[1943 Code § 203.04; Ord. 2002-40, 7-15-2002, § 1; Ord. 2017-50, 10-16-2017, eff. 1-1-2018]
The regular meetings of the President and Board of Trustees shall be held in the Village Hall on the first Monday of each and every calendar month, at 6:00 p.m., except in the event a Village-observed holiday falls on the first Monday of the month, then the regular meeting shall be held on the second Monday of the month.
[Ord. 12-3-1984, § 1; Ord. 12-18-1989, § 1; Ord. 91-32, 1-6-1992, § 3; Ord. 95-02, 3-20-1995, § 2; Ord. 96-28, 10-21-1996, § 1; Ord. 98-30, 11-2-1998, § 1; Ord. 2004-22, 10-18-2004, § 2; Ord. 2008-24, 10-6-2008, § 2; 10-7-2024 by Ord. No. 2024-72]
The annual salary of all Trustees shall be the sum of $18,000 per year for all Trustees, commencing in May 2025.
[1943 Code § 203.05]
Special meetings of the President and Board of Trustees shall be called by the President or any three members of the Board of Trustees by filing with the Village Clerk a written request for the holding of such meeting, specifying in such request the business to be transacted at such meeting; provided, that such written notice shall be deemed waived if the President and all Trustees are present at such special meeting. When convened, only such matters shall be considered at such meeting as are included in the request to the Village Clerk for the calling of such meeting.
[1943 Code § 203.06]
A majority of the members of the President and Board of Trustees shall constitute a quorum for the transaction of business; and if any member of the Board of Trustees shall absent himself from any meeting thereof, or depart therefrom, before the adjournment thereof, unless he be excused by the President, he shall be subject to a deduction of compensation for such meeting.
[1943 Code § 203.08]
In case of the lack of a quorum at any meeting of the President and Board of Trustees, whenever a majority of the members present shall direct, the President or presiding officer shall direct the Chief of Police or any police officer to go out and arrest and bring in any and all absent members that can be found in the Village who are not unable through sickness to attend; and any member of the Board of Trustees who purposely absents himself from the Village to avoid attending any meeting of the board, or refuses to be brought in when found, shall be deemed guilty of disorderly conduct and be subject to a fine of $25; and the President and Board of Trustees may, with the concurrence of 2/3 of all the Trustees elect, expel such member, in which event his seat shall be deemed vacant and shall be filled by an election as in other cases of vacancy.
[1943 Code § 203.09]
Every member of the President and Board of Trustees shall vote on all questions in which they are not directly and personally interested which may be brought before the President and Board of Trustees for action in such manner as to require a vote to be taken thereon, unless such member be excused by a vote of 2/3 of all the members present.
[1943 Code § 203-16; Ord. 87-2, 6-1-1987, § 1; Ord. 5-16-1988, § 1; Ord. 89-25, 10-2-1989, § 1; Ord. 95-40, 11-20-1995, § 1; Ord. 97-35, 10-20-1997, § 1; Ord. 2002-27, 4-15-2002, § 1; Ord. 2011-20, 9-19-2011; per correspondence dated 2-16-2012; Ord. 2014-15, 4-7-2014]
(a) 
Meetings of Board of Trustees. Regular meetings of the President and Board of Trustees shall be held on the first and third Monday evenings of each month at 7:00 p.m., unless otherwise ordered at a regular meeting. Special meetings may be held at any time on call of the President or any three or more Trustees; such call shall be in writing, duly signed and shall be presented to the clerk, who shall proceed immediately to prepare notices of the same, and shall cause them to be served on the President and members of the Board of Trustees in the usual manner; such notices shall describe, in brief, the nature of objects of the call. At every special meeting the call for the same shall be read and afterward filed by the clerk, and no business other than that proposed by the call, shall be in order at such meeting.
(b) 
Order of Business:
(1) 
Calling of meeting to order by President.
(2) 
Roll call.
(3) 
The reading of the minutes of the proceedings of the last meeting or meetings; amendment and approval of the same, unless dispensed with by the Board of Trustees.
(4) 
Consent agenda. (The corporate authorities may, by unanimous consent, take a single vote by yeas and nays on the passing of any 2 or more ordinances, resolutions or motions placed together for voting purposes into a single group.)
(5) 
Applications.
(6) 
Bills and vouchers.
(7) 
Public comments.
(8) 
Reports of committees.
(9) 
Reports of departments.
(10) 
Communications.
(11) 
Presentation of resolutions and ordinances.
(12) 
Old business.
(13) 
New business.
(14) 
Adjournment.
(c) 
Priority of Business. All questions relating to the priority of business shall be decided by the chair, without debate, subject to appeal.
(d) 
Order in Boardroom. The presiding officer shall preserve order and decorum and may speak to points of order in preference to other members, rising from his seat for that purpose; and he shall decide all questions of order, subject to an appeal to the Board of Trustees, on which appeal no member shall speak more than once without the unanimous consent of the Board of Trustees.
(e) 
Decorum of Members. While the presiding officer is putting the question, or while business is being transacted, no member shall walk across or out of the boardroom except by consent of the Board of Trustees.
(f) 
Recognition of Members. Every member, previous to his speaking, making a motion or seconding the same, shall address himself to the presiding officer and say "Mr. President," but shall not proceed with his remarks until recognized and named by the chairman.
(g) 
Recognition of Members "To The Floor." When two or more members seek to be recognized on a matter at once, the presiding officer shall name the member who is to speak first.
(h) 
Maintaining Order in Boardroom. In case of any disturbance or disorderly conduct, the presiding officer shall have the power to require the boardroom to be cleared if necessary.
(i) 
Member Leaving Room When Board in Session. No member shall be allowed to leave the board while it is in session unless excused by the presiding officer; and for attempting to do so, or for persistent violation of any other rule or order, he may be restrained or otherwise dealt with as the President of the board may direct.
(j) 
Required to Vote Unless Excused. Every member who shall be present when a question is stated from the chair, shall vote thereon, unless excused by the board, or unless he is directly interested in the question, in which case he shall not vote.
(k) 
Limitation on Debate. No member, without leave of the board, shall speak more than once upon the same subject, until every member desirous of speaking shall have spoken; and no member shall speak longer than three minutes at any one time, except by consent of the board.
(l) 
Communication by Members - How - Presented. When a member wishes to present a communication, petition, order, resolution or other original matter, he shall seek recognition from the presiding officer, as set forth above, and briefly state its nature before presenting same.
(m) 
Motion in Possession of Board. After a motion or resolution is stated by the presiding officer, it shall be deemed to be in possession of the board, but may be withdrawn at any time before decision or amendment, by unanimous consent of the board.
(n) 
Privilege of Proposer. No motion shall be put or debated unless it be seconded. When a motion is seconded, it shall be stated by the presiding officer before debate, and the proposer of the motion shall be entitled to the floor.
(o) 
Division of Question. If the question under consideration contains several distinct propositions, any member may have the same divided when the question admits of division.
(p) 
Special Order. Any matter before the board may be set down as a special order of business at a time certain, if 2/3 of the Trustees present vote in the affirmative, but not otherwise.
(q) 
Mover's Name Recorded. In all cases where an ordinance, a resolution or a motion is entered on the minutes of the board, the name of the member moving the same shall be entered also.
(r) 
Order of Motion on Question in Debate. When the question is under debate, the only motion in order shall be:
(1) 
To adjourn to a day certain.
(2) 
To adjourn.
(3) 
To lay on the table the previous question.
(4) 
To refer.
(5) 
To amend.
(6) 
To substitute.
(7) 
To postpone indefinitely or to a day certain.
Subsections (r)(2), (r)(3) and (r)(4) of this section shall be decided without debate.
(s) 
Motion to Adjourn - When Not in Order. A motion to adjourn the board shall always be in order, except as follows:
(1) 
When a member is in possession of the floor.
(2) 
While the yeas and nays are being called.
(3) 
When a member or the members are voting.
(4) 
When adjournment was the last preceding motion.
(5) 
When it has been decided that the previous question shall be taken.
(t) 
Motion to Adjourn. When Debatable. A motion simply to adjourn cannot be amended and is not debatable, but a motion to adjourn to a time named may be and is open to debate.
(u) 
Motion to Lay on the Table. A motion to simply lay on the table is not debatable; but a motion to lay on the table and publish, or on any other condition, is subject to amendment and debate. A motion to take a subject matter from the table may be proposed at the same meeting, providing 2/3 of the Trustees present vote therefor.
(v) 
Motion to Lay on Table - Limited. A motion to lay any particular proposition on the table shall apply to the proposition only.
(w) 
Adoption of Ordinance. An ordinance may be adopted at the same meeting at which it is proposed.
(x) 
Motion to Refer. A motion to refer to a standing committee shall take precedence of a similar motion for a special committee.
(y) 
Motion to Amend. A motion to amend an amendment shall be in order, but one to amend an amendment to an amendment shall not be in order.
(z) 
Amendment on Different Subject Not in Order. An amendment modifying the intention of a motion shall be in order; but an amendment relating to a different subject shall not be in order.
(aa) 
Motion to "Strike Out and Insert." On an amendment to "strike out and insert," the paragraph to be amended shall be first read as it stands, and the words proposed to be stricken out, and those to be inserted, and finally the paragraph as it will stand if so amended, shall be read.
(bb) 
Audit of Bills. All bills, accompanied by the proper voucher, shall be referred to the finance committee for approval and recommendation for payment, and the finance committee shall have the power to call upon any Village officer or officers for information concerning bills before it. Upon the approval for payment of such bills and vouchers by the corporate authorities, the Finance Director shall have authority to pay the same. Any bill or bills or vouchers adversely reported by the finance committee shall be, on the request of any two Trustees, subject to a motion for payment thereof, said motion to be determined by a majority vote of all members then holding office on the Village board.
(cc) 
Robert's Rules of Order. The rules of parliamentary practice comprised in "Robert's Rules Of Order" shall govern the board in all cases to which they are applicable, and to which they are not inconsistent to the standard rules of this board.
(dd) 
Temporary Chairman. In the event of the absence of the President, acting President and deputy President from any regular or special meeting of the Village board, the corporate authorities may elect one of their members to act as a temporary chairman. The temporary chairman shall have only the powers of a presiding officer and a right to vote only in the capacity as Trustee on any ordinance, resolution, or motion.
[Ord. 88-32, 12-19-1988, § 1; Ord. 2014-15, 4-7-2014; Ord. 2014-34, 9-15-2014]
In order to secure the rights of the citizens of the Village to a fair and just representation before their elected officials, and to guarantee to those duly elected officials an orderly and dignified forum in which to represent the rights of said citizens, no person shall be allowed to engage in any activity that will disturb or disrupt the orderly proceedings of the Village board. In order to attain this objective the following rules of conduct are hereby established:
(a) 
Any person who seeks to address the Village board, at the time allotted by the board for public comment, shall be permitted to speak only upon recognition of the presiding officer and such person shall adhere to the following provisions:
(1) 
Each person addressing the Village board shall state his name for the record.
(2) 
Each person shall be granted no more than three minutes per meeting in order to address the Village board, unless such time is extended by the presiding officer.
(3) 
Questions and/or commentary shall be limited to municipal business.
(4) 
Commentary shall be directed to the presiding officer unless that officer permits the individual to address the board members or other officers present.
(5) 
Questions and/or commentary shall take place in a professional manner which displays mutual respect.
(6) 
Profanity shall not be used in any form or manner.
(7) 
Questions regarding specific elected officials, officers or employees of the municipality will not be entertained. Questions of this type may be addressed, in writing, to the presiding officer, who shall determine the appropriate method of response.
(b) 
Members of the audience will not engage in conversation while the meetings of the Village board are in session.
(c) 
Members of the audience will not be permitted free movement about the meeting room while meetings of the Village board are in session. Members of the audience may enter and leave the meeting room at any time, provided such entrance or exit is made quietly and in an orderly fashion.
(d) 
Cameras, including still cameras, movie cameras, and television cameras using flashlights or lighting equipment other than the normal light furnished in the meeting room will not be allowed while meetings of the Village board are in session unless otherwise permitted by the presiding officer.
(e) 
Battery operated recording equipment will be permitted, provided the operation thereof is silent. The microphone or pick up shall not be placed in the section of the meeting room designated for the Board of Trustees unless otherwise permitted by the presiding officer.
(f) 
No equipment may be set up or used in any manner so as to obstruct the view of any person in the audience.
(g) 
Individuals who appear to be visibly intoxicated shall not be allowed to attend a Village board meeting or address the Village board.
(h) 
The consumption of any solid or liquid food product or the smoking of any tobacco product is prohibited at any meeting of the Village board while such meetings are in session.
(i) 
The presiding officer at each meeting of the Village board or his designee shall be responsible for the enforcement of the provisions of this section and shall be empowered to reprimand and/or eject any and all persons violating the provisions of this section.
[Ord. 87-1A, 6-1-1987, § 1; Ord. 2002-27, 4-15-2002, § 2]
There is hereby created the office of deputy Village President. The deputy Village President shall be a Trustee of the Village and shall be appointed by the Village President, with the advice and consent of the Board of Trustees, and shall exercise the powers and perform the duties as the Village board prescribes. The deputy Village President shall assist the Village President in the performance of his duties, as directed by the Village President.
If a majority of the Village board members present at a regular meeting or at a special meeting, agree at such meeting that an emergency exists within the municipality during: a) a vacancy in the office of Village President or b) during the temporary absence or disability of the Village President which incapacitates him from the performance of his duties, but does not create a vacancy in the office, the deputy Village President shall assume the duties of President pro tem. The President pro tem, during this absence or disability, shall perform the duties and possess all the rights and powers of the President, but shall not be entitled to vote both as President pro tem and as Trustee. The President pro tem shall cease performing the duties of the President upon: a) the election of an acting President as a result of a vacancy in the office of President; or b) the return or resumption of capacity of the President.
In the event of a vacancy in the office of deputy Village President, the corporate authorities may exercise the rights and powers provided in Section 3.1-35-35(a) of the Illinois Municipal Code.[1]
[1]
Editor's Note: See 65 ILCS 5/3.1-35-35(a).
[1943 Code § 203.10; Ord. 95-11, 6-5-1995, § 1]
The yeas and nays shall be taken upon the passage of all ordinances and all propositions to create any liability against the Village, or for the expenditure or appropriation of its money, and in all other cases at the request of any member, which shall be entered on the journal of its proceedings; and the concurrence of a majority of all the members elected to the Board of Trustees, including the President, shall be necessary to the passage of any such ordinance or proposition.