Department Head, Purchasing Department, Finance Director,
or Deputy Finance Director before conversion to purchase order.
D.
All purchases fifteen thousand one dollars ($15,001.) or greater
require a competitive sealed bid process. Utilization of approved
vendor lists, or other approved bid lists, may be substituted for
the sealed bid process with approval of the City Manager, or designee.
Approval is required by the Department Head, Purchasing Department,
Finance Director or Deputy Finance Director, and City Manager. Bid
results/quotation notes must be attached to requisition request.
E.
Exceptions
to the above may be allowed for the following, provided it is determined
to be in the best overall interest of the City; approval is required
by the City Manager, or designee:
[Amended 2-1-2005]
A.
In accordance with the provisions of RSA 80:42 and/or 80:80, the
City Manager is hereby indefinitely, and until such time as this section
is repealed, authorized to transfer tax liens upon real property acquired
by the City at a Tax Collector's sale for nonpayment of taxes thereon
and/or to convey property acquired by the City by tax deed for nonpayment
of taxes; provided, however, that a public auction and/or advertised
sealed bid sale is held, and the results of said public auction and/or
sealed bid sale are confirmed by a majority vote of the City Council.
In conducting such public auction and/or sealed bid sale, the City
Manager may establish a minimum amount for which the property is to
be sold and the terms and conditions of sale.
B.
The City Manager, by ordinance, may be authorized to dispose of tax
liens or tax-deeded property in a manner otherwise than provided in
this section, as justice may require.
C.
Upon the affirmative two-thirds vote of the Rochester City Council,
the City Manager may be authorized to transfer tax liens upon real
property acquired by the City at a Tax Collector's sale for nonpayment
of taxes thereon and/or to convey property acquired by the City by
tax deed for nonpayment of taxes without conducting a public auction
and/or advertised sealed bid sale, subject to such terms and conditions
as the City Council shall establish.
D.
For purposes of this section, the authority to dispose of the property
"as justice may require" shall include the power of the City Manager
to transfer the tax lien(s) and/or convey the property to a former
owner, or to a third party for benefit of a former owner, upon such
reasonable terms as may be agreed to in writing, including the authority
of the City to retain a mortgage interest in the property, or to reimpose
its tax lien, contingent upon an agreed payment schedule, which need
not necessarily reflect any prior redemption amount. Any such agreement
shall be recorded in the Registry of Deeds. This subsection shall
not be construed to obligate the City to make any such conveyance
or agreement.
