[1967 Code § 2-18.1; Ord. No. 21-2011]
There shall be a Board of Health in the Borough which shall consist of six members who shall be appointed by the Mayor with the advice and consent of the Borough Council. Members shall be appointed for terms of four years. Appointments to fill vacancies shall be made in the same manner as original appointments and shall be for the unexpired term only.
[1967 Code § 2-18.2; Ord. No. 21-2011]
The Board of Health shall have the power and authority to adopt ordinances relating to the protection of the health of Borough residents, shall employ necessary personnel and fix their salaries and shall have under its jurisdiction the Bureau of Vital Statistics of the Borough, the Health Officer and such other employees as are necessary to carry out its duties. The Board of Health shall have all of the jurisdiction conferred upon Boards of Health by N.J.S.A. 26:3-1 et seq.
[1967 Code § 2-25.1; Ord. No. 21-2011]
There is hereby created an Environmental Commission for the protection, development or use of the natural resources located within the territorial limits of the Borough of Pitman pursuant to the provisions of N.J.S.A. 40:56A-1 et seq.
[1967 Code § 2-25.2; Ord. No. 21-2011]
a. 
Appointment. The Mayor shall appoint seven members to the Environmental Commission. All persons so appointed shall be residents of the Borough. At least one member of the Environmental Commission shall be a member of the Planning Board. The Mayor shall appoint one member as chairman of the Environmental Commission.
b. 
Terms. All appointments shall be for a term of three years and vacancies shall be filled for the unexpired term only in the same manner as an original appointment. All appointments shall remain in full force and effect until each successor shall have been duly appointed and have qualified.
c. 
Compensation. The members shall receive no compensation for their services.
[1967 Code § 2-25.3; Ord. No. 21-2011]
The Environmental Commission shall have the following powers, notwithstanding the provisions of N.J.S.A. 40:56A-1 et seq.
a. 
Promote the conservation and development of the natural resources and environment of the Borough of Pitman.
b. 
Inform the public about local environmental problems.
c. 
Conduct research into the use and development of lands in the Borough of Pitman, and coordinate the activities of unofficial bodies organized for similar purposes.
d. 
Recommend to the Mayor and Borough Council and to the Planning Board plans and programs for inclusion in the Pitman Municipal Master Plan for the use and further development of the Borough.
e. 
Recommend to such other boards and agencies of the Borough as may be requested by such individual boards and agencies.
f. 
Study and make recommendations as to those areas relating to the preservation, management and control of water resources, air pollution control, solid and liquid waste management, noise control, soil and landscape protection, environmental appearance and for the protection of flora and fauna throughout the Borough.
g. 
Advertise, prepare, print and distribute books, maps, charts, plans and pamphlets which, in the judgment of the Environmental Commission, it deems necessary to carry out the purposes expressed in this section.
h. 
Manage donated or purchased lands, under the advice and consent of the Borough Council, for conservation and environmental purposes and conduct environmental education programs.
i. 
Act as a coordinating agency for the Borough on conservation and environmental matters and as liaison between the Borough, the region, county, State, Federal and other agencies which may be administering to such needs, including, but not limited to, with the advice and consent of the Borough Council, the application for grants, aids, loans and other developmental environmental aids which may be available from time to time through Federal, State and other agencies.
j. 
Act in an advisory capacity whenever requested by the Mayor and Borough Council to deal with specific problems within the purview of the Environmental Commission.
k. 
Provide for the accumulation of records as to areas of concern of both publicly and privately held properties in order to obtain information on the future use and development of such areas and for the maintenance of standards to be applied by the Borough whenever dealing with environmental matters.
[1967 Code § 2-25.4; Ord. No. 21-2011]
The Environmental Commission, subject to the approval of the Mayor and Borough Council, may acquire property, both real and personal, in the name of the Borough, by gift, purchase, grant, bequest, devise or lease for any of the purposes expressed herein and shall administer the same, with the advice and consent of the Borough Council, for such purposes, subject to the terms of the conveyance and/or gift.
[1967 Code § 2-25.5; Ord. No. 21-2011]
The Environmental Commission shall keep records of its meetings and activities and from time to time submit a report to the Mayor and Borough Council, but not less frequently than semiannually, and, in addition thereto, shall make a full and complete annual report on or before the first day of January of each year and shall submit such report to the Mayor and Borough Council covering operations, receipts, disbursements and expenditure for the full year.
[1967 Code § 2-25.6; Ord. No. 21-2011]
a. 
The Environmental Commission is authorized and directed to develop and adopt bylaws for its procedural operations.
b. 
The bylaws to be adopted by the Commission shall provide for associate members, who shall serve under the direction of the Environmental Commission.
[1967 Code § 2-25.7; Ord. No. 21-2011]
The Mayor and Borough Council may remove any of the Environmental Commission members only upon just cause, with written charges served upon the member, and after a due hearing thereon, at which time the member shall be entitled to be heard in person or by counsel.
[1967 Code § 2-25.8; Ord. No. 21-2011]
The Mayor and Borough Council may from time to time fix, determine and appropriate a sum sufficient for the care and maintenance of such property acquired for the uses and purposes herein stated, and for expenses of the Environmental Commission, which shall be raised by taxation in the same manner as other taxes and shall be provided for in the annual budget.
[1967 Code § 2-25.9; Ord. No. 21-2011]
The Environmental Commission shall also serve as the Borough Shade Tree Commission and shall have such authority and duties as set forth by statute and in Chapter 25, Trees.
[Ord. No. 09-9 § 2-29.1; Ord. No. 21-2011]
a. 
Consistent with N.J.S.A. 40:12-1 et seq., there is hereby created a Parks and Recreation Commission consisting of seven members and two alternate members who will be appointed by the Mayor. One member shall be an active member of the Pitman Borough Council. Members of said Board shall be residents of the Borough of Pitman. No Commissioner shall receive any compensation for his/her service, except for the Secretary of the Board who shall be paid according to the Borough of Pitman Salary Ordinance. The officers of the Commission shall be as follows: Director, Vice Director and Secretary.
b. 
Alternate members shall be designated at the time of appointment as "Alternate No. 1" and "Alternate No. 2." Alternate members may participate in discussions of the proceedings, but may not vote except in the absence or disqualification of a regular member. A vote shall not be delayed in order that a regular member may vote instead of an alternate member. In the event a choice must be made as to which alternate member is to vote, Alternate No. 1 shall vote.
[Ord. No. 09-9 § 29-2; Ord. No. 21-2011]
As used in this section:
BOROUGH
Shall mean the Borough of Pitman.
PARK
Shall mean an area of land, with or without water, developed and used for public recreational purposes, including community center, landscaped tracts; picnic grounds; playgrounds; athletic fields; recreation centers; camps; foot, bicycle and bridle paths; motor vehicle drives; wildlife sanctuaries; museums; zoological and botanical gardens; and facilities for boating, and fishing, as well as other recreation facilities for the use and benefit of the public. Such parks include Alcyon Park, Betty Park, Harmon Field, Brown Field and the Hollywood Dell.
RECREATION COMMISSION
Shall mean the Board of Recreation Commissioners hereby created.
[Ord. No. 09-9 § 2-29.3; Ord. No. 21-2011]
a. 
In accordance with N.J.S.A. 40:12-1 et seq., the Commissioners first appointed shall be appointed for terms of one, two, three, four and five years, respectively, in such manner that the term of at least one Commissioner, and not more than two Commissioners, shall expire in each year according to the number appointed. Thereafter, all appointments shall be for the term of five years. Alternate members shall serve two year terms, except that, upon the creation of this Commission, in order to create staggered terms, one member shall serve for a one-year term, and the other member shall serve a two year term. Members of the Board may be removed at any time, for sufficient cause, by the Mayor with the consent of the majority of the members of the Borough Council. In the event of a vacancy caused by the death, inability, resignation or removal of any member, the Mayor shall appoint another person to fill the unexpired term of such vacancy from a list of names submitted by the Board.
[Ord. No. 09-9 § 2-29.5; Ord. No. 21-2011]
The powers and duties of such Director shall be as follows:
a. 
To preside over all meetings of the Recreation Commission.
b. 
To appoint a Vice Director and recording secretary and an Acting Director in the event of the nonavailability of the Director or Vice Director.
c. 
To appoint such subcommittees as may be authorized by the Recreation Commission to carry out the objects and purposes of the Recreation Commission.
d. 
To certify to the Borough Chief Financial Officer all expenditures of the Recreation Commission.
[Ord. No. 09-9 § 2-29.6; Ord. No. 21-2011]
a. 
The Recreation Commission thus constituted shall have all the powers and duties provided by the laws of the State of New Jersey relating to boards of parks and recreation commissioners of municipalities (N.J.S.A. 40:12-1 et seq.)
b. 
The Recreation Commission shall have the power to conduct any form of recreation or cultural activity that will benefit the health, education and general welfare of the residents of this Borough, and shall regulate use of all parks within the jurisdiction of said Borough, and may plan, promote, manage, construct, develop within the Borough limits, parks, play and recreation facilities, and improve the same; exercise censorship over any statuary, monuments or works of art presented to the Borough.
c. 
The Recreation Commission may also solicit or receive any gifts, bequests of money or other real or personal property to be applied for improvement of parks, or other recreational facilities, or purchase of equipment for same.
d. 
Powers of the Recreation Commission include the authority to grant concessions and privileges upon such conditions and for such compensation as it shall prescribe. Any revenue received shall be used for park purposes, provided that no concession or privilege shall ever be granted for the sale of any intoxicating liquors, beer and/or wine in any public park, and that no concession or privilege shall be granted for a period of more than one year unless approved by ordinance.
e. 
The Recreation Commission shall have no power to acquire land or property, whether real, personal or mixed. Any property held hereunder shall be in the name of the Borough of Pitman.
[Ord. No. 09-9 § 2-29.7; Ord. No. 21-2011]
a. 
In order to provide the funds, in whole or in part, necessary to improve, maintain and police the playgrounds or recreation places under its control, or purchase equipment for same, the Recreation Commission may arrange and provide for the giving of outdoor exhibitions, concerts, games and contests and may use and employ such playgrounds or recreation places for the purposes of giving thereon outdoor exhibitions, concerts, games and contests.
b. 
The Recreation Commission may charge and collect reasonable fees from each person or group using playground or recreation space.
c. 
All money received by the Recreation Commission shall be paid over to the Pitman Borough Treasurer and be kept by him or her in a special fund, which shall be under the control of the Recreation Commission and used only for the purpose of defraying the expenses of improving, maintaining and policing the playgrounds and recreation places, and for other expenses of the Recreation Commission.
[Ord. No. 09-9 § 2-29.8; Ord. No. 21-2011]
Annually, the Recreation Commission shall submit a budget to the Borough Council on or before the second Monday in December for its approval.
[Ord. No. 09-9 § 2-29.9; Ord. No. 21-2011]
Regular meetings of the Recreation Commission shall be held the 1st Thursday of each month, or at the call of the Director or, in his absence or disability, at the call of the Vice Director. At all meetings a quorum shall consist of a majority of the members of the Recreation Commission.
[Ord. No. 0-08-2 § 3A; Ord. No. 21-2011; amended 1-27-2025 by Ord. No. 1-2025]
The Economic Development Committee shall consist of 15 members. One member shall be appointed by the Mayor of the Borough of Pitman, which appointment shall not require the advice and consent of Borough Council. The remaining 14 members shall be appointed by a majority of Borough Council, one of whom shall be a member of the Planning Board; one of whom shall be a member of the Greater Pitman Chamber of Commerce; one of whom member shall be a member of Borough Council and one of whom shall be a member of Sustainable Pitman. The members shall be residents of the Borough and/or Pitman business owners. At least seven members shall be residents of the Borough. The members shall serve without compensation. It is highly desirable that no more than two members be engaged in the same kind of occupation, business, trade or profession.
[Ord. No. 0-08-2 § 3B; Ord. No. 21-2011; amended 1-27-2025 by Ord. No. 1-2025]
Except as provided herein, members of the Committee shall serve three-year terms, except that, the Borough Council member, the Borough Planning Board member, the Chamber of Commerce member and the Sustainable Pitman member shall each serve one-year terms.
[Ord. No. 0-08-2 § 3C; Ord. No. 21-2011]
Any member desiring to resign from the Committee shall submit a resignation in writing to the Borough Clerk, who shall present it to the Borough Council for action.
[Ord. No. 0-08-2 § 3D; Ord. No. 21-2011]
Upon three consecutive, unexcused absences of a member or upon an affirmative vote of 2/3 of the Economic Development Committee following consideration and discussion of the issue taken in Executive Session, the Borough Council may, upon recommendation of the Economic Development Committee, remove such member and appoint a replacement member.
[Ord. No. 0-08-2 § 4; Ord. No. 21-2011]
The officers of the Economic Development Committee shall be as follows: Chairperson, Vice Chairperson and Secretary. The officers shall be elected by ballot of the Economic Development Committee members to serve for one year or until their successors are elected and qualified, and their term of office shall begin at the close of the regular January meeting.
[Ord. No. 0-08-2 § 5; Ord. No. 21-2011]
Regular meetings of the Economic Development Committee shall be held monthly. Special meetings may be called by the Chairperson or upon the written request of two or more members of the Economic Development Committee. Each Economic Development Committee member shall be notified of a meeting at least 24 hours in advance of the meeting and written notice of each meeting shall be posted at least 24 hours in advance.
[Ord. No. 0-08-2 § 1; Ord. No. 21-2011]
The Economic Development Committee shall have the following purposes:
a. 
To attract new business, commerce and industry to locate or relocate in the Borough, and
b. 
To encourage, growth, expansion and retention of existing businesses in the Borough.
c. 
Recommend ways to reform and improve regulatory processes relating to business in order to foster the spirit of cooperation, understanding and consensus between government and business.
d. 
Serve as a conduit for the business community and local government relating to economic development projects and issues.
[Ord. No. 0-08-2 § 2; Ord. No. 21-2011]
The Economic Development Committee shall have the following powers and shall perform the following duties:
a. 
Prepare an Economic Development Plan. The Economic Development Committee shall prepare an Economic Development Plan for the Borough which shall consist, at a minimum, of the following:
1. 
An evaluation of existing businesses and their retention and expansion needs.
2. 
An assessment of the types of businesses suitable to the area.
3. 
Contacts to be pursued in order to encourage relocation of new businesses or retention and expansion of current businesses.
b. 
Participate in State, County and Local Economic Development Planning. Members of the Economic Development Committee shall attend and participate in meetings and activities involving economic planning and development at the State, and county level, as well as, at the local level, with business groups and merchants. The Economic Development Committee shall be charged with the responsibility of bringing to the attention of Borough Council the economic development plans of such groups and, upon motion and at the direction of Borough Council, shall coordinate joint development efforts with such groups. The Economic Development Committee may recommend to Borough Council that funds designated for the economic development of the Borough be expended in support of such economic development efforts.
c. 
Advertise for or otherwise solicit businesses in order to attract interest in relocation to or expansion to the Borough.
d. 
Respond to inquiries concerning the relocation of a business or industry to the Borough or concerning expansion of local business.
The Economic Development Committee shall be charged with the duty of responding to any and all inquiries received by the Borough from a business or industry interested in relocating in Pitman or concerning the expansion of a local business. The Borough staff shall provide clerical assistance by the Economic Development Committee in preparing responses to such inquiries.
e. 
Assist Businesses and Commerce in Determining Required Infrastructure and Other Needs. The Economic Development Committee shall confer with a business or industry interested in relocating to or expanding operations in the Borough. Such assistance may include: showing general areas zoned by the Borough for commercial or industrial use; coordinating with appropriate utility and other infrastructure representatives and introducing Planning and Zoning staff.
f. 
Report to Borough Council at Least Once a Month on Economic Development Activities. The Economic Development Committee shall report to the Borough Council on economic development activities at least one per month. The report shall include a summary of the number of contracts with interested businesses and industries. If appropriate, the Economic Development Committee may request a study session with the Planning and/or Zoning Board or any other committee of the Borough concerning an economic development issue.
g. 
Submit an Annual Report to the Borough Council in December of Each Year. By December 15 of each year, the Economic Development Committee shall submit a detailed written report to the Borough Council, evaluating economic development in the Borough during the prior 11 months. The report may include recommendations to the Borough Council for economic development efforts in the upcoming year.
h. 
Limited Authority.
1. 
It is not intended that, nor shall the Economic Development Committee by a sub-agency of the Borough Council. The Economic Development Committee shall posses no aspect of policy or rule making authority for the Borough. Advice or information from the Economic Development Committee shall not be binding upon the Borough Council, nor shall any action of the Borough Council be dependent first upon any recommendation or review by the Economic Development Committee.
2. 
The Economic Development Committee may not incur any debt nor contract for any goods in the name of the Borough of Pitman or the Borough Council.
[1967 Code § 18-3; Ord. No. 21-2011]
The Shade Tree Commission shall have the power to:
a. 
Exercise full and exclusive control over the regulation and care of shade trees and ornamental shrubbery now located in any:
1. 
Public highway or right-of-way.
2. 
Park or parkway, except such as are excluded pursuant to Chapter 25, Trees, including the planting, trimming, spraying, fertilizing, care and protection thereof.
b. 
Regulate and control the use of the ground surrounding the same, so far as may be necessary for their proper growth, care and protection.
c. 
Move to require the removal of any tree, or part thereof, dangerous to public safety. For safe passage of trucks and emergency vehicles all trees are to be trimmed to a height of 14 feet above the roadway.
d. 
Remove trees and shrubbery in the public right-of-way.
e. 
Recommend the passage, alteration, amendment and repeal of ordinances by the Governing Body of the Borough and adopt any and all ordinances necessary or proper for carrying out the provisions hereof in the same manner as the Governing Body adopts municipal ordinances.
[1967 Code § 18-4]
All regulations adopted by the Shade Tree Commission shall be filed with the Borough Clerk for inspection by the public during regular business hours.
[1967 Code § 18-5; Ord. No. 21-2011]
During the month of December each year the Shade Tree Commission shall certify to the Governing Body the estimated sum necessary for the proper conduct of its work during the ensuring fiscal year.
[Ord. No. 36-2011]
The Municipal Alliance Committee shall be comprised of at least five members, who shall be appointed by the Mayor. The Committee may include the Chief of Police; the President of the School Board; the Superintendent of Schools; a Student Assistance Coordinator; a representative of the Parent-Teacher Association; a representative of the local bargaining unit for teachers; a representative of the Chamber of Commerce; a Municipal Court Judge; representative of local civic associations; representative of local religious groups; and private citizens. The terms of membership shall be for one year.
[Ord. No. 36-2011]
a. 
The presiding officer shall be known as the Chairperson and be designated as such by the Mayor.
b. 
A Vice Chairperson and Secretary shall be chosen among the Committee members by a majority vote.
c. 
Meetings shall be held regularly and a schedule of meeting shall be established.
d. 
Minutes of the meetings shall be taken to serve as a public record.
[Ord. No. 36-2011]
The purpose of the Pitman Municipal Alliance Committee is as follows:
a. 
To organize and coordinate efforts involving schools, law enforcement, business groups and other community organizations;
b. 
In cooperation with local school districts, to develop comprehensive and effective alcoholism and drug abuse education programs in grades kindergarten through 12;
c. 
In cooperation with local school districts, to develop procedures for the intervention, treatment, and discipline of students abusing alcohol or drugs;
d. 
To develop comprehensive alcoholism and drug abuse education, support and outreach efforts for parents in the community; and
e. 
To develop comprehensive alcoholism and drug abuse community awareness programs.
[Ord. No. 36-2011]
The functions of the Pitman Municipal Alliance Committee shall include, but is not limited to, the following:
a. 
To create a network of community leaders, private citizens and representatives from public and private human service agencies who are dedicated to a comprehensive and coordinated effort to promote and support drug and alcohol abuse prevention and education programs and related activities with an emphasis on youth;
b. 
To conduct an assessment of the Borough of Pitman to determine the needs of the community in relation to alcoholism and drug abuse issues;
c. 
To identify existing efforts and services acting to reduce alcoholism and drug abuse;
d. 
To coordinate projects within the Borough of Pitman to avoid fragmentation and duplication;
e. 
To develop programs to be implemented at the municipal level or to participate in regionally developed programs that accomplish the purpose of the Committee's efforts and purposes of the Pitman Municipal Alliance Committee;
f. 
To assist Borough Council I acquiring funds for the Committee's programs and raising funds through the Fundraising Committee; and
g. 
To cooperate with the Governor's Council on Alcoholism and Drug Abuse and the County Local Advisory Committee on Alcoholism and Drug Abuse/Alliance Subcommittee to provide municipal data, reports or other information which may be required for the County Annual Alliance Plan or need to assist in the Alliance effort.
[Added 3-25-2019 by Ord. No. 9-2019]
a. 
There shall be no voting by members of Pitman Borough Council on either programmatic and/or budgetary issues who are affiliated with agencies which may apply for monies to deliver services, or who could benefit by services under question. Any member having a personal knowledge regarding an item that they should not vote due to a conflict of interest, is to excuse him/herself from voting on such issues.
b. 
In order to avoid any question of conflicts of interest, all members of the Municipal Alliance Committee having a relationship as an employee, consultant, volunteer, etc., or having a member of their immediate household with such a relationship with any agency funded by recommendation of the Committee, shall file a statement agreeing to absent themselves, and shall absent themselves from any discussion pertaining to funding of that agency, and shall refrain from voting on all matters pertaining to the agency.
[1967 Code § 2-26.1; Ord. No. 21-2011]
There is created a Memorabilia Committee for the purpose of collecting, preserving and making available to the general public information and artifacts of Pitman memorabilia, in an effort to better preserve Pitman history, and may be amended and supplemented from time to time.
[1967 Code § 2-26.2; Ord. No. 21-2011]
a. 
The Mayor shall appoint seven members to the Memorabilia Committee. All persons so appointed shall be residents of the Borough of Pitman. At least one member of the Memorabilia Committee shall be a member of the Borough Council.
b. 
Associate members may be appointed by the Memorabilia Committee with the concurrence of the Mayor. Associate members shall have not voting powers, but shall participate in all activities of the Memorabilia Committee.
[1967 Code § 2-26.2A; Ord. No. 21-2011]
The members of the Memorabilia Committee shall elect from themselves a Chairperson, Secretary and Treasurer to each serve for a one year term. The Chairperson shall not be the Council liaison.
[1967 Code § 2-26.2B; Ord. No. 21-2011]
The Memorabilia Committee shall meet the fourth Thursday of every month, or as may be required to conduct the business of the Committee. Any member missing four or more meetings within a calendar year may be replaced at the discretion of the Mayor.
[1967 Code § 2-26.3; Ord. No. 21-2011]
The Memorabilia Committee members first appointed shall hold office for terms of three years, and vacancies shall be filled for the unexpired term only, in the same manner as an original appointment. All appointments shall remain in full force and effect until each successor shall have been duly appointed and qualified.
[1967 Code § 2-26.5; Ord. No. 21-2011]
The Committee shall periodically and upon request advise the Mayor and Borough Council concerning its activities involving the collection and preservation of said memorabilia.
a. 
The Committee shall act in advisory capacity whenever requested by the Mayor and Borough Council to deal with specific issues involving the Memorabilia Committee.
b. 
The Memorabilia Committee, subject to the approval of the Mayor and Borough Council, may acquire property in the name of the Borough for any of the purposes expressed herein and pursuant to the general purpose of the Memorabilia Committee, with the advice and consent of the Council.
c. 
The Memorabilia Committee shall keep records of its meetings and activities and from time to time, as may be required, report to the Mayor and Borough Council regarding operations, receipts and disbursements.
d. 
The Memorabilia Committee is authorized to adopt by laws for its procedural operations.
[1967 Code § 15-2.6a; Ord. No. 21-2011; Ord. No. 2-2017; amended 11-9-2020 by Ord. No. 17-2020]
a. 
Appointment; Term. There is hereby created and established an Historic Preservation Commission pursuant to N.J.S.A. 40:55D-107, which Commission shall be appointed by the Mayor with the consent of the Governing Body. In order to carry out the functions delineated herein, such Commission shall consist of seven regular members serving four-year terms. Membership shall include at least one from each of the following classes:
Class A. A person who is knowledgeable in building design and construction or architectural history and who may reside outside the Borough.
Class B. A person who is knowledgeable or with a demonstrated interest in local history and who may reside outside the Borough.
Class C. Citizens of the Borough who shall hold no other Borough office, position or employment except for membership on the Planning Board. Class C members should still have a demonstrated interest in history, historic preservation, construction or a related field.
In addition, at least one regular member shall be a residential property owner and resident in the Historic Preservation District, and at least one regular member shall be a proprietor of a business in the Historic Preservation District.
Those regular members who are not designated as Class A or B shall be designated Class C.
No more than two members shall reside outside the Borough.
b. 
Alternate Members; Associate Members. There shall also be appointed by the Mayor two alternate members who shall each serve for a two-year term and shall be designated as Class C members. The alternate members shall participate in all discussions but shall not vote, except in the absence or disqualification of a regular member. A vote shall not be delayed in order that a regular member may vote instead of an alternate member. The Commission may also appoint associate members to the Historic Preservation Commission. Such members may participate in all discussions but shall have no vote.
c. 
Vacancies; Vacancies shall be filled within 60 days, and such vacancy appointment shall be only for the balance of the incumbent's unexpired term.
d. 
Removal. Upon three consecutive, unexcused absences of a member or upon an affirmative vote of 2/3 of the Historic Preservation Commission following consideration and discussion of the issue taken in Executive Session, the Borough Council may, upon recommendation of the Historic Preservation Commission, remove such member and appoint a replacement member.
[1967 Code § 15-2.6a,4; Ord. No. 21-2011]
The Historic Preservation Commission shall elect a Chairperson and Vice Chairperson from its members and select a Secretary, who may or may not be a member of the Historic Preservation Commission or a Borough employee.
[Added 11-9-2020 by Ord. No. 17-2020]
The Borough Council shall make provision in its budget and appropriate funds for the expenses of the Historic Preservation Commission. The Commission may employ, contract for and fix the compensation of experts and other staff and services as it shall deem necessary. Expenditures pursuant to this subsection shall not exceed, exclusive of gifts or grants, the amount appropriated by Council for the Commission's use.
[1967 Code § 15-2.6b; Ord. No. 21-2011; Ord. No. 2-2017; amended11-9-2020 by Ord. No. 17-2020 ]
The Historic Preservation Commission shall create rules and procedures for the transaction of its business, subject to the following regulations:
a. 
A quorum for the transaction of business shall consist of four voting members.
b. 
No member of the Historic Preservation Commission shall be permitted to act on any matter in which (s)he has, either directly or indirectly, personal or financial interest.
c. 
The Historic Preservation Commission shall be required to meet monthly.
[1967 Code § 15-2.6b,3; Ord. No. 21-2011; amended 11-9-2020 by Ord. No. 17-2020]
The Secretary shall keep minutes and records of all meetings and proceedings, including voting records, attendance and recommendations to the Planning Board. Such recommendations shall be transmitted by the Secretary, in writing, to the Chairperson of the Planning Board prior to the next regularly scheduled meeting of the Planning Board. All such material shall be public records.
[1967 Code § 2-28.1; Ord. No. 21-2011]
There is hereby created a Board of Trustees of McCowan Memorial Library pursuant to N.J.S.A. 40:54-1 et seq. with the power to manage and operate the Borough of Pitman free public library under the name of "The McCowan Memorial Library." The library shall be operated in accordance with all New Jersey applicable statutory law.
[1967 Code § 2-28.2; Ord. No. 21-2011]
Pursuant to N.J.S.A. 40:54-9, the Board of Trustees shall be formed to consist of from seven to nine members, one of whom shall be the Mayor, one of whom shall be the Superintendent of Schools, and from five to seven citizens to be appointed by the Mayor, at least four of whom shall be residents of Pitman. The Mayor and Superintendent of Schools may respectively appoint an alternate to act in his or her place with authority to attend all meetings of the Board, and in his or her absence, to vote on all questions before the Board.
[1967 Code § 2-28.3; Ord. No. 21-2011]
The appointments shall be for terms of one, two, three, four and five years, respectively, as they may be selected by the Mayor and shall be made with the consent of the Governing Body. Whenever the Board is expanded to include a sixth or seventh citizen, the additional members shall serve terms of five years.
[1967 Code § 2-28.4; Ord. No. 21-2011]
Upon expiration of the term of office of any Trustee, the Mayor of the Borough of Pitman shall appoint a citizen a term of five years in the same manner as the original appointment was made. Vacancies occurring in the Board of Trustees shall be filled for the unexpired term only, in the same manner as the original appointments made.
[1967 Code § 2-28.5; Ord. No. 21-2011]
The members of this Board of Trustees shall elect from themselves a president, treasurer and secretary to serve for a one year term.
[1967 Code § 2-28.6; Ord. No. 21-2011]
The Board of Trustees shall meet the fourth Tuesday of every month, or as may be required to conduct the business of the library. Any member missing four or more meetings within a calendar year may be replaced at the discretion of the Mayor.
[Ord. No. 7-2014 § 1; amended 10-26-2020 by Ord. No. 13-2020]
A group of citizens dedicated to the sustainability of the community and known as the Sustainable Pitman, appointed by the Borough Council, is hereby established.
[Ord. No. 7-2014 § 2]
a. 
To facilitate the successful completion of the requirements for certification of Sustainable Jersey;
b. 
To educate and encourage all Borough employees, residents, and businesses to participate in green initiatives.
c. 
To collaborate with public and private green committees to ensure the replication of best practices and to ensure a coordinated effort within the Borough of Pitman and with neighboring communities.
[Ord. No. 7-2014 § 3; amended 10-26-2020 by Ord. No. 13-2020]
a. 
Sustainable Pitman shall consist of no less than eight nor more than 12 members and will include one member of Borough Council whose appointment shall be made annually at the Borough's Annual Reorganization Meeting, one member from the Planning Board, one member from the Recreation Department, two members from the Environmental Committee, one member from the Economic Development Committee, one member of the Pitman Garden Club, with the remaining members to be chosen from Borough committees, civic, or non-profit community groups.
b. 
Sustainable Pitman shall be composed of persons who reside or are employed in the Borough of Pitman and are to be appointed to terms of three years commencing on January 1 of the year of appointment.
c. 
Two-thirds of the total membership must be residents of the Borough of Pitman.
[Ord. No. 7-2014 § 4]
a. 
The term of office for the first Committee members shall be for one, two, or three years, to be designated by the Mayor and Council in making the appointments, so that the terms of approximately 1/3 of the members will expire each year, and their successors shall be appointed for terms of three years and until the appointment and qualifications of their successors. All appointments shall be made to take effect on January 1 of each year, for a full term of three years.
b. 
The Mayor and Council, by resolution, may remove any or all of the members of the Committee, with or without cause at any time.
c. 
A vacancy on the committee occurring otherwise than the expiration of a term shall be filled for the unexpired term in the same manner as an original appointment.
[Ord. No. 7-2014 § 5]
The Committee shall report solely, exclusively and directly to the Mayor and Council and generally have the following duties, subject to the more specific instructions or limitations set forth by the Mayor or by resolution of the Governing Body.
a. 
Make recommendations regarding any and all projects which the Committee has determined to be in the best interests of the Borough.
b. 
Consult with the Department of Public Works and the Recreation Department concerning specific recommendations to be made to the Mayor and Council to upgrade and beautify Borough property.
c. 
Make findings upon and recommendations concerning acquisition and use of property within the Borough in order to maintain, improve, and protect the beauty of the community.
d. 
Meet at least four times each year and forward minutes of its meetings to the Mayor and Council.
e. 
At the specific direction and authorization of the Mayor and Council, coordinate the activities of unofficial bodies organized for similar purposes and advertise, prepare, print and distribute books, maps, charts, plans and pamphlets which in its judgment it deems necessary for its purposes.
f. 
Any and all other duties and/or powers that may be delegated by the Mayor and Council of the Borough of Pitman by resolution or ordinance.
[Ord. No. 12-2016 § 1; amended 12-27-2021 by Ord. No. 17-2021]
The Senior Outreach Committee shall consist of 11 members appointed by a majority of the Borough Council, one of whom member shall be a member of the Borough Council. The members shall be residents of the Borough and/or employed by a business (for profit or not for profit) in the Borough which specifically serves the Senior Citizen population. At least eight members shall be residents of the Borough. The members shall serve without compensation.
[Ord. No. 12-2016 § 2; amended 12-27-2021 by Ord. No. 17-2021]
Except as provided herein, members of the Committee shall serve three year terms, except that, upon creation of the Senior Outreach Committee, in order to create staggered terms, two members shall serve for one year term, each from 2017 to 2018, two members shall serve as a two year term each from 2017 to 2019, and two members shall serve a full three year term each from 2017 to 2020. The Borough Council member shall serve one year term. It is desirable that at least two members of the Committee are aged 55 or older at the time of their appointment.
[Ord. No. 12-2016 § 3]
Any member desiring to resign from the Committee shall submit a resignation in writing to the Borough Clerk, who shall present it to the Borough Council for action.
[Ord. No. 12-2016 § 4]
Upon three consecutive, unexcused absences of a member or upon an affirmative vote of 2/3 of the Senior Outreach Committee following consideration and discussion of the issue taken in Executive Session, the Borough Council may, upon recommendation of the Senior Outreach Committee, remove such member and appoint a replacement member.
[Ord. No. 12-2016 § 5]
The officers of the Senior Outreach Committee shall be as follows: Chairperson, Vice Chairperson, and Secretary. The officers shall be elected by ballot of the Senior Outreach Committee members to serve for one year or until their successors are elected and qualified, and their term of office shall begin at the close of the regular January meeting.
[Ord. No. 12-2016 § 6]
Regular meetings of the Senior Outreach Committee shall be held monthly. Special meetings may be called by the Chairperson or upon the written request of two or more members of the Senior Outreach Committee. Each Senior Outreach Committee member shall be notified of a meeting at least 48 hours in advance of the meeting and written notice of each meeting shall be posted at least 48 hours in advance.
[Ord. No. 12-2016 § 7]
The Senior Outreach Committee shall have the following purposes:
a. 
To maintain a repository and designated contact for information helpful and useful for the population of senior citizen residents in Pitman.
b. 
To encourage social activity and civic activity of our senior citizen residents in Pitman.
c. 
To serve as a conduit between the Borough offices and the senior citizen residents in Pitman.
d. 
To help ensure that the needs of our senior citizen population maintain a priority status in Pitman.
e. 
To identify any ongoing or acute areas of need for senior citizen residents in Pitman and work toward any possible solutions.
[Ord. No. 12-2016 § 8]
The Senior Outreach Committee shall have the following powers and shall perform the following duties:
a. 
Prepare a Senior Outreach Plan. The Plan shall consist, at a minimum, of the following:
1. 
An evaluation of target areas of aide and assistance for the senior citizen population in Pitman regarding: social/recreational, health care/wellness, and daily needs.
2. 
Identify programs and resources already in place for the senior citizen population in Pitman through nonprofits, other governmental agencies, or any other resource available.
3. 
Develop a plan for getting the information regarding programs to the senior citizen population in Pitman.
4. 
Holding events for the senior citizen population in Pitman.
b. 
Report to Borough Council at least once per month on Senior Outreach efforts.
c. 
Submit an Annual Report to the Borough Council in December of Each Year. By December 15 of each year, the Senior Outreach Committee shall submit a detailed written report to the Borough Council, evaluating Committee efforts in the Borough during the prior 11 months. The report may include recommendations to the Borough Council for Senior Outreach efforts in the upcoming year.
d. 
Limited Authority.
1. 
It is not intended that, nor shall the Senior Outreach Committee be a sub-agency of the Borough Council. The Senior Outreach Committee shall possess no aspect of policy or rule making authority for the Borough. Advice or information from the Senior Outreach Committee shall not be binding upon the Borough Council, nor shall any action of the Borough Council be dependent first upon any recommendation or review by the Senior Outreach Committee.
2. 
The Senior Outreach Committee may not incur any debt nor contract for any goods in the name of the Borough of Pitman or the Borough Council.
a. 
The Miss Pitman Pageant Committee shall consist of 10 members appointed by a majority of the Borough Council, one of whom shall be a member of the Borough Council and shall be a nonvoting member. A minimum of five members shall be residents of the Borough. The members shall serve without compensation.
b. 
Associate members may be appointed by the Miss Pitman Pageant Committee. Associate members shall not have voting powers, but shall participate in all of the activities of the Miss Pitman Pageant Committee.
Except as provided herein, members of the Committee shall serve five-year terms, except that, upon creation of the Miss Pitman Pageant Committee, in order to create staggered terms, three members shall serve a three-year term, each from 2019 to 2020, three members shall serve a four-year term, each from 2019 to 2021, and three members shall serve a full five-year term, each from 2019 to 2022. The Borough Council member shall serve a one-year term.
Any member desiring to resign from the Committee shall submit a resignation in writing to the Borough Clerk, who shall present it to the Borough Council for action.
Upon four consecutive, unexcused absences of a member or upon an affirmative vote of 2/3 of the Miss Pitman Pageant Committee following consideration and discussion of the issue taken in Executive Session, the Borough Council may, upon recommendation of the Miss Pitman Pageant Committee, remove such member and appoint a replacement member.
The officers of the Miss Pitman Pageant Committee shall be as follows: Chairperson/Director, Publicist, Stage Manager, Secretary and Treasurer. The officers shall be elected by ballot of the Miss Pitman Pageant Committee members to serve for one year or until their successors are elected and qualified, and their term of office shall begin at the close of the regular January meeting.
Regular meetings of the Miss Pitman Pageant Committee shall be held the first Monday of every month, or as may be required to conduct the business of the committee. Each Miss Pitman Pageant Committee member shall be notified of a meeting at least 24 hours in advance of the meeting.
The Miss Pitman Pageant Committee shall have the following purposes:
a. 
Establish and coordinate a pageant to be held each July in conjunction with the Independence Day festivities of the Borough for young women aged 16 years to 21 years who are residents of the Borough of Pitman.
b. 
To instill confidence in and to promote the talents of young women within our community.
c. 
To provide scholarships to winning participants of the pageant.
d. 
To encourage and develop an interest in the pageant system in our county, state and nation.
The Miss Pitman Pageant Committee shall have the following powers and shall perform the following duties:
a. 
Establish and coordinate a pageant to be held each July in conjunction with the Independence Day festivities within the Borough for young women who are residents of the Borough of Pitman and meet the criteria established by the Committee.
b. 
The Committee shall periodically and upon request advise the Mayor and Borough Council concerning its activities planning and coordinating the annual Miss Pitman Pageant.
c. 
The Committee shall act in advisory capacity whenever requested by the Mayor and Borough Council to deal with specific issues involving the Miss Pitman Pageant Committee.
d. 
The Miss Pitman Pageant Committee, following the proper procedure to encumber available funds, may acquire goods and services in the name of the Borough for any of the purposes expressed herein and pursuant to the general purpose of the Miss Pitman Pageant Committee, with the advice and consent of the Council.
e. 
The Miss Pitman Pageant Committee shall keep records of its meetings, activities, receipts and disbursements and shall present an annual report to the Mayor and Borough Council regarding operations.
f. 
The Miss Pitman Pageant Committee is authorized to adopt bylaws for its procedural operations.
[Added 12-27-2021 by Ord. No. 15-2021]
The Diversity, Equity and Inclusion Committee shall consist of 11 members appointed by a majority of the Borough Council, one of whom members shall be a member of the Borough Council. The members shall be residents of the Borough and/or employed by a business (for profit or not for profit) in the Borough. At least eight members shall be residents of the Borough. The members shall serve without compensation.
[Added 12-27-2021 by Ord. No. 15-2021]
Except as provided herein, members of the Committee shall serve three-year terms, except that, upon creation of the Diversity, Equity and Inclusion Committee, in order to create staggered terms, two members shall serve for one year term, each from 2022 to 2023, two members shall serve as a two-year term each from 2022 to 2024, and two members shall serve a full three-year term each from 2022 to 2025. The Borough Council member shall serve a one-year term.
[Added 12-27-2021 by Ord. No. 15-2021]
Any member desiring to resign from the Committee shall submit a resignation in writing to the Borough Clerk, who shall present it to the Borough Council for action.
[Added 12-27-2021 by Ord. No. 15-2021]
Upon three consecutive, unexcused absences of a member or upon an affirmative vote of 2/3 of the Diversity, Equity and Inclusion Committee following consideration and discussion of the issue taken in Executive Session, the Borough Council may, upon recommendation of the Diversity, Equity and Inclusion Committee, remove such member and appoint a replacement member.
[Added 12-27-2021 by Ord. No. 15-2021]
The officers of the Diversity, Equity and Inclusion Committee shall be as follows: Chairperson, Vice Chairperson, and Secretary. The officers shall be elected by ballot of the Diversity, Equity and Inclusion Committee members to serve for one year or until their successors are elected and qualified, and their term of office shall begin at the close of the regular January meeting.
[Added 12-27-2021 by Ord. No. 15-2021]
Regular meetings of the Diversity, Equity and Inclusion Committee shall be held monthly. Special meetings may be called by the Chairperson or upon the written request of two or more members of the Diversity, Equity and Inclusion Committee. Each Diversity, Equity and Inclusion Committee member shall be notified of a meeting at least 48 hours in advance of the meeting and written notice of each meeting shall be posted at least 48 hours in advance.
[Added 12-27-2021 by Ord. No. 15-2021]
The Diversity, Equity and Inclusion Committee would uphold certain universal community standards (DEI-standards). The expectation that public leaders, regardless of political party, will strive to:
a. 
Promote and not impede the rights of all people.
b. 
Ensure and not obstruct access to public places, events, and positions of service.
c. 
Recognize and protect the inherent worth and dignity for people of all races, ethnicities, sexual orientations, gender identities, national backgrounds, languages, income levels and abilities.
[Added 12-27-2021 by Ord. No. 15-2021]
The Diversity, Equity and Inclusion Committee shall have the following powers and shall perform the following duties:
a. 
Promoting DEI-standards of religious diversity, tolerance, and inclusion though regular outreach with the council of churches, church leadership, and clergy.
b. 
Promoting DEI-standards of racial and ethnic diversity in our community through regular engagement with realtors to combat potential bias and subtle steering practices.
c. 
Promoting DEI-standards of celebrating diverse populations according to nationally recognized commemorative months though media and community events.
d. 
Promoting DEI-related curriculum and programming by meeting yearly with representatives from the educational administration and library staff.
e. 
Engaging with the Board of Education liaison to advocate for DEI-standards in hiring practices.
f. 
Engaging with the Personnel liaison to advocate for DEI-standards in hiring practices.
g. 
Engaging with the Public Events liaison to serve as an ongoing point of contact to advocate for DEI-standards for town events.
h. 
Engaging with the Memorabilia liaison to oversee the creation and addition of a museum exhibition that educates on the history of the town's founding regarding its role in racial exclusivity.
i. 
Engaging with the Chamber of Commerce liaison to promote DEI-standards and ongoing ADA compliance efforts.
j. 
Engaging with the Pitman Police Department to review and discuss community interactions to promote DEI-standards.
k. 
Conducting public and employee surveys in an ongoing way to determine public opinion and employee satisfaction regarding DEI-standards.
l. 
Steering bold public relations efforts to promote Pitman as a welcoming and inclusive town.
[Added 12-27-2021 by Ord. No. 15-2021]
a. 
It is not intended that, nor shall the Diversity, Equity and Inclusion Committee be a sub-agency of the Borough Council. The Diversity, Equity and Inclusion Committee shall possess no aspect of policy or rule making authority for the Borough. Advice or information from the Diversity, Equity and Inclusion Committee shall not be binding upon the Borough Council, nor shall any action of the Borough Council be dependent first upon any recommendation or review by the Diversity, Equity and Inclusion Committee.
b. 
The Diversity, Equity and Inclusion Committee may not incur any debt nor contract for any goods in the name of the Borough of Pitman or the Borough Council.