[Ord. No. 2014-8]
There is hereby established a Division of Finance, in the Department
of Administration and Finance.
[Ord. No. 2014-8]
The administrator may appoint a director of finance to serve
as the head of this division and who shall report to the administrator
through the deputy administrator. If appointed, the director of finance
shall supervise and oversee the chief financial officer, tax collector,
tax assessor, human resources manager, chief information officer,
and other employees in the Division, except as to functions for which
such officers or employees have specific authority granted by New
Jersey statute or regulation or this Code. The director of finance
shall receive such compensation as is determined by the council in
the annual salary ordinance. The director of finance may simultaneously
hold another position in Princeton, and shall be qualified as provided
in N.J.S.A. 40A:9-140.2 et seq.
[Ord. No. 2014-8]
A chief financial officer shall be appointed by the council
pursuant to N.J.S.A. 40A:9-140.10. In the event there is no director
of finance appointed, the chief financial officer shall serve as the
head of the division of finance. The chief financial officer shall
be a person qualified as provided in the above-referenced statute.
The annual compensation for said officer shall be as established by
the council in the annual salary ordinance.
[Ord. No. 2014-8]
Pursuant to N.J.S.A. 40A:5-17, the chief financial officer is
hereby authorized to approve and pay claims once same have been audited
and found correct in accordance with the following provisions:
(a)
The chief financial officer is hereby designated an approval officer
with the title of certifying and approval officer;
(b)
As approval officer, the chief financial officer shall prepare certifications
as required by N.J.S.A. 40A:5-16(b); ascertain the existence of proper
and sufficient appropriations for the payments to be made and determine
that there is legal authority for the payments, evidenced by the action
of the purchasing agent in respect to the goods or services ordered
and the incurring of the expense thereafter;
(c)
As approval officer, the chief financial officer shall prescribe
the procedure for approving and certifying to the proper municipal
officer claims for payments and drawing the checks therefor;
(d)
As approval officer, the chief financial officer shall establish
a procedure for certifying approved claims to the council by continuing
to present to council a bill list which shall be presented to council
for approval;
(e)
In addition to the approval of said claims, the chief financial officer
shall be authorized to pay said claims once audited and found correct
by drawing a check on the proper municipal account, signed by the
mayor, the municipal clerk and the said chief financial officer. Prior
to paying any claim, however, the chief financial officer shall contact
either the mayor or council president to receive authorization to
issue a check to pay a claim;
(f)
The chief financial officer shall maintain general books of account
of all claims that have been approved and paid as required by the
provisions of the New Jersey Local Fiscal Affairs Law, N.J.S.A. 40A:5-1
et seq.; and
(g)
The chief financial officer shall provide certifications and financial
and account information as may be required by the administrator or
designee in connection with purchase of goods and services, in order
to comply with the New Jersey Local Public Contracts Law and Rules,
and other relevant laws.
[Ord. No. 2014-8]
The office of tax collector is hereby established, in accordance
with N.J.S.A. 40A:9-141 et seq. Performance of the tax collector's
official duties shall be subject to the oversight and requirements
of the Director of the Division of Local Government Services. Performance
as a subordinate officer of the municipality shall be in accordance
with the municipality's personnel policies, and as may be directed
by the director of finance or administrator.
[Ord. No. 2014-8]
The tax collector shall be appointed by the mayor with the advice
and consent of the council, for a term of four years from the first
day of January next following the appointment. Any person appointed
or reappointed as tax collector shall hold a valid tax collector certificate
issued in accordance with law. Vacancies other than due to expiration
of term shall be filled by appointment for the unexpired term.
[Ord. No. 2014-8]
The council may, by resolution, set appropriate hours of operation
of the tax collector's office and the working hours of the tax collector,
commensurate with the compensation paid to the tax collector, and
all personnel assigned to the tax collector's office.
[Ord. No. 2014-8]
The position of deputy collector of the municipality is hereby
created.
[Ord. No. 2014-8]
A deputy tax collector shall be appointed by the administrator.
The person who shall serve as the deputy tax collector shall perform
all duties imposed by law upon and act in the place of the tax collector
during the temporary absence or disability of the tax collector and
shall perform such other duties as shall be assigned to such person
by the tax collector.
[Ord. No. 2014-8]
The qualifications required for a deputy collector shall be
determined by the tax collector and the director of finance based
on the needs of the municipality.
[Ord. No. 2014-8]
The tax collector, deputy tax collector and other subordinate
personnel shall be compensated in accordance with the annual salary
ordinance.
[Ord. No. 2014-8]
The office of municipal tax assessor is hereby established and
shall be maintained for the purpose of assessing real and personal
property for taxation within the municipality, in accordance with
N.J.S.A. 40A:9-146 et seq. Such office shall consist of a tax assessor,
deputy tax assessor, and such subordinate personnel as may be deemed
necessary and proper to perform the assessment function in accordance
with law. The tax assessor, deputy tax assessor and other subordinate
personnel shall be compensated as set forth in the annual salary ordinance.
[Ord. No. 2014-8]
The mayor, with the advice and consent of the council, shall
appoint the tax assessor, who shall hold office for a term of four
years from the first day of July next following the appointment. At
the time of appointment, the tax assessor must hold a valid tax assessor
certificate as required by law. The assessor shall have the duty of
assessing property for the purpose of general taxation. The mayor,
with the advice and consent of the council, may appoint a deputy tax
assessor, who shall serve at the pleasure of the council. At the time
of appointment, the deputy tax assessor must hold a valid tax assessor
certificate as required by law.
[Ord. No. 2014-8]
The council may, by resolution, set the total number of weekly
hours of operation of the tax assessor's office, and the total number
of weekly work hours (but not the specific work hours) of the tax
assessor, commensurate with the compensation paid to the tax assessor.
