[Ord. #84-27, § 4.1; Ord. #86-31, § 4.1;
Ord. #90-20, § 2; Ord. #92-3, § 1; Ord. #92-7,
§ 1; Ord. #07-09, § 1; Ord. #10-28, § 1;
Ord. #13-11; Ord. #13-15, § 1; Ord. #14-27; Ord. #2015-19
§ 1; Ord. #2015-24; Ord. #19-05; amended 11-26-2019 by Ord. No.
19-21]
The Administrative Branch shall consist of the Office of the
Mayor; Departments of Administrative, Community Services, Financial
Management, Law, Police, Fire & Rescue, and Operations and Engineering
under his direction and control; designated independent or quasi-independent
agencies, and advisory boards and commissions. The independent, quasi-independent
and advisory agencies shall be those listed below, together with such
other commissions, boards or agencies as shall be established from
time to time by the Mayor or governing body. All members shall be
appointed in accordance with appropriate state statute or local ordinance.
Library Board of Trustees
|
Housing Authority
|
Local Assistance Board
|
Planning Board
|
Zoning Board of Adjustment
|
Utility Advisory Commission
|
Environmental Commission
|
Shade Tree Committee
|
Historical Commission
|
Lifeguard Pension Commission
|
Aviation Advisory Board
|
Tourism Development Commission
|
Ocean City Healthy Living Advisory Council
|
The above recited independent, quasi-independent and advisory
agencies shall be continued in accordance with appropriate law and
ordinance.
[Ord. #84-27, § 4.2; Ord. #86-31, § 4.2;
Ord. #90-20, § 2; Ord. #07-09, § 1]
The Mayor may approve the organization and reorganization of
Departments, offices, and agencies on recommendations of the Director
thereof and subject to available appropriations.
[Ord. #84-27, § 4.3; Ord. #86-31, § 4.3;
Ord. #90-20, § 2; Ord. #07-09, § 1]
a. Appointment, Term, Compensation. The Mayor shall appoint Department
Heads with advice and consent of Council, to serve during his term
and until appointment and qualification of his successor. Their compensation
shall be as provided in the annual salary ordinance.
b. Removal. In accordance with the authority set forth in Section 43(c)
of OMCL, the Mayor may remove Department Heads subject to disapproval
by Council.
c. Powers and Duties. Department Heads, under the direction and supervision
of the Business Administrator:
1. Shall, with the approval of the Mayor, appoint subordinate officers
and employees within his Department and may, with the approval of
the Mayor, remove such officers and employees subject to Civil Service
provisions (N.J.S.A. 11:26-1 et seq.).
2. Shall plan and supervise the work of the Department.
3. Shall assign and may modify the functions and duties of subordinates.
4. Shall certify the correctness and propriety of all payrolls and vouchers
or provide the certification for them.
5. Shall perform such other duties and responsibilities as directed
by the Business Administrator.
[Ord. #84-27, § 4.4; Ord. #86-31, § 4.4;
Ord. #89-10, § 1; Ord. #90-20, § 2; Ord. #95-9,
§ 1; Ord. #01-34, § 1; Ord. #03-03, §§ 1—3;
Ord. #03-31, § 1; Ord. #06-24, § 1; Ord. #07-09,
§ 1; Ord. #10-08, § 1; Ord. #10-28; Ord. #13-15,
§ 2; Ord. #14-27; Ord. #2015-05 § 1; Ord. #2015-19
§ 1; Ord. #2016-18; Ord. #19-05; amended 11-26-2019 by Ord. No.
19-21; 11-3-2022 by Ord. No. 22-15; 3-23-2023 by Ord. No. 23-03; 3-28-2024 by Ord. No. 24-03; 5-9-2024 by Ord. No. 24-07]
The following Departments are hereby created, and all administrative
functions, powers and duties of the municipality other than those
vested in the office of the Municipal Clerk and Municipal Tax Assessor
shall be allocated and assigned among and within these Departments.
a. Department of Administration.
1. Head, Qualifications. The Department of Administration shall be headed
by the Business Administrator. He shall be a college graduate with
previous municipal experience in a responsible administrative or executive
capacity. At the time of appointment, he need not be a resident of
the City of Ocean City but during his tenure may not reside outside
the City. City Council may waive residency for good cause.
2. Powers and Duties. The Administrator:
(a)
Shall have, exercise and discharge the functions, powers and
duties of the Department.
(b)
Under the direction and supervision of the Mayor, the Business
Administrator shall:
(1)
Oversee the preparation of the Budget and Capital Plan;
(2)
Administer a centralized purchasing system;
(3)
Administer a sound human resource system;
(4)
Supervise the administration of each of the departments established
by this section. For this purpose he shall have the power to investigate
the organization and operation of any and all departments, to prescribe
standards and rules of administrative practice and procedure, and
to consult with the heads of departments under his jurisdiction; provided
that with respect to the Department of Finance related to audit, accounts
or control, the authority of the Business Administrator under this
Subsection shall extend only to matters of budgeting, personnel and
purchasing.
(c)
Shall oversee Emergency Management, Purchasing and Human Resources.
(d)
Oversee the preparation of the long-term capital plan.
(e)
Develop and maintain a public information and public relations
program for the City.
(f)
Oversee and administer the Ocean City Beach Patrol.
(g)
Shall oversee and administer the Ocean City Beach Patrol.
(h)
Oversee and administer Information Technology.
(i)
Oversee community planning and zoning administration, including
staff assistance to the Planning Board, Zoning Board.
(j)
Oversee the administration of the New Jersey State Uniform Construction
Code and enforce other miscellaneous state and municipal codes and
ordinances.
(k)
Oversee the administration of the Office of Licensing.
b. Department of Financial Management.
1. Director. The Department of Financial Management shall be headed
by a Director who shall be qualified by training and education or
extensive experience to plan, supervise and perform the work of the
Department. The Director need not be a resident of Ocean City at the
time of his appointment, but shall become a resident of the City within
a reasonable time not later than one (1) year following his appointment
and shall thereafter remain a resident of the City during his term(s)
of office. The Mayor, on a yearly basis, may waive residence for good
cause.
2. Functions. The Department shall perform all appropriate functions
associated with:
(a)
Custody, investment and disbursement of City monies;
(b)
General budgetary accounting and fiscal control and reporting;
(c)
Billing and collecting of general revenues;
(d)
Tax billing and collection;
(f)
Operation of City parking lots, parking meters, Transportation
Center and Municipal Airport;
(g)
Administration of the beach fee program;
(h)
Assisting in the preparation of the long term capital plan;
(i)
Payment of bills, claims and demands. Bills, claims and demands
against the City shall be paid in accordance with N.J.S.A. 40A:5-17
which shall include a bill list to be presented to City Council at
each regularly scheduled Council meeting. In addition, the City Council
authorizes the Chief Financial Officer to process payments between
Council meetings whereby the Chief Financial Officer has determined
the need for said payment. These payments shall be reported to City
Council and incorporated within the next scheduled bill list as presented.
Documentation of all claims and payments shall be maintained in the
Department of Financial Management.
(j)
Obtaining and administering grants for various projects and
programs.
3. Fiscal Procedure; Claims Approval for Payments. Bills, claims and
demands against the City shall be deemed approved or disapproved by
Council in accordance with the action of the Director of Financial
Management. If requested by Council, the Director of Financial Management
shall furnish Council with a list of claims paid as requested.
c. Department of Law.
1. Director; Qualification. The Department of Law shall be headed by
a Director who may be the City Attorney, and who shall be qualified
by training and experience to plan, supervise and perform the work
of his Department. He shall also be a licensed attorney in good standing
of the State of New Jersey. The Director need not be a resident of
Ocean City at the time of his appointment, but shall become a resident
of the City within a reasonable time not later than one (1) year following
his appointment and shall thereafter remain a resident of the City
during his term(s) of office. The Mayor, on a yearly basis, may waive
residency for good cause.
2. Functions. The Department of Law shall perform all appropriate functions
associated with:
(a)
Being legal advisor to the Mayor, Council, and Department Heads.
(b)
Advising as to form and sufficiency of ordinances prior to passage.
Reviewing and approving contracts, deeds, documents and instruments
prior to execution by or on behalf of the City.
(c)
Conducting litigation by or on behalf of the City affecting
any interest of the City as directed by the Mayor and Council.
(d)
Entering into an agreement, compromise or settlement of any
litigation in which the City is involved subject to approval of the
Mayor and Council.
(e)
Rendering opinions upon any questions of law submitted to him
by the Mayor, Council or Department Heads.
(f)
Maintaining a record of all actions, suits, proceedings and
matters which relate to the City's interest and report thereon as
may be required.
(g)
Conducting or supervising the Municipal Prosecutor and Public
Defender in the conduct of City prosecutions.
(h)
Coordinating the activities of Counsel retained by various boards
and agencies of the City, and report to the Mayor and Council on their
activities from time to time as may be appropriate.
d. Department of Police Services.
1. Director. The Department of Police Services shall be headed by a
Director who shall also be the Police Chief. The Director shall be
qualified by education, training, and extensive experience to plan,
supervise and perform the work of the Department. The residency requirements
for the Director shall be in accordance with the State law.
2. Functions. The Department shall be responsible for maintaining a
modern police services program including crime prevention, criminal
investigation, personnel and property protection, traffic control,
animal control and parking enforcement. In addition, the Department
shall be responsible for the City-wide public safety communication
system operation, shall administer a centralized information technology
system.
e. Department of Community Services.
1. Director. The Department of Community Services shall be headed by
a Director who shall be qualified by training and education or extensive
experience to plan, supervise and perform the work of the Department.
The Director need not be a resident of Ocean City at the time of his
appointment but shall become a resident of the City within a reasonable
time not later than one (1) year following his appointment and shall
thereafter remain a resident of the City during his term(s) of office.
The Mayor may waive residency for good cause.
2. Functions. The Department shall perform all appropriate functions
associated with:
(a)
Overseeing Economic Development and Environment;
(b)
Providing a balanced public recreation and leisure time activity
program for the City;
(c)
Operating the Music Pier, golf course, Aquatic and Fitness Center
and such other facilities that may be assigned;
(d)
The Historic Preservation Commission;
(e)
Neighborhood and Social Services;
(f)
Senior Center Operations.
f. Department of Fire and Rescue Services.
1. Director. The Department of Fire and Rescue Services shall be headed
by a Director who shall also be the Fire Chief. The Director shall
be qualified by education, training and extensive experience to plan,
supervise and perform the work of the Department. Residency requirements
for the Director shall be in accordance with State law.
2. Functions. The Department shall be responsible for maintaining a
modern fire and rescue services program including fire protection,
fire prevention, confined space entry, environmental spills and hazards,
arson investigation, emergency medical services and water rescue.
3. An Arson Investigation Unit shall be established, and be responsible
for conducting investigations of arson, suspicious fires or explosions
within the City of Ocean City. The Arson Investigation Unit shall
be comprised of one (1) person appointed by the Fire Chief. He shall
successfully complete an appropriate course of training approved by
the Police Training Commission and an arson investigation training
course approved by the Department of Law and Public Safety of the
State of New Jersey.
g. Department of Operations and Engineering.
1. Director. The Department of Operations and Engineering shall be headed
by a Director who shall be qualified by training and education or
extensive experience to plan, supervise and perform the work of the
Department. The Director need not be a resident of Ocean City at the
time of his appointment but shall become a resident of the City within
a reasonable time not later than one year following his appointment
and shall thereafter remain a resident of the City during his term(s)
of office. The Mayor may waive residency for good cause.
2. Functions. The Department shall perform all appropriate functions
associated with:
(a)
Overseeing and coordinating general engineering services and
project construction;
(b)
Maintaining and repairing streets, roads, alleys, boardwalk,
beaches, drainage facilities, fleet, public buildings and all public
infrastructure;
(c)
Supervising recycling and trash collection operations;
(d)
Assisting in the preparation of the long-term capital plan;
(e)
Administering the traffic maintenance programs (signs and lines);
(f)
Managing recycling, clean communities, and stormwater management
programs; and
(g)
Maintaining public property.
(h)
Placement and maintenance of signage for public access.