The Administrator shall be qualified by administrative and executive experience and ability to serve as the Administrative Officer for the Board. He shall be appointed by a majority vote of the whole Board pursuant to N.J.S.A. 40A:9-42. At the time of his appointment, the Administrator need not be a resident of the County, but after his appointment, he may reside outside the County only with permission of the Board expressed by Resolution. (Res. No. 09-60)
The office of Administrator shall be deemed vacant if the incumbent moves his residence from the County without Board permission or he is by way of physical or mental disability unable to continue to serve. Any vacancy in the office of the Administrator shall be filled by a majority vote of the whole Board.
During a vacancy in the office of Administrator, the Board may appoint a Deputy Administrator or Department Head to serve as Acting Administrator until a successor has been appointed.
The Administrator shall report to the Board and may exercise the following powers under the direction and supervision of the Board:
Supervise, direct and manage all County administrative departments, divisions, and offices; determine their reporting relationships within the administration; serve as a liaison to the Constitutional Officers and independent agencies, commissions, boards and authorities as applicable
Prepare a Table of Organization for administrative purposes that shall be incorporated in Part II of this Code after being approved by the Board by Resolution.
Require reports and examine the accounts, records and operations of any department, division or agency of County government;
Order any department, division or agency under his jurisdiction as specified in the Code to undertake any task for any other agency on a temporary basis of thirty (30) days or less if he deems it necessary for proper and efficient administration, any time needed further than thirty (30) days is subject to approval by the Board. (Res. No. 09-60; Res. No. 11-52)
Under the direction and supervision of the Board, the Administrator shall:
Oversee the work of County departments subject to the Code, review their administration and operation and make recommendations to them and the Board, provided that administrative and operational changes shall be subject to approval by the Board;
Supervise the care and custody of all County property, institutions and agencies;
Assure that all terms and conditions legally imposed upon the County by any statute, contract or directive are faithfully kept and performed;
Resolve all disputes between appointed Department Heads and all disputes between a Department Head and a Division Head informing the Board as to ongoing circumstances and the ultimate resolution of all disputes;
Have good oral and written communications skills;
Recommend to the Board where new initiatives are needed to assure effective delivery of County services and recommend disbanding or merging offices so efficiencies can be achieved;
Lead, manage and assure effective and efficient delivery of County services.
Process legal assignments in consultation with the County Counsel.
Prepare job descriptions for unclassified positions, subject to approval by the Board.
Implement performance receive procedures for all employees in the unclassified service, subject to approval by the Board. (Res. No. 06-405; Res. No. 09-60; Res. No. 11-52)
The Administrator shall be present at all Board meetings and participate in all deliberations without the right to vote, and shall:
Recommend to the Board whatever action or programs he deems necessary for the improvement of the County and the welfare of its residents;
Establish the schedules and procedures to be followed by all County departments, offices and agencies in connection with the budget preparation and the establishment of salaries, benefits, and terms and conditions of employment of unclassified personnel, after prior consultation with and approval by the Board;
Review, analyze and forecast trends of County services and finances and programs of all boards, commissions, agencies and other County bodies, and report and recommend thereon to the Board;
Negotiate contracts for the County subject to Board approval and review by County Counsel;
Make recommendations concerning the nature and location of County improvements and execute improvements determined by the Board to be necessary. (Res. No. 11-52)
The Administrator may:
Recommend to the Board, for its approval, the appointment of Department Heads, and other employees in the unclassified service, the manner of whose appointment is not otherwise prescribed in this Code or by New Jersey Statute except for the Boards confidential assistants;
Remove any officer in an appointed the unclassified service of the County for cause in accordance with County policy informing the Board as to all ongoing circumstances;
Suspend or discipline, any officer in the unclassified service of the County in accordance with County policy. (Res. No. 09-60; Res. 11-52)
The Administrator shall be the representative of the County government for collective bargaining with employees. He may designate one or more non-represented individuals of County government to serve with him or in his place and stead in collective bargaining negotiations. He shall keep the Board informed of the progress of negotiations and shall be guided in such negotiations by such policies, terms and procedures as the Board may determine. (Res. No. 09-60)
The Board may appoint up to two (2) Deputy Administrators for a term up to five (5) years. The Deputy Administrator shall be responsible to the Administrator. The Deputy Administrator shall by education, experience and ability be qualified to perform the duties established for the position. The Deputy Administrator need not be a resident of the County at the time of appointment, but during tenure may live outside the County only with the permission of the Board. (Res. No. 09-60)
The Deputy Administrators shall:
Under the direction and supervision of the Board and Administrator, assist in the orderly and efficient administration of the County, performing whatever supervisory or administrative duties the Board and Administrator deem necessary and proper;
May serve as the head of one or more County departments as determined by the Administrator with the advice and consent of the Board;
Be available to serve as Acting Administrator during the temporary absence or disability of the Administrator. (Res. No. 09-60)
The following departments and offices shall be part of the Administration Department and as such, shall report directly to the Board: the Administrator and Deputy Administrators, the Clerk to the Board, County Counsel, Human Resources, Independent Auditor, Office of Communications Insurance and Risk Management, the Office of Safety and Office of Emergency Management. (Res. No. 09-60; Res No. 09-1084; Res No. 2011-0132)
Objectives. The Office of Communications provides residents of the State and County with the activities of Monmouth County through aggressive and effective promotion of all areas of the County by its daily and long-range assignments.
Responsibilities. The Office of Communications promotes activities of County Government through seven (7) basic vehicles: press releases, compiling of the County directory, compiling a directory of shore region attractions, placing advertisements for sporting events and groups, updating speaker's bureau, fulfilling education information requests and maintaining the County website. (Res. No. 09-60)
Responsibilities. The Office of Insurance and Risk Management manages unemployment insurance, workers' compensation and group medical insurance. Other specialty insurance is also managed such as Comprehensive Business, General Liability and Police Liability, Contractor's Equipment Floater, Exhibition Floater, Volunteer Accident, Flood Insurance, Public Official Liability, Prosecutor's Liability, Helicopter, Money and Securities, Community Work (accidental coverage), Nursing Home Liability, Marina Liability, Judicial Professional Liability, and various surety bonds which are kept separate due to the nature of the risks.
Objectives. The Human Resources Office is committed to providing quality professional support and leadership to our customers in employment, compensation, benefits, training and employee relations.
Responsibilities. At the direction of the Administrator, the Director of the Department of Human Resources or Personnel Officer shall serve on behalf of the appointing authority unless otherwise stipulated by law and consistent with the rules and regulations of the New Jersey Civil Service Commission, which includes the power to discipline employees in the classified service. As a participating County, Monmouth County operates its Human Resources system under the jurisdiction of the New Jersey Civil Service Commission, N.J.S.A. 11A:1-1 et seq., and N.J.A.C. 4A:1-1.1 et seq., as well as other Federal and State regulations in the following areas: General Administration, Recruitment and Appointment, Changes in Employment and Separation from Service, Classification and Compensation, Employee Benefits, Leaves of Absence, Rules and Regulations including disciplinary action, conduct of employees, substance abuse, employee assistance program, workplace discrimination and harassment prohibition program, employee benefits including health insurance, workers' compensation, retirement and medical, dental and prescription benefits. The Human Resources Office assists County Officials with the formulation and creation of employment policies and procedures and serves in the capacity as the liaison between County Government and the New Jersey Civil Service Commission. (Res. No. 09-60)
Objectives. The mission of Information Technology Services is to provide up-to-date infrastructure information to assist agencies in achieving their goals. A combination of direct support and coordination of outside vendors' activities are the approaches used to meet the objectives.
Responsibilities. Information is made available and dispersed Countywide quickly and accurately with the introduction of advanced technologies. Systems implemented insure that communication throughout the County is state-of-the-art and allows for archiving of historical data when necessary. Information Technology Services processes payroll, accounts payable, social assistance checks, billing, County Clerk transactions (deeds, mortgages and voter information), and reports associated with these functions. Information Technology Services also supports and maintains independent technology units for certain agencies. The office promotes the sharing of resources and encourages procurement of outside funds such as grants, dedicated accounts or matching funds. (Res. No. 09-60; Res. No. 2011-0541)
The Office of Records Management shall be responsible for a coordinated records management program for identifying record series within County Offices and identifying retention periods, preservation needs, and opportunities to improve record keeping efficiency such as digitization for internal and public retrieval. The Office shall protect historically valuable records, reduce the County's overall paper records storage needs, and provide enhanced public access to public records. (Res. No. 09-60; Res. No. 2011-0541)
Former subsection 3-3.6, Office of Inspector General, has been repealed. (Res. No. 09-60; Res. No. 09-1084; Res. No. 10-3)
[Ord. No. 2011-0132]
Pursuant to N.J.S.A. App.A:9-42.1, the Board shall appoint an Emergency Management Coordinator for a time and manner as provided by this Statute.
The Office of Shared Services is hereby established, effective as of August 13, 2011. (Res. No. 2011-0541)
Unless otherwise specified by law, or provided for in this Code, any vacancy in any appointive office may be filled by the Board or its designated appointing authority by assigning a qualified person to perform the duties of the position on a temporary acting basis, provisional basis or on a permanent basis. (Res. No. 09-60)
In every case in which any person is required by the laws of the State of New Jersey or by a resolution of the County to give bond for the faithful performance of his duties, such bond shall be secured by a corporate surety authorized to do business in this State and the premium, therefore, shall be paid by the County. Each such bond shall be approved by County Counsel as to legal form and sufficiency, and nothing in this section shall be construed to prevent the use of one or more blanket bonds when so approved.
Surety bonds shall be provided for the following County Officials:
Pursuant to the authority established under N.J.S.A. 40:20-13, the Board adopts the Organizational Chart attached hereto and made a part hereof by reference. (Res. No. 2011-0541)
Organizational Chart provided in Part II of this Code.