A. 
All rental units and short-term rental units shall be registered annually with the Borough Clerk or other designated department of the Borough in accordance with procedures established by the Borough, on forms which shall be provided for that purpose. Such registration shall occur on an annual basis, as provided herein.
B. 
No person shall hereafter occupy any rental unit or short-term rental unit, nor shall the owner permit occupancy of any rental unit or short-term rental unit within the Borough which is not registered in accordance with this article.
C. 
In addition to the annual registration, each rental unit shall be registered with each change in occupancy. The registration term shall commence on January 1 and shall be valid for a calendar year, at which time it shall expire, and a new registration shall be required.
In addition to the registration requirements of N.J.S.A. 46:8-28, all rental units and short-term rental units shall be registered annually, as provided herein. Every owner shall file with the Borough Clerk or other designated department in the Borough, a registration form for each rental unit or short-term rental unit, which shall include the following information:
A. 
The name and address of the record owner or owners of the rental facility and the record owner or owners of the rental business, if not the same persons. In the case of a partnership, the name and addresses of all general partners shall be provided, together with the telephone numbers for each of such individuals, where such individual may be reached both during the day and evening hours.
B. 
If the record owner is a corporation or limited liability company, the name and address of the registered agent, together with a telephone number of the registered agent, and the name and address of the corporate officers of said corporation.
C. 
If the address of any record owner is not located in Collingswood or in Camden County, the name and address of a person who resides in Camden County and who is authorized to accept notices from a tenant and to issue receipts therefor and to accept service of process on behalf of the record owner.
D. 
The name and address of the managing agent of the premises, if any.
E. 
The name and address, including the dwelling unit number, apartment or room number, of the superintendent, janitor, custodian or other individual employed by the owner or managing agent to provide regular maintenance service, if any.
F. 
The name, address and telephone number of an individual representative of the owner or agent or the owner, if domiciled in Camden County, who may be reached or contacted at any time in the event of an emergency affecting the rental facility or any rental unit or short-term rental unit therein, and who has the authority to make emergency decisions concerning the building and any repair thereto or expenditure in connection therewith and shall, at all times, have access to a current list of tenants that shall be made available to emergency personnel as required in the event of an emergency.
G. 
The name and address of every mortgagee of the premises and each person or legal entity identified as the grantee on the deed for the property.
H. 
If fuel oil is used to heat the building and the landlord furnishes the heat in the building, the name and address of the fuel oil dealer servicing the building and the grade of fuel oil used.
I. 
As to each rental unit or short-term rental unit, a specification of the exact number of sleeping rooms and the dimensions of each contained in the rental unit or short-term rental unit. In order to satisfy this requirement, an owner shall include a floor plan of each level of the rental facility, as part of the application and attached to the registration form when filed with the Borough Clerk or other designated department.
J. 
The name, phone number of each tenant of each rental unit and whether they are a minor (under 18 years of age) or an adult. The short-term rental owner of any short-term rental unit shall be responsible for maintaining a record of each tenant for every tenancy of the short-term rental unit for a three year period from the termination of each tenancy. In addition, the short-term rental owner shall maintain a record of each tenant's permanent address.
K. 
The number and type of all pets.
L. 
The submitted registration form shall include proof of a property liability insurance policy providing coverage for each rental unit or short-term rental unit for which registration is sought. The property liability insurance policy shall be valid and in effect for the full term of the registration period.
M. 
Such other information as may be required by the Borough of Collingswood.
A. 
The Borough Clerk or designee shall index and file the registration forms. In doing so, the Borough Clerk or designee shall follow the mandates of N.J.S.A. 46:8-28.1, as amended and supplemented, so that the filing of the registration form will also satisfy the registration requirements of N.J.S.A. 46:8-28 to the extent that it applies to the property being registered, and will also satisfy the registration requirements of this article.
B. 
Upon a determination that the registration application meets the requirements of § 238-6, and completion of an inspection of the rental unit or short-term rental unit to the satisfaction of the Borough Fire Department and any other designated official, the Borough Clerk or other designated department shall provide a certificate or permit to the owner. Each rental certificate of occupancy or permit shall correspond only to the rental unit listed on the registration application even if more than one rental unit is contained in the rental facility.
C. 
The owner shall conspicuously post the rental certificate of occupancy or short-term rental unit certificate of occupancy at the rental unit or short-term rental unit.
Every person required to file a registration form pursuant to this article shall file an amended registration form within 20 days after any change in the information required to be included thereon.
A. 
Each rental unit or short-term rental unit shall be inspected at least once every twelve-month period.
B. 
The landlord of all buildings containing more than 29 rental units shall be responsible for scheduling annual inspections with the Borough officials to confirm compliance with the legal occupancy and building, property maintenance and fire code requirements of the Borough Code to safeguard the health, safety and welfare of all tenants. The landlord shall submit to the Borough a certification annually confirming that all rental units located in the building comply with the occupancy, building, property maintenance and New Jersey Uniform Fire Safety Act and of the Borough Code on a form prescribed by Borough officials. Nothing contained herein shall preclude the Borough of Collingswood from conducting inspections of any rental unit located within any building containing more than 29 rental units in accordance with the provisions of this chapter.
C. 
Such inspections shall be performed by such person, persons or agency duly authorized and appointed by the Borough of Collingswood.
D. 
Such inspection shall be for the purpose of determining zoning ordinance compliance and, to the extent applicable, to determine if the property complies with the Property Maintenance Code, Uniform Construction Code, BOCA Maintenance Code, Housing Code and/or Building Code and/or New Jersey Uniform Fire Safety Act.
E. 
In the event that the inspection(s) of a rental unit or short-term rental unit does not result in a satisfactory inspection, such property shall not thereafter be registered, and the owner of the property or his agent shall not lease or rent such property, nor shall any tenant occupy the property, until the necessary corrections have been made, so as to bring the property and rental unit or short-term rental unit into compliance with the applicable code, and the property is thereafter subsequently inspected and registered. In the event that the property is occupied when such conditions are discovered, all such corrections shall be made within 30 days, and, if not made within that time period, the owner shall be deemed in violation of this article, and every day that the violation continues shall constitute a separate and distinct violation, subject to the penalty provisions of this chapter. The owner, however, shall be permitted to apply for an extension of time to make repairs or corrections so as to comply with this article, for good cause shown.
A. 
The inspection officers are hereby authorized to make inspections to determine the condition of every rental facility, rental unit, and short-term rental unit, in order that they may promote the purposes of this article to safeguard the health, safety and welfare of the occupants of every rental facility, rental unit, and short-term rental unit. For the purposes of making such inspections, every owner(s) and tenant of every rental facility or rental unit, and short-term rental unit shall provide access to the Borough's inspecting officers who are hereby authorized to enter, examine and survey every rental facility, rental unit, and short-term rental unit at all reasonable times. In the event of an emergency or when a public health danger is presented, as determined by the inspecting officers or other Borough public safety officials, said consent shall not be required prior to the entry and inspection of any rental facility, rental unit, or short-term rental unit.
B. 
Every owner shall provide access to the Borough representatives to any part of such rental facility, rental unit, or short-term rental unit at all reasonable times for the purpose of making such repairs or alterations, as are necessary, to effect compliance with the provisions of this article.
C. 
Any owner or tenant of any rental facility, rental unit or short-term rental unit that unreasonably or unlawfully denies access to the Borough's inspecting officers for the purposes stated herein shall be subject to immediate termination of the registration permit.
A. 
At the time of the filing of the registration form the owner or agent of the owner must pay an inspection fee as follows:
(1) 
For one to seven nonowner-occupied units: $65 per rental unit or short-term rental unit.
(2) 
For eight to 14 nonowner-occupied units: $55 per rental unit.
(3) 
For 15-21 nonowner-occupied rental units: $50 per rental unit.
(4) 
For 22-29 nonowner-occupied rental units: $40 per rental unit.
(5) 
For more than 30 nonowner-occupied rental units or a certificate of occupancy inspection upon change of tenant or owner: $75.
B. 
In the event that a reinspection of a rental unit or short-term rental unit is deemed to be necessary pursuant to § 237-10, the owner or agent of the owner must pay a reinspection fee as follows:
(1) 
First reinspection: no charge.
(2) 
Second reinspection: $50 per unit.
(3) 
Third reinspection: $70 per unit.
(4) 
Fourth reinspection: $100 per unit.
C. 
An inspection fee in the amount of $75 shall be imposed upon each change of occupancy for each rental unit in rental facilities with 30 or more rental units.
D. 
If the owner of the property is a senior citizen who resides in a unit of the property and rents out the remaining unit and would otherwise qualify under the State of New Jersey property tax deduction under N.J.S.A. 54:4-8.41, there shall be no inspection or reinspection fee.
E. 
If any inspection or reinspection fee is not paid within 30 days of its due date, a late fee surcharge of $50 will be assessed.
No rental unit or short-term rental unit may be registered unless all municipal taxes, water and sewer charges and any other municipal assessments are paid on a current basis.