[Amended 3-3-2008 by
HO-2008-03, 11-1-2010 by HO-2010-03]
A. The
Mayor or the City Council may create special committees, commissions
and task forces as they deem necessary. Nominations to bodies created
by the Mayor shall be made by the Mayor and approved by the Council.
Nominations to Council created bodies shall be determined by the Council.
B. Prior
to the creation of any new committee, commission or task force, the
following information shall be presented at a public meeting of the
City Council:
(1) A Mission Statement, including the purpose, scope and deliverables
required;
(2) The frequency of meetings, the minimum number of meetings per year
and whether it is permanent or temporary (in which event an estimated
time for its existence shall be included);
(3) The composition of its members, any applicable qualifications, the
scope of participation by Council liaison, Council members, or City
staff and whether participation by all wards is recommended or required;
(4) The term of office of members including renewal/reappointment dates
and times;
(5) The applicable grounds for removal of any member and the City bodies
with such removal authority.
C. Each
special committee, commission, or task force is required to do the
following:
(1) Notify the public in advance of all meetings;
(2) Maintain minutes for each meeting;
(3) Provide the City Administrator and Council with a copy of the minutes
for each meeting;
(4) Notify the City Administrator and Council if a scheduled meeting
is cancelled;
(5) Comply with the Open Meetings Act, currently codified at State Government
Article §§ 10-501-10-512;
(6) Close meetings only in accordance with the Open Meetings Act;
(7) Notify the City Administrator and Council in the event a member is
involuntarily removed;
(8) Notify the Council in the event the special committee, commission,
or task force dissolves rior to the expiration of its term, including
the reason for the dissolution.
D. The
City Clerk shall maintain a list of the members of each special committee,
commission, or task force and the time for appointment or replacement.
E. The
names of all members nominated for each committee, commission or task
force shall be publicized prior to Council vote.
F. The
City Council shall have the authority to remove any person from any
committee, commission or task force for good cause after affording
the person reasonable notice and the opportunity to be heard by Council
or its designee.
[Amended 12-5-2016 by
HO-2016-02]
A. Director
of public works. The Director of Public Works shall be hired by the
City Administrator, shall be a Department Director, and shall attend
all regular meetings of the City Council and committee meetings when
called upon to attend.
B. Duty
hours. The regular duty hours of the Director shall be the same as
those of the Department's labor force.
C. Prerequisite
for employment; exception. To be eligible for appointment or for temporary
employment on the Department labor force, an applicant must pass a
physical examination by competent medical authority, showing the applicant's
ability to perform sustained and arduous work, provided that in lieu
of such examination, the City may hire employees on the Department
labor force based on their previous experience and ability and personal
interview.
D. Duty
hours for labor force. The time for coming to work and the number
of hours of work per day shall be determined by the Director under
the direction of the City Administrator.
[Added 3-5-2012 by HO-46-03-12,
amended 12-5-2016 by HO-2016-02]
A. Position.
The Director of Human Resources shall be hired by the City Administrator,
shall be a Department Director and shall attend all regular meetings
of the City Council and Committee meetings when called upon to attend.
B. Duties.
The Director of Human Resources shall:
(1) Have overall responsibility for establishing, maintaining and coordinating
personnel transactions and records management systems and procedures
for all City employees consistent with state and federal laws.
(2) Advise and assist supervision/management on all City personnel transactions
and records management systems and procedures related to personnel.
C. Functions.
The Director of Human Resources shall be responsible for:
(1) Recommendations to the City Administrator and/or to the Mayor and
Council for the establishment and the classification of all positions
in the personnel system, assigning to each the appropriate title,
experience capacity, knowledge, skill and other qualifications including
the minimum prerequisites to be required for appointment. All positions
in the classification plan with similar duties and responsibilities
should have similar compensation. The classification so recommended
shall be transmitted to the Mayor and Council for adoption. Every
position in the personnel system shall be allocated to one of the
classes and thereafter the position title and class so established
shall be used in all personnel, fiscal and other documents and correspondence
of the City.
(2) Recommendations for the administration of rates of compensation covering
all classes of positions in the personnel system in conjunction with
the finance department. Such recommendations shall be included each
year as a part of the budget recommendations of the City Administrator.
(3) Establishing standards of qualifications and duties for all City
employment positions.
(4) Recruiting, examining, investigating and determining qualification
of applicants for all positions in the personnel system.
(5) Documenting the appointment, transfer, promotion, reclassification,
demotion, suspension, dismissal or any other change of status of an
employee.
(6) Maintenance and security of all personnel records.
(7) Recommending measures calculated to promote efficiency, safety and
fairness.
(8) Devising necessary administrative procedures and forms as to its
employees to execute the policies of the City.
(9) Administering such rules and procedures as may be set forth in the
personnel manual.
D. Records,
forms and reports.
(1) The Director of Human Resources shall cause to be maintained a complete
personnel file for each employee. Such file shall contain a personal
history form or application form and all other records, memoranda
or other data pertinent to the development of a complete record of
the employee's service with the City. The Director of Human Resources
shall develop such other forms and procedures as may be required to
carry out the provisions of this article. Personnel records will be
secured so as to ensure the confidentiality of their contents. No
person may have access to an employee, personnel file, or be provided
information concerning its contents, except the employee, persons
authorized in writing by the employee and the persons who supervise
the employee's work.
(2) All information regarding an employee's medical condition, including
the results of alcohol/drug screening and referral to the employee
assistance program will be treated as a confidential medical record
and will be maintained and secured. No one will be allowed access
to confidential medical records except the employee and those persons
who require such access in order to make decisions concerning the
employee's ability to perform the essential functions of the employee's
job.