[1967 Code § 2-7.2]
There shall be a standing committee of the Borough Council for each of the six departments. Each standing committee shall be composed of the two members of the Borough Council appointed by the Mayor and Borough Council at the organization meeting of the Borough Council, to serve until the next organization meeting of the Borough Council. One member shall be designated as chairperson and one as vice-chairperson. Each member of Borough Council shall be designated as chairperson of one of the standing committees and as vice-chairperson of another. The Mayor and Borough Council may assign additional responsibilities as may be deemed appropriate to the standing committees, either at the organization meeting or the Borough Council meetings or at other times. The administration of the Borough departments by the Borough Council shall be conducted through its standing committees.
[1967 Code § 2-7.3]
The Mayor and Borough Council may appoint an administrative department head for any department in accordance with this chapter. The administrative head of the department, subject to this chapter and the approval or direction of the Mayor and Borough Council, shall:
a.
Prescribe the internal organization of the work of his/her department.
b.
Direct and supervise the subordinate officers and employees of the department and make, alter and enforce individual work assignments.
c.
Approve or disapprove payrolls, bills and claims chargeable to departmental appropriations.
d.
Maintain such records of work performance and unit costs thereof as may be approved or required by the Mayor and Borough Council.
e.
Provide such information and reports on the work of the department as may, from time to time, be required by the Mayor and Borough Council.
f.
Exercise such other or different powers of administrative supervision and direction as the Mayor and Borough Council may delegate to the department head.
[1967 Code § 2-8.1]
There shall be a Department of Finance and Audit of the Borough of Pitman which shall have jurisdiction over all business pertaining to finance.
[N.J.S.A. 40A:9-140.10]
There shall be a Chief Financial Officer appointed by the Governing Body. The term of office shall be four years, which shall run from January 1 in the year in which the Chief Financial Officer is appointed. The compensation for the Chief Financial Officer shall be separately set forth in a municipal salary ordinance.
[N.J.S.A. 40A:9-140.13]
No person shall be appointed or reappointed as a Chief Financial Officer unless he holds a Municipal Finance Officer Certificate issued pursuant to the provisions of N.J.S.A. 40A:9-140.1 et seq.
[1967 Code § 2-8.2]
Within the Department of Finance and Audit there shall be a Division of the Treasury, the head of which shall be the Borough Treasurer, who shall serve for a term of one year. Under the supervision and direction of the Borough Treasurer, the Division shall:
a.
Keep and maintain records of all financial transactions of the Borough in accordance with the standards and requirements of the Division of Local Government in the Department of the Treasury of the State of New Jersey.
b.
Have custody of all public monies of the Borough and make monthly reports to the Mayor and Borough Council of all receipts, expenditures, commitments and unexpended appropriations. All monies received from any source by or on behalf of the Borough or any department, board, office or agency thereof, except as otherwise provided by Borough ordinance, shall be paid to the Treasurer who shall, by the next ensuing bank day after their receipt, deposit them to the credit of the Borough in the authorized public depository of the Borough to the credit of the property account.
c.
Audit all receipts and disbursements of the Borough government and each of its departments, and pre-audit all bills, claims and demands against the Borough, including payrolls, and require each department head to certify that the materials, supplies or equipment have been received and accepted as specified and that the services have been duly rendered.
d.
Control all expenditures to assure that budget appropriations are not exceeded, and maintain such books and records as may be required for the proper exercise of such budgetary control.
e.
Install, operate and maintain a central payroll system and all social security, pension and insurance records for personnel of all departments.
[1967 Code § 2-8.3]
a.
Disbursements. Disbursements in payment in bills and demands shall be made by the Treasurer upon pre-audit and warrant of the chairman of the Department of Finance and Audits, approved by the Mayor and Borough Council; except that payments from the payroll account shall be made pursuant to Subsection b below. Every warrant shall be in the form of a warrant-check payable to the order of the person entitled to receive it, and shall specify the purpose for which it is drawn and the account or appropriation to which it is chargeable. Each warrant-check shall bear the signatures of the Mayor or Acting Mayor and the Treasurer or Acting Treasurer, and the Borough Clerk or Deputy Borough Clerk.
b.
Payroll Account. There shall be an account to be designated the Borough of Pitman Payroll Account and from time to time the Borough Treasurer, upon receipt of a warrant or an amount due such payroll account, shall deposit the same to the credit of the payroll account, charging the appropriate budgetary accounts therewith. Disbursement from the payroll account may be made by payroll checks signed by the Treasurer alone or, in his absence, the Borough Clerk or Deputy Borough Clerk, upon pre-audit and warrant of the chairman of the Department of Finance and Audits, and approval by the Mayor and Borough Council of the entire payroll. In case of error or adjustment in the payroll the Treasurer shall, and it shall be his duty to, make proper correction and appropriate record of such correction.
c.
Travel Expenses. Itemized claims supported by receipts, where available, should be prescribed in order to obtain reimbursement for expenses incurred by local officials where authorized to travel by the Borough. Travel expenses will be reimbursed only in accordance with the travel regulations of the Borough of Pitman.
[1967 Code § 2-8.4]
Within the Department of Finance and Audit there shall be a Division of Tax Collection. The head of the Division shall be the Borough Tax Collector.
[1967 Code § 2-8.5]
Within the Department of Finance and Audit there shall be a Division of Tax Assessments.
[N.J.S.A. 40A:9-148]
The Borough shall appoint a Municipal Tax Assessor pursuant to N.J.S.A. 40A:9-146 et seq. for a term of four years. Vacancies in the office of the Tax Assessor shall be filled by appointment for the unexpired term.
[N.J.S.A. 40A:9-148.1]
The Municipal Tax Assessor shall hold a Tax Assessor Certificate as provided for in N.J.S.A. 54:1-35.25 et seq. The Tax Assessor shall have the duty of assessing property for the purpose of general taxation as provided by law.
[N.J.S.A. 40A:9-141; N.J.S.A. 40A:9-142]
The Governing Body shall appoint a Municipal Tax Collector. The office of Municipal Tax Collector and Municipal Treasurer, or Municipal Clerk may be held by the same person. The Municipal Tax Collector shall be appointed to a term of four years. Vacancies other than due to expiration of term shall be filled by appointment for the unexpired term.
[N.J.S.A. 140A:9-145.7]
No person shall be appointed or reappointed as Municipal Tax Collector in any municipality unless he shall hold a Tax Collector Certificate issued pursuant to N.J.S.A. 40A:9-141, N.J.S.A. 40A:9-145.2 and N.J.S.A. 40A:9-145.3.
[1967 Code § 2-8.6]
a.
The Borough of Pitman, having been duly designated as a qualified municipality, is hereby designated as an area in which residential building may be eligible for tax exemption, pursuant to the applicable law. The area shall not be less than the entire Borough so long as the individual property qualifies.
b.
Housing units at least 20 years of age shall be eligible for tax exemption, pursuant to the applicable law and in accordance with the regulations prepared pursuant thereto and of this subsection, and shall have an exemption from real property taxation of the first $4,000 of otherwise taxable improvements for a period of five years following completion of such improvements. No exemption of improvements from taxation shall be allowed except pursuant to the Department of Community Affairs, or the Division of Taxation of the State of New Jersey.
c.
The Tax Assessor shall implement the applicable law herein and shall accept and receive applications for exemption of improvements from taxation, and shall record such applications and retain them as a permanent part of the municipal tax records.
d.
The Tax Collector shall, within one year of the adoption of this provision, supply to each residential taxpayer a notice concerning the tax exemption program, which shall be in the form and a manner approved by the Department of Community Affairs.
[Added 3-23-2026 by Ord. No. 4-2026]
a.
Disabled Veteran Exemption Established. Pursuant to N.J.S.A. 54:4-3.30 et seq., all qualified totally disabled veterans and eligible surviving spouses/civil union or domestic partners of totally disabled veterans or serviceperson owning a taxable residential dwelling in the Borough of Pitman shall be eligible for a full 100% property tax exemption of their property tax bill following the completion of the necessary application materials to be filed with the County Tax Assessor. Upon approval of such application by the County Tax Assessor, the exemption will commence as of the date the exemption application is received and deemed complete by the County Tax Assessor.
b.
Refunds for Disabled Veteran Exemption. Pursuant to N.J.S.A. 54:4-3.32, once an application for exemption is approved by the County Tax Assessor, the Borough shall provide refunds of any property taxes paid since the day on which the application was received and deemed complete by the County Tax Assessor.
[1967 Code § 2-9.1; New]
There shall be a Department of Public Works within which there shall be a Division of Highways and a Division of Water and Sewer.
[New]
The Governing Body shall appoint a Public Works Director/Manager. The term of office shall be three years.
[New]
The Public Works Director/Manager shall serve as the head of the Department of Public Works.
[New]
The salary of the Public Works Director/Manager shall be established in the annual salary ordinance.
[N.J.S.A. 40A:9-154.6g]
The Governing Body shall appoint a Principal Public Works Manager. The Principal Public Works Manager shall hold a public works manager certificate issued pursuant to N.J.S.A. 40A:9-154.6c, which certificate has not been revoked or suspended in accordance with N.J.S.A. 40A:9-154.6f.
[N.J.S.A. 40A:9-154.6a]
The position of Principal Works Manager shall not be held by an elected member of the Governing Body.
[N.J.S.A. 40A:9-154.6a]
The Principal Public Works Manager shall mean a certified public works manager who performs administrative and supervisory duties relating to installation, maintenance and repair of public works facilities, or assists in planning, organizing and directing all programs relating to a public works activity, or a combination thereof. The Principal Public Works Manager shall advise Borough elected officials and employees in proper compliance and administration of the various laws, regulations, technical practices, operations and management techniques with regard to public works activities conducted by the Borough.
[N.J.S.A. 40A:9-154.6a]
The designation Principal Public Works Manager shall not be considered a separate position or title within the Borough but shall signify the performance of duties by the person selected to advise the Borough elected officials and employees.
[1967 Code § 2-9.2]
Under the supervision and direction of the Supervisor of Highways, the Division of Highways shall:
a.
Maintain and repair all Borough streets, bridges, culverts and drains.
b.
Construct and reconstruct streets, roads, bridges, culverts and drains; treat road surfaces and resurface streets and roads according to such standards and schedules as directed or approved by the Borough Engineer.
c.
Maintain all Borough streets in a clean and safe condition, free of obstructions and hazards, and remove snow and ice therefrom as required.
d.
Install, repair and maintain street traffic signs, lines and markers.
[1967 Code § 2-9.3]
Within the Department of Public Works there shall be a Division of Water and Sewer, the head of which shall be the Superintendent of Water and Sewer. The Division shall:
a.
Operate, maintain and repair the Borough water works and water supply treatment and distribution system.
b.
Have charge of the main stop valves and fire hydrants and other fixtures of the water system.
c.
Supervise the laying of all new mains, repair all pipes, fire hydrants and other fixtures, provided that no new work shall be constructed or undertaken without first being authorized by the Water Committee of the Borough Council.
d.
Operate and maintain the sewage disposal system of the Borough of Pitman.
[Ord. No. 2-2012]
There shall be a Department of Public Safety, Office of Emergency Management and Fire within which there shall be a Division of Police Department, Office of Emergency Management and Division of Fire Department.
[1967 Code § 2-10.1; Ord. No. 2-2012; Ord. No. 13-2014]
a.
There is hereby established and creates as an executive and enforcement function of the municipal government of the Borough of Pitman a Police Force, which shall constitute a department of the Borough of Pitman and shall be known as the Pitman Police Department. Pursuant to N.J.S.A. 40A:14-118 et seq., the Borough Council is hereby designated as the appropriate authority which shall be responsible for the maintenance, regulation and control of the Police Department and which shall be authorized to adopt and promulgate, by resolution, rules and regulations for the government of the Police Department and for the discipline of its members and which shall constitute the hearing tribunal under the above referenced statute.
b.
Pursuant to Ordinance No. 13-2014, the Police Department Rules and Regulations are hereby amended and revised in the form and manner attached hereto. (The Rules and Regulations may be found in the Borough Offices.)
[1967 Code § 2-10.1; Ord. No. 2-2012; amended 3-23-2020 by Ord. No. 4-2020]
The line of authority relating to the Police function in the Borough shall consist of an unbroken line extending from the Borough Council, through the Public Safety Director and Public Safety Committee, with such powers as shall be delegated to the Public Safety Director and Public Safety Committee by the ordinances of the Borough Council, or otherwise delegated by Borough Council, through the Chief of Police, through the Deputy Chief of Police, through a single subordinate at each level of command down to the level of execution and vice versa.
[Added 3-23-2020 by Ord. No. 4-2020]
The Chief of Police shall be the head of the Police Department and shall be directly responsible to the Borough Council, as the appropriate authority, for the efficiency and routine day to day operations thereof. The Chief of Police shall perform the duties prescribed by N.J. S. A. 40A: 14- 118 et seq., and otherwise by law, pursuant to the policies established by the Borough Council.
[Added 3-23-2020 by Ord. No. 4-2020]
The Deputy Chief of Police shall assist the Police Chief in management and discipline of the Department and shall perform all of the duties of Chief of Police in his or her absence. or when so designated by the Chief of Police.
[1967 Code § 2-10.1a; Ord. No. 08-20; Ord. No. 2-2012; Ord. No. 11-2016; amended 3-23-2020 by Ord. No. 4-2020]
The ranks and positions in the Police Department are no more than (1) Chief of Police, (1) Deputy Chief of Police, ( 1) Captain of Police, ( 2) Lieutenants, (3) Sergeants, (1) Detective, (3) Corporals, Patrol Officers, Special Law Enforcement Officers (SLEO II), and other employees as the Borough may from time to time appoint.
Council need not fill each of the aforesaid positions but may, in its discretion. If Council chooses to fill any vacancy in the aforesaid positions, Council may, in its sole discretion, appoint any individual, whether currently employed by the Pitman Police Department or not, that has satisfied all statutory requirements and has complied with the selection process and standards established by Council.
[1967 Code § 2-10.1b; Ord. No. 2-2012]
Each applicant shall comply with all of the laws of the State of New Jersey pertaining thereto. No person shall be given or accept a permanent appointment as a Police Officer in the Borough unless such person has first been given a probationary or temporary appointment to such office for a period of not longer than one year, and has successfully completed a Police training course at a school approved and authorized by the Police Training Commission in the Department of Law and Public Safety of the State of New Jersey, pursuant to the provisions of N.J.S.A. 52:178-66 et seq. Each probationary or temporary appointee as a Police Officer in the Borough shall be entitled to a leave of absence with pay during the period of the Police training course not exceeding six months in the case of sergeants and patrol officers, and one year in the case of the Chief.
[1967 Code § 2-10.1c; Ord. No. 2-2012]
All Special Police Officers shall be appointed by the Mayor with the advice and consent of Council after a recommendation is made by the Chief of Police. Nothing herein shall be construed to require reappointment upon the expiration of the term pursuant to N.J.S.A. 40A:14-146.14; all such appointments shall be for one year, and the appointees shall have the qualifications required by N.J.S.A. 52:17B-66 et seq.
[1967 Code § 2-10.4; Ord. No. 2-2012]
a.
Responsibility of Borough. Pursuant to N.J.S.A. 40A:155, the Borough of Pitman may be responsible for certain costs, fees and expenses relating to the defense of certain members of the Police Department who may be defendants in any action or legal proceeding arising out of or incidental to the performance of the Police Officer's duties.
b.
Qualification of Officer, Choice of Attorney. The Police Officer so charged who shall qualify under N.J.S.A. 40A:14-155, may retain the attorney of the Police Officer's choice to represent him/her.
[1967 Code § 2-10.5; Ord. No. 9-2006; Ord. No. 08-3; Ord. No. 2-2012; amended 3-23-2020 by Ord. No. 4-2020; 1-22-2024 by Ord. No. 3-2024]
a.
All members (Police Officers) including the Chief of Police, Deputy Chief of Police and Captain of Police are authorized and empowered to perform Police-related services for private persons or entities during off-duty hours. SLEO IIs are also empowered to perform Police-related services for private persons or entities during off-duty hours, however, they are only permitted to work these details within the jurisdiction of the Borough of Pitman subject to the following terms and conditions:
1.
Approval of the Outside Employment Application by the Chief of Police or their designee.
2.
Any person or entity requesting Police-related services during off-duty hours shall submit an application for such services on a form approved by the Chief of Police, to include the dates and hours of requested services, the nature and scope of the duties to be performed and such further information as the Pitman Police Department may determine and require. Additionally, all applicants for such services shall provide a Certificate of Insurance for Workers Compensation Insurance per the Statutory coverage and limits in compliance with the Workers' Compensation Law of the State of New Jersey and General Liability Insurance with the minimum combined single limit of liability per occurrence for bodily injury and property damage of $500,000 with a minimum annual aggregate of $1,000,000. The Borough of Pitman shall be the "Certificate Holder" and named as "Additional Insured."
3.
Rules and regulations governing the conduct and establishment of off-duty services shall be established by the Chief of Police and all rules and regulations governing the operation of the Pitman Police Department shall apply to members of the Department while working off-duty assignments.
4.
All payments for services rendered shall be placed in an off-duty Police account to be known and established as the Police Special Trust Account and all funds collected for services rendered shall be by and through such account.
5.
All members of the Police Department shall be paid their regular hourly rates for off-duty services performed on regularly scheduled pay dates and upon the submission of a time voucher approved by the Chief of Police, or his designee, and presented to the Borough Chief Financial Officer for payment from the aforesaid account. No disbursements shall be made to members of the Department for services rendered until full payment has been received on account of such services.
6.
The Chief of Police or his designee shall bill for all such services rendered by members of the Department and shall keep books and records as may be deemed appropriate by the Borough Council, Borough Chief Financial Officer, and/or the Borough Auditor.
7.
All assignments for outside services shall be on a voluntary basis unless an order of assignment is made by the Chief of Police or his designee, in accordance with the Rules and Regulations of the Pitman Police Department.
c.
A copy of this section shall be furnished to any outside persons or entities requesting Borough Police-related services.
d.
Rates. The rates for payment of Police off-duty assignments shall be as follows:
1.
$75 per hour for salary and wages, plus $30 per hour for administrative fees—for a total of $105 per hour.
2.
In cases where a Police vehicle is used for detail related purposes, there will be an additional administrative fee of $25 per hour—for a total of $130 per hour.
3.
Any person or entity requesting off-duty Police-related services shall pay and will be billed a minimum of two hours for each officer and Police vehicle requested.
4.
The rate is reduced to $50 per hour for the officer, and a $6 per hour administrative fee for services rendered to nonprofit groups, school district, chamber of commerce, etc. Evidence of non-profit or charitable organization tax exempt status may be required.
See Article V for establishment of the Emergency Management Council.
[1967 Code § 2-20.2; Ord. No. 16-2011]
It is the intent and purpose of this section to establish an Emergency Management Office that will ensure the complete and efficient utilization of all of the Borough's facilities to combat disaster resulting from major emergencies, natural, man-made or nuclear disasters or enemy attack.
[1967 Code § 2-20.3; Ord. No. 16-2011]
The Pitman Office of Emergency Management will be the coordinating agency for all activity in connection with emergency management. It will be the instrument through which the Mayor and Borough Council may exercise the authority and discharge the responsibilities vested in them by N.J.S.A. App. A:9-33 et seq.
[1967 Code § 2-20.4; Ord. No. 16-2011]
This section shall not relieve any Borough department of the responsibilities or authority given to it in the Administrative Regulations of the Borough or by local ordinance, nor will it adversely affect the work of any volunteer agency organized for relief in disaster emergencies.
[1967 Code § 2-20.5; Ord. No. 16-2011]
As used in this section:
Shall mean the coordinator of the Pitman Office of Emergency Management, appointed as prescribed in this section.
Shall mean an unusual incident resulting from natural or unnatural causes which endangers the health, safety or resources of the residents of the Borough and which is or may become too large in scope or unusual in type to be handled in its entirety by regular Borough operating services.
Shall mean and include disaster and war emergency, as defined in this section.
Shall mean the employees, equipment and Borough facilities of all departments, boards, institutions and commissions; and, in addition, it shall include all volunteer personnel equipment and facilities contributed by or obtained from volunteer persons or agencies.
Shall mean any person duly registered, identified and appointed by the Coordinator of the Office of Emergency Management and assigned to participate in the emergency management activity.
Shall mean and include any disaster, or the imminence thereof, resulting from natural or unnatural causes, other than enemy attack, and limited to the extent that action by the Governor under the New Jersey Emergency Management Disaster Control Act is not required.
Shall mean and include plans, programs and other emergency procedures deemed essential to civil defense.
Shall mean anyone contributing a service, equipment or facilities to the emergency management organization without remuneration.
Shall mean and include any disaster occurring anywhere within the Borough as the result of enemy attack or the imminent danger thereof.
[1967 Code § 2-20.6; Ord. No. 16-2011]
The Office of Emergency Management shall consist of the following:
a.
An Office of Emergency Management will be designated by the Mayor and Borough Council. They shall appoint an executive head of the office, who shall be known as the Coordinator of the Office of Emergency Management, and such assistants and other employees as are deemed necessary for the proper functioning of the organization. On some occasions, the Coordinator may be referred to as the Director, Office of Emergency Management.
b.
The employees, equipment and facilities of all Borough departments, boards, institutions, authorities and commissions, who shall participate in emergency management activity when requested.
c.
Volunteer persons and agencies offering service to and accepted by the Borough.
[1967 Code § 2-20.8a; N.J.S.A. App. A:9-40.1; Ord. No. 16-2011]
a.
Appointment; Qualifications. The Mayor shall appoint an Emergency Management Coordinator shall be a person well versed and trained in planning operations involving the activities of many different agencies which will operate to protect the public health, safety and welfare in the event of danger from emergencies as defined in this section. The Emergency Management Coordinator shall serve for a term of three years subject to fulfilling the requirements of N.J.S.A. App. A:9-40.1. As a condition of the appointment and the right to continue for the full term of appointment, the Emergency Management Coordinator shall fulfill the Home Study Courses and basic Emergency Management workshop pursuant to N.J.S.A. App. A:9-40.1.
[1967 Code § 2-20.8c., N.J.S.A. App. A:9-40.3; Ord. No. 16-2011]
The Coordinator shall designate and appoint, with the approval of the Mayor, a deputy coordinator to assume the emergency duties of the Coordinator in the event of his/her absence or inability to act, the intent being that there will always and at all times be a coordinator in charge of emergency management operations.
[1967 Code §§ 2-20.8b; 2-20.9; Ord. No. 16-2011]
a.
Responsibilities. The Emergency Management Coordinator of the Office of Emergency Management shall be responsible to the Mayor and Borough Council in regard to all phases of the emergency management activity. Under the supervision of the Mayor and Borough Council, the Emergency Management Coordinator shall be responsible for the planning, activation, coordination and operation of the emergency management activity in the Borough. Under the supervision of the Mayor and Borough Council, the Emergency Management Coordinator shall maintain liaison with the County, State and Federal authorities and the authorities of other nearby political subdivisions to ensure the most effective operation of the emergency management plan. The Coordinator's duties shall include, but not be limited to, the following:
1.
Personnel. Coordinating the recruitment of volunteer personnel and agencies to augment the personnel and facilities of the Borough for emergency management purposes. The Emergency Management Coordinator may require emergency services of any Borough officer or employee. If regular forces are determined to be inadequate, the Coordinator may require the services of such other personnel as (s)he can obtain that are available, including citizen volunteers. All duly authorized persons rendering emergency services shall be entitled to the privileges and immunities as are provided by State law, the ordinances for regular Borough employees and other registered and identified emergency management workers.
2.
Supplies. The Emergency Management Coordinator may, under critical emergency situations, obtain vital supplies, equipment and other properties found lacking and needed for protection of health, life and property of the people, and bind the Borough for the fair value thereof.
3.
Buildings. Negotiating and concluding agreements with owners or persons in control of buildings or other property for the use of such buildings or other property for emergency management purposes.
4.
Preparation of Basic Plan. The Emergency Management Coordinator shall cause to be prepared the basic plan herein referred to as the "Pitman Emergency Management Basic Plan."
5.
Development and Coordination of Contingency Plans. Development and coordination of plans for the immediate use of all the facilities, equipment, manpower and other resources of the Borough for the purpose of minimizing or preventing injury to persons and damage to property; and to protecting and restoring to usefulness the governmental services and public utilities necessary for the public health, safety and welfare.
6.
Dissemination of Information. Through public information programs, educating the civilian population as to actions necessary and required for the protection of their persons and property in case of emergency, as defined herein, either impending or present.
7.
Practice Alerts. Conducting public practice alerts to ensure the efficient operation of the emergency management forces and to familiarize residents with regulations, procedures and operations.
8.
Aid to Other Communities; Requesting Outside Aid. The Emergency Management Coordinator, with the approval of the Mayor and Borough Council, shall order emergency management forces to the aid of other communities when required only in accordance with the statutes of the State. The Emergency Management Coordinator may request the State, county or any political subdivision of the State to send aid to the Borough in case of disaster when conditions in the Borough are beyond the control of the local emergency management organization and/or resources.
9.
Other Duties. Assuming such authority and conducting such activity as the Mayor and Borough Council may direct to promote and execute the emergency management plan.
10.
Chairperson of Emergency Management Council. The Emergency Management Coordinator shall be the chairperson of the Emergency Management Council.
b.
Exercise of Authority. The Emergency Management Coordinator may exercise the emergency power and authority necessary to fulfill his/her general powers and duties as defined in this section. The judgment of the Emergency Management Coordinator shall be the sole criteria necessary to invoke the emergency powers provided in this section, and in other appropriate authorities. Nothing in this section shall be construed as abridging or curtailing the powers or restrictions of the Mayor and Borough Council.
c.
Organization of Services. The Emergency Management Coordinator is hereby authorized and directed to create an organization for emergency management, utilizing to the fullest extent the existing agencies within this Borough. The Emergency Management Coordinator, as executive head of the Pitman Office of Emergency Management, shall be responsible for its organization, administration and operations.
[1967 Code § 2.20.10; Ord. No. 16-2011]
a.
During any period when disaster threatens, or when the Borough has been struck by disaster, within the definition of this section, the Mayor and Borough Council may promulgate such regulations as they deem necessary to protect life and property and preserve critical resources.
b.
The Emergency Management Coordinator shall assist in implementing such regulations, including:
1.
Regulations prohibiting or restricting the movement of vehicles in order to facilitate the work of emergency management forces or to facilitate the mass movement of persons from critical areas within or without the Borough.
2.
Regulations pertaining to the movement of persons from areas deemed to be hazardous or vulnerable to disaster.
3.
Such other regulations necessary to preserve public peace, health and safety.
c.
Regulations promulgated in accordance with the authority above shall be given widespread circulation by proclamations published and uttered by newspaper and radio. These regulations shall have the force of an ordinance when duly filed with the Borough Clerk and violations will be subject to the penalties provided in this section.
[1967 Code § 2.20.11; Ord. No. 16-2011]
a.
A comprehensive emergency management basic plan shall be maintained by the Emergency Management Coordinator. In the preparation of this plan, as it pertains to Borough organization, it is the intent that the services, equipment, facilities and personnel of all existing departments and agencies, including volunteer fire companies and first aid squads, such departments, agencies and companies hereinafter referred to as departments, shall be utilized to the fullest extent to protect the peace, health and safety of citizens. When approved, it shall be the duty of all municipal departments to perform the functions assigned by the plan and to maintain their portion of the plan in a current state of readiness at all times. The basic plan shall be considered supplementary to this section and shall have the effect of law whenever a disaster, as defined in this section, has been proclaimed. The plan shall be compatible with county and State plans.
b.
The Emergency Management Coordinator shall prescribe in the basic plan those positions within the disaster organization, in addition to Emergency Management Coordinator's own, for which lines of succession are necessary.
c.
Each department head and/or annex deputy assigned responsibility in the basic plan shall be responsible for carrying out all duties and functions assigned therein. Duties shall include the organization and training of assigned Borough employees and volunteers. Each department head and/or annex deputy shall formulate an operation plan of his/her service which, when approved, shall be an annex to and a part of the basic plan.
d.
When a required competency or skill for a disaster function is not available within the Borough government, the Emergency Management Coordinator is authorized to seek assistance from persons outside of government. The assignment of duties, when of a supervisory nature, shall also grant authority for the persons outside of government. The assignment of duties, when of a supervisory nature, shall also grant authority for the persons so assigned to carry out such duties prior to, during and after the occurrence of a disaster. Such services from persons outside of government may be accepted by the Borough on a volunteer basis. Such citizens shall be enrolled as emergency management volunteers in cooperation with the heads of the departments affected.
[1967 Code § 2.20.1.2; Ord. No. 16-2011; New]
a.
It shall be unlawful for any person to violate any of the provisions of this section or of the regulations or plans issued pursuant to the authority contained herein, or to willfully obstruct, hinder or delay any member of the emergency management organization, as hereinafter defined, in the enforcement of the provisions of this section or any regulation or plan issued thereunder.
[1967 Code § 2.20.13; Ord. No. 16-2011]
At all times when the orders, rules and regulations made and promulgated pursuant to this section shall be in effect, they shall supersede all existing ordinances, orders, rules and regulations insofar as the latter may be inconsistent therewith.
[1]
Prior history includes 1967 Code §§ 2-10A.1 — 2-10A.7.
[Ord. No. 4-2017]
[Ord. No. 4-2017]
Ownership of Apparatus and equipment:
a.
The Borough of Pitman shall retain ownership and control of fire apparatus and equipment entrusted to Pitman Fire Company No. 1, as well as fire apparatus and equipment as may be purchased or accepted by said municipality. Pitman Fire Company No. 1 shall receive an operating budget and annual appropriation to be determined by the Borough Council.
b.
Highland Chemical Engine Company shall own and maintain its apparatus, equipment, and station, and shall receive an annual appropriation to be determined by the Borough Council.
c.
The Borough of Pitman shall provide financial appropriations pursuant to the provisions of N.J.S.A. 40A:14-33, and subject to the limitations set forth in N.J.S.A. 40A:14-34. All funds provided to the two fire companies by the Borough shall be dedicated and accounted for to the Borough of Pitman on an annual basis, as required by N.J.S.A. 40A:14-34. All purchasing done with municipal funding shall be done in compliance with the purchasing procedures as set forth by N.J.S.A. 40A:11-1 et seq.
[Ord. No. 4-2017]
a.
Members. The Pitman Fire Department shall be governed by a Board of Fire Engineers consisting of the following persons and departments.
1.
The Mayor, ex officio member.
2.
Chief of the Pitman Fire Department.
3.
The Chief, 1st Assistant Chief, and 2nd Assistant Chief of Pitman Fire Company No. 1.
4.
The Chief, 1st Assistant Chief, and 2nd Assistant Chief of Highland Chemical Engine Company.
5.
The Fire Official, or his/her designee, an ex-officio member.
6.
The Chief Fire Investigator, or his/her designee, an ex-officio member.
7.
The Public Safety Director.
8.
The Borough of Pitman Emergency Management Coordinator, an ex officio member.
b.
Appointment and Term. Members of the Board of Fire Engineers shall be elected or appointed for the following terms:
1.
Chief of the Pitman Fire Department: The Chief of the Pitman Fire Department shall be elected for a two year term by qualified active members of the Pitman Fire Department and be presented to Mayor and Borough Council for approval and appointment.
2.
Company Chiefs of the Pitman Fire Department: The Chiefs and Assistant Chiefs of Pitman Fire Company No. 1 and Highland Chemical Engine Company and their terms of office shall be in accordance with the bylaws and regulations of their companies. Those elected will be presented to Mayor and Borough Council for approval and appointment.
3.
The Fire Official: The Fire Official of the Borough of Pitman is appointed to a four year term by Borough Council.
4.
Chief Fire Investigator: The Chief Fire Investigator shall be elected to a one year term by the members of the Board of Fire Engineers at their December meeting.
5.
The Public Safety Director is appointed to a one year term by Mayor and Council.
6.
The Emergency Management Coordinator is appointed to a four year term by the Mayor.
c.
Qualifications and Election of the Chief of the Pitman Fire Department.
1.
All potential candidates shall submit their resumes (NO EXCEPTIONS) listing all training and experience in firefighting, fire prevention, administration, and any additional information which may serve as qualifications for this position to the Board of Fire Engineers for review by investigation, oral interview, and/or written examination at the September monthly meeting of an election year.
2.
The candidate must be an active member in good standing with their company for at least five years prior to running for this office, and must comply with the qualifications as outlined in the most current revision of the Standard Operation Procedures (SOP's) as adopted by the Board of Fire Engineers at the time of their nomination to said office.
3.
Candidates for the office of Chief of the Pitman Fire Department, and their qualifications, shall be submitted to the "Qualifications Review Committee" consisting of one representative from each company, for approval by the Board by the October meeting of the Board of Fire Engineers. The presiding Chief of the Department shall in no way take part in determining the qualifications of other candidates.
4.
If the presiding Chief is to be a candidate for another term of office, then he/she shall be considered to be qualified unless challenged by no less than three members of the Board of Fire Engineers, or by Mayor and Borough Council.
5.
A list of all qualified voting members of each company, as defined below, shall be furnished to the Board of Fire Engineers at its October meeting in an election year.
(a)
An active firefighting member of the Pitman Fire Department who has maintained a minimum of 40% attendance of combined fires and drills from January 1 through September 30 in an election year.
(b)
For members accepted to their company during an election year, said member shall have no less than six months service prior to September 30, and said member shall have maintained no less than 40% attendance of combined fires and drills from his/her membership date through September 30 in an election year.
(c)
Any member of the Pitman Fire Department shall have a New Jersey Firefighter One Certification to be eligible to vote.
(d)
Any member of the Pitman Fire Department who is serving a company suspension during a Borough Chief election, and has the performance requirements for voting, shall be considered a qualified voter.
6.
Nominations for the Chief of the Pitman Fire Department shall be made during the November meeting of the Board of Fire Engineers of the Pitman Fire Department by a member of that body.
7.
Voting shall be by ballot one week following the regular November meeting of the Board of Fire Engineers of the Pitman Fire Department between the hours of 7:00 AM to 9:00 AM and 3:00 PM to 8:00 PM. The polling place will be announced at the regular November meeting of the Board of Engineers.
8.
Each fire company shall appoint three Election Board members, and a Judge of Elections shall be selected from and by said board. None of these Election Board members shall be a member of the Board of Fire Engineers.
9.
If the election for Borough Chief results in a tie vote, there will be no additional votes. The Judge of Elections shall flip a coin to determine the winner of the election.
10.
The results of the election for the office of Chief of the Pitman Fire Department shall be reported to the Board of Fire Engineers by the Judge of Elections and forwarded to the Municipal Clerk of the Borough of Pitman for appointment.
d.
Qualifications and Election of the Chief Fire Investigator.
1.
Any candidate for the position of Chief Fire Investigator or Deputy Fire Investigator must be a member of the Pitman Fire Department and must complete a minimum of one 80 hour approved Basic Fire Investigation course, and meet the requirements as outlined in the current revision of the Standard Operating Procedures as adopted by the Board of Fire Engineers at the time of their nomination to said position.
2.
Qualified candidates for Chief Fire Investigator shall be nominated annually at the November the board of Fire Engineers. The Board of Fire Engineers shall vote on said candidates at the December meeting of the Board of Fire Engineers and submit their choice to the Municipal Clerk of the Borough of Pitman for appointment.
[Ord. No. 4-2017]
The duties of the members of the Board of Fire Engineers shall be as follows:
a.
Chief of the Pitman Fire Department.
1.
Shall be responsible for coordination and direction of fire suppression in the Borough of Pitman, including personnel, apparatus, equipment, training, drills, and such other responsibilities as may be assigned by Borough Council, the Director of Public Safety, and/or the Board of Fire Engineers.
2.
Shall be responsible for coordination and direction of response plans for aid provided to and from the Pitman Fire Department with the cooperation of the Board of Fire Engineers. Plans shall be reviewed at least on a biannual basis.
3.
Shall be required to maintain all records as deemed necessary by Borough Council and/or the Director of Public Safety, and to issue such reports as required.
4.
Shall preside over the meetings of the Board of Fire Engineers.
5.
Shall not concurrently hold any other line officer position within the Pitman Fire Department.
6.
In the absence of the Chief, the next in command of the Pitman Fire Department shall assume and be responsible for the previously described duties. The company chiefs of the Pitman Fire Department shall be 2nd and 3rd in command of the Pitman Fire Department, alternating their position annually, with Pitman Fire Company No. 1 being 2nd in odd calendar years, and Highland Chemical Engine Company being 2nd in even calendar years.
b.
Company Chiefs and Assistant Chiefs of the Pitman Fire Department.
1.
Company Chiefs shall command their companies as required by their respective organizational bylaws.
2.
Company Chiefs shall be responsible to maintain all records and submit reports as required by the Board of Fire Engineers.
3.
The Chief of Pitman Fire Company No. 1 shall be responsible for maintenance of Borough fire equipment, apparatus, building, and the Fire Police Unit.
c.
The Fire Official.
1.
Shall be responsible for the enforcement of the Uniform Fire Code and the Municipal Safety Code.
2.
Shall report to Board of Fire Engineers as needed, providing information which may be in the best interest of the department.
3.
Shall be responsible for the timely completion and submittal of reports to the National Fire Incident Reporting System (NFIRS).
d.
The Chief Fire Investigator.
1.
Shall investigate all fire occurring in the Borough of Pitman. Reports shall be submitted to the Board of Fire Engineers on all such fires indicating the cause and any additional information which may be in the best interest of the Pitman Fire Department.
2.
Shall coordinate investigations of all fires of suspicious origin with the Chief of the Pitman Police Department, the Bureau of Fire Safety, and such other authorities as deemed necessary.
3.
Shall be responsible to the Board of Fire Engineers.
e.
The Public Safety Director serves as Pitman Borough Council liaison to the Board of Fire Engineers.
f.
The Emergency Management Coordinator serves as liaison from his/her office to the Board of Fire Engineers.
[Ord. No. 4-2017]
There shall be established for the Borough of Pitman a Bureau of Fire Safety which shall be governed according to Chapter 11 of the Borough of Pitman Code of Ordinances.
[Ord. No. 4-2017]
a.
The Chief of the Pitman Fire Department shall be in charge of the Board of Fire Engineers and shall conduct its meetings.
b.
The Board of Fire Engineers of the Pitman Fire Department shall meet no less than once per month, on a day and time specified.
c.
A quorum of four voting members with representation from each company is required. The Borough Chief, or next in command, shall chair the meeting.
d.
Special Meetings may be called by the Chief of the Department, or with the approval of three members of the Board of Fire Engineers. Written notice of a Special Meeting shall be furnished to members of the Board of Fire Engineers at least three days prior to the meeting, and to include the purpose of said meeting.
e.
Meeting Agenda.
1.
The Board shall meet on the third Tuesday of each month.
2.
The meetings shall be called to order at 6:30 PM.
[Ord. No. 4-2017]
a.
Any person seeking to become a member of the Pitman Fire Department shall make an application to the company of their choice.
b.
Applicants should be in good physical condition to perform the duties of a firefighter in accordance with a physical test record conducted and signed by a Borough appointed physician.
c.
Active firefighting members of the Pitman Fire Department shall be a New Jersey State Certified Firefighter, or will be enrolled in a New Jersey State approved Firefighter Level 1 Training Program, within one year of being elected into the membership of their respective company.
d.
No member of the Pitman Fire Department shall maintain volunteer membership in any other fire department or company within the confines of Gloucester County.
e.
No member of the Pitman Fire Department shall be appointed as a line officer who does not reside in the Borough of Pitman.
f.
Any member desirous of changing membership from one company in the Pitman Fire Department to another company in the Pitman Fire Department shall:
[Ord. No. 4-2017]
a.
The Fire Police Unit shall operate within the command structure of Pitman Fire Company No. 1.
b.
Candidates for the Fire Police Unit must be a member in good standing of Pitman Fire Company No. 1 or Highland Chemical Engine Company, and must complete a course of instruction in accordance with N.J.A.C. 5:73-7 prior to appointment by Borough Council, who shall approve and appoint candidates to five year terms.
c.
Fire Police members who do not possess a New Jersey Firefighter I certificate shall be exempt from 2-46.9c and considered non-firefighting personnel.
[Ord. No. 4-2017]
a.
SOPs / SOGs shall be adopted for the efficient operation of the Pitman Fire Department by the Board of Fire Engineers as deemed necessary. Upon adoption, said SOPs / SOGs will be forwarded to the Municipal Clerk.
b.
Every effort must be made to allow for the normal independent administrative functions of the individual companies. The Chief of the Department will be charged with the responsibility of protecting their respective interests.
[Ord. No. 4-2017]
a.
The Chief of the Pitman Fire Department may suspend any member under his jurisdiction found to have violated any rules or regulations, SOPs/SOGs, or any section or provision of the Borough Ordinance Chapter 2-46 governing the Pitman Fire Department pending a hearing, if one is demanded, before the Board of Fire Engineers.
b.
Disciplinary action and suspension will be followed up with a written explanation of the offense(s). Copies of the document will be placed in the member's personnel file at their station via their company chief.
c.
Any member wishing to appeal disciplinary action taken by the Chief of the Pitman Fire Department shall make such appeal in writing, and must be received by the members of the Board of Fire Engineers within five calendar days of the action taken. The appeal must be accompanied by a request of at least five active members of the Pitman Fire Department for a hearing.
d.
The Board of Fire Engineers of the Pitman Fire Department shall have no jurisdiction over action(s) taken by individual company officers concerning their own members.
e.
All decisions of the Board of Fire Engineers concurred by a simple majority vote shall be final.
f.
All amendments or additions to Chapter 2-46 of the Division of Fire Department of the Code of the Borough of Pitman shall be read at two consecutive meetings of the Board of Fire Engineers. Following the initial introduction by Borough Council, the amendments or additions shall be returned to the Board of Fire Engineers for final review prior to adoption by Mayor and Borough Council.
[1967 Code § 2-11; Ord. No. 15-2011]
The Department of Public Property shall operate, maintain and repair Borough-owned buildings and property, except the Borough water plant and group properties, and provide custodial and janitorial services therefor, including office quarters and all other real estate.
[Ord. No. 38-2011; Ord. No. 2-2014]
The Mayor shall appoint up to eight members and their alternates to the Public Safety Committee. At least five persons shall be residents of the Borough of Pitman. Members shall include the Borough Police Chief, the Coordinator of the Office of Emergency Management, the Council Liaison to Public Safety, the Director of Public Works, the Borough Administrator, and the Chief of the Pitman Fire Department. Up to two members of the public may be appointed, provided they are residents of the Borough of Pitman.
[Ord. No. 3-2014]
Committee members appointed shall hold office for the following terms:
a.
All members shall be appointed annually at the Reorganization Meeting of the Mayor and Council for a term of one year and until their successors are duly appointed and qualified.
b.
Vacancies shall be filled for the unexpired term only.
c.
All appointments shall remain in full force and effect until each successor shall have been duly appointed and qualified.