[1973 Code § 1:1-1; New]
The Township Clerk shall be appointed and shall hold office
as provided by law. In the event of a vacancy in the office of Township
Clerk, the Township Committee shall fill such vacancy in the manner,
and for the time as provided by law.
[1973 Code § 1:1-1]
The Township Clerk shall perform all of the duties prescribed
by law for such official, and shall perform the duties provided in
this Code, and shall have such other duties and authority as may be
determined by the Township Committee.
[1973 Code § 1:1-2]
Pursuant to Chapter 200, P.L. 1971, there is hereby created
the office of Deputy Township Clerk. The Deputy Township Clerk shall
be appointed by the Township Committee for a term not to exceed one
year, the expiration of the term to coincide with the end of the calendar
year in which the appointment is made.
During the absence or disability of the Township Clerk, the
Deputy Township Clerk shall have all the powers of the Township Clerk
and shall perform the functions and duties of such office.
[1973 Code § 1:1-3]
The Township Committee shall appoint a Township Attorney to
act as the corporation counsel and to advise the governing body and
such other officials as the governing body may designate. The Township
Attorney shall perform such duties as shall be assigned to him by
the governing body.
[1973 Code § 1:1-3]
The term of office of the Township Attorney shall be one year,
the expiration of the term to coincide with the end of the calendar
year in which the appointment is made.
[1973 Code § 1:1-4]
The Township Committee may appoint a Municipal Prosecutor to
represent the interest of the Township in the Municipal Court, or
to handle such other prosecution cases as may be assigned to him or
as may be required by law. The Township Attorney may be designated
as such prosecutor, or a separate attorney may be so appointed. The
term of office of any Municipal Prosecutor shall be one year, the
expiration of the term to coincide with end of the calendar year in
which the appointment is made.
[1973 Code § 1:1-5]
The Township Committee shall appoint a Township Engineer to
perform such duties as may be assigned to him. Such appointment shall
be for a term not to exceed three years.
[1973 Code § 1:1-5]
The Township Committee may also designate a deputy or acting
Township Engineer to serve in the temporary absence, disability or
disqualification of the Township Engineer.
[Ord. 12-13-79 § 1]
There shall be one Tax Assessor in and for the Township. Such
Tax Assessor shall be appointed by the Township Committee and shall
hold office as provided by law. (N.J.S.A. 40A:9-148).
[1973 Code § 1:1-6; New]
The Tax Collector shall be appointed and shall hold office as
provided by law. In the event of a vacancy in the office of Tax Collector,
the Township Committee shall fill such vacancy in the manner, and
for the time, as provided by law.
[1973 Code § 1:1-7]
The Township Committee may appoint a Deputy Tax Collector for
a term not to exceed one year, the expiration of the term to coincide
with the end of the calendar year in which the appointment is made.
During the absence or disability of the Tax Collector, the Deputy
Tax Collector shall have all the powers of the Tax Collector and shall
perform the functions and duties of such office.
[1973 Code § 1:1-11]
The Township Committee may appoint a Municipal Collector of
Arrears of Taxes, pursuant to Chapter 200, P.L. 1971. He shall serve
for a term not to exceed one year, the expiration of the term to coincide
with the end of the calendar year in which the appointment is made.
The Tax Collector or Deputy Tax Collector may be appointed to such
office or some other suitable person may be so appointed. The designation
of a person other than the Tax Collector as such official, however,
shall in no way diminish the rights and authority of the Tax Collector
to collect taxes, whether current or in arrears.
[1973 Code § 1:1-12]
The Township Committee shall annually retain a duly licensed
registered municipal auditor to make an audit of the financial records
of the Township for the prior year, pursuant to the laws of the State
of New Jersey, and the requirements of the Division of Local Finance
or any successor agency. The Township Auditor shall not be considered
an officer of the Township but shall be an independent contractor.
In addition to performing the auditing duties, the Township
Auditor shall prepare the annual debt statement, and such supplemental
debt statements as may be required, and shall assist the governing
body in the preparation and submission of the budget.
[1973 Code § 1:1-8]
The Township Committee shall appoint a Sewer Utility Collector
to collect and receive the funds and to handle the duties of collecting
the charges and assessments due the Sewer Utility. The Township Committee
may also appoint a Deputy Sewer Utility Collector to perform such
duties in the absence or disability of the Sewer Utility Collector.
Such appointments shall be for a term not to exceed one year, the
expiration of any term to coincide with the end of the calendar year
in which the appointment is made. The Tax Collector and/or Deputy
Tax Collector may be designated to either or both of the offices.
[1]
Editor's Note: Responsibilities and duties, see N.J.S.A.
40A:9-140.1 et seq.
[Ord. 7-13-89 § 1]
There is hereby created in and for the Township of Green Brook
the position of Chief Financial Officer/Treasurer.
[Ord. 7-13-89 § 1]
The person appointed by the Township Committee to the position
of Chief Financial Officer shall have the qualifications prescribed
by P.L. 1988 C. 110, (N.J.S.A. 40A:9-140.1 et seq.), and shall be
appointed as set forth by statute for the term specified therein.
[Ord. 7-13-89 § 1]
The person appointed by the Township Committee to the position
of Chief Financial Officer shall:
a.
Carry out the responsibilities set forth under P.L. 1947, C. 151
(N.J.S.A. 52:27BB-26 et seq.) as the same now exists and as the same
may hereafter be amended and supplemented;
b.
Describe, develop, maintain, approve and enforce all financial systems
and procedures, and install uniform charts of accounts for all departments
of the Township Government;
c.
Make revenue and expenditure estimates for the Township Committee
and provide monthly and annual reports as to the actual revenues and
expenditures;
d.
Maintain the Township accounts and records;
e.
Control all expenditures within the limits of appropriations and
insure compliance with Single Audit Act of 1983;
f.
Pre-audit bills and claims;
g.
Supervise the billing of funds owed to the Township by third parties;
h.
Certify availability of funds in accordance with N.J.A.C. 5:30-5.1
et seq.
i.
Supervise the collection and deposit of revenues collected by all
Township Departments;
j.
Prepare voucher checks for signatures;
k.
Prepare payrolls in accordance with the Salary Ordinance, resolutions
and contracts approved by the Township Committee and prepare and insure
the filing of all pension and tax reports;
l.
Have the safekeeping and custody of all municipal securities, investments
and bonds in the Township;
m.
Supervise financial proceedings for the issuance of municipal bonds
or notes of the Township, subject to requirements of law, ordinance
or resolution;
n.
Invest and reinvest surplus or idle funds of the Township;
o.
Promptly pay interest and principal on municipal obligations as they
fall due; and
p.
Have such other duties as the Township Committee may assign or direct.
[Ord. 7-13-89 § 1]
Compensation for the Township Chief Financial Officer/Treasurer
shall be established by the Township Committee by ordinance.[1]
[1]
Editor's Note: Compensation to be established by ordinance,
see N.J.S.A. 40A:9-165.
[Ord. 7-13-89 § 1]
The Township Chief Financial Officer/Treasurer shall enter a
bond in favor of the Township in such amount as may be prescribed
by the Township Committee, which bond shall be filed with the Township
Clerk. The costs of such bond shall be a municipal expense.
[1973 Code § 1:1-13]
Whenever any officer or employee of the Township is temporarily
absent, disabled or disqualified, the Township Committee may designate
some person to act in place of any such officer or employee during
his temporary absence, disability or disqualification pursuant to
Chapter 200, P.L. 1971, N.J.S.A. 40A:9-157. This authority extends
to all officers and employees, whether or not specifically mentioned
in this article.
[1973 Code § 1:1-14]
In the event of the death or permanent disability or disqualification
of an officer, the Township Committee shall fill any such vacancy
in the manner provided by law for such office. Unless otherwise provided
by law, any such appointment shall be for the unexpired term.
A person who holds office as deputy for the office in which
such vacancy occurs may be eligible for appointment to fill the vacancy,
if otherwise qualified, but there shall be no automatic succession
of a deputy to the office in which the vacancy may occur.
[Prior ordinance history includes portions of Ordinance No.
96-601.]
[Ord. No. 2011-777]
Pursuant to N.J.S.A. 40A-136 et seq., there is hereby created
the office of Township Administrator. If the holder of such office
is also the Clerk of the Township, such person shall be known as the
Township Administrator/Clerk, but the offices of Clerk and Administrator
shall remain separate and distinct.
[Ord. No. 2011-777]
The Township Administrator shall be appointed by majority vote
of the Township Committee on the basis of his/her executive and administrative
abilities and qualifications, with special regard to education, training
and experience in government affairs.
[Ord. No. 2011-777]
The Township Administrator shall hold office at the pleasure
of the Township Committee. During the absence or disability of the
Township Administrator, the Township Committee may appoint an officer
or regular employee of the Township to perform his/her duties. If
he/she shall be absent or disabled for more than three months, his/her
office may be deemed vacated. Any vacancy shall be filled by appointment
of the Township Committee.
[Ord. No. 2011-777]
The Township Administrator may be removed by a 2/3 vote of the
Township Committee, the resolution of removal to become effective
three months after its adoption by the Township Committee. The Township
Committee may provide, however, that the resolution of removal shall
have immediate effect, provided that the Township Committee shall
cause to be paid to the Administrator forthwith any unpaid balance
of his/her salary and his/her salary for the next three calendar months
following adoption of the resolution as provided in and subject to
the provision of N.J.S.A. 40A:9-138.
[Ord. No. 2011-777]
The Township Administrator shall, under the supervision and
control of the Township Committee:
a.
Be the Chief Administrative Officer of the Township and shall be
responsible to the Township Committee as a whole for the proper and
efficient administration of the business of the Township. His/her
duties and responsibilities shall relate to the general management
of all Township business, except those duties and responsibilities
conferred upon other Township officials by applicable laws, rules
and regulations, judicial authority, or Township ordinances. Except
for the purpose of inquiry, the Township Committee and its members
shall deal with the Township administrative staff solely through the
Township Administrator, and neither the Township Committee nor any
member thereof shall give orders to any subordinates of the Township
Administrator either publicly or privately.
b.
Supervise and direct the business activities and functions of all
departments, boards, officials and employees of the Township and delegate
to any department head or Township employee such of his/her powers
as he/she may deem necessary for the effective administration of Township
business.
c.
Assist the Township Committee in its determination of policy and
make recommendations to the Township Committee as to such policies
and the adoption of such measures as he/she deems necessary or advisable
for the best interests of the Township. Such recommendations may include,
but are not limited to:
d.
Implement all policies established by the Township Committee.
e.
Keep the Township Committee informed as to the conduct of Township
matters, and submit periodic reports, either in writing or orally,
on the work of all departments and officials, the condition of the
Township finances, the physical condition of Township property and
such other reports, either in writing or orally, as the Township Committee
may request.
f.
Represent the Township in its relations with the Federal, State,
County and other municipal governments, subject to the direction of
the Township Committee.
g.
Keep the Township Committee informed as to Federal and State aid
projects and any other aid programs for which the Township may qualify.
h.
Execute and enforce the laws of New Jersey and the ordinances and
resolutions of the Township.
i.
Consult with the Township Clerk (if a different person) to prepare
the agenda for each meeting of the Township Committee and to receive
notice of and to attend all Township Committee meetings and special
meetings and be prepared to advise with respect to and discuss such
business as may be raised in such meetings with the right to participate
in the discussions at such meetings.
j.
Attend meetings of such Township boards, agencies, advisory committees
or other Township entities as directed by the Township Committee.
k.
Receive copies of all general and official correspondence addressed
to the Township and Township officials and refer such correspondence
to the appropriate officials or department for disposition and reply.
l.
Receive complaints regarding services or personnel of the Township
and by himself/herself, or by an officer designated by him/her, investigate
and dispose of the complaints keeping a written record of each complaint
and when and what action was taken in response thereto and providing
the Township Committee with a copy of such records when so requested.
If any such complaint involves possible illegal acts, he/she shall
make same known to the appropriate law enforcement agencies.
m.
Serve as the personnel officer of the Township, in accordance with
the Township's Personnel Policies and Procedures Manual and when
he/she deems it advisable or necessary and in the best interests of
the Township, and subject regulations and requirements of law:
1.
Hire, promote or advance Township employees (subsequent to the satisfactory
completion of an introductory period, if any); administer disciplinary
action, suspend, discharge, remove or replace Township employees,
provided that persons covered by statute shall be promoted, hired,
suspended, discharged only in accordance with such provisions.
2.
The Township Administrator shall report at the next meeting of the
Township Committee any action taken by him/her pursuant to this subsection.
n.
At the request of the Township Committee, study and analyze the duties
and responsibilities of, or investigate the performance of, any elected
or appointed official or department of the Township, submitting his/her
report relating thereto to the Township Committee for such further
action as the Township Committee may deem advisable.
o.
Establish and maintain effective personnel practices and maintain
appropriate records of all employees.
p.
Conduct negotiations for the Township in its labor matters and advise
the Township Committee as to such negotiations for their final approval.
q.
Attend to the negotiation and award of Township contracts, and supervise
the performance and faithful execution of such contracts, except insofar
as such duties are expressly imposed by law upon some other Township
officer or official, and evaluate the Township's interest in
contracts, franchises and other business transactions.
r.
Obtain compliance with the provisions of all franchises, leases,
permits and privileges granted by the Township.
s.
Prepare and submit to the Township Committee before the close of
the fiscal year, or at such time as the Township Committee shall determine,
a proposed operating and capital budget for the next fiscal year and
an explanatory budget message. In preparing the proposed budgets,
he/she or an officer designated by him/her, shall obtain from each
officer or the head of each department, agency, or board, estimates
of revenues and expenditures and other supporting data as he/she requests.
The Township Administrator shall then review the estimates and may
revise them before submitting the proposed budget to the Township
Committee.
t.
Be responsible for the administration of the budget after its adoption
by the Township Committee and the implementation of the work programs
contained in the budget, and maintain a continuing review and analysis
of budget operations, work programs and costs of Township services.
u.
Supervise the disbursement of all Township funds and review and approve
all vouchers and bills before their submission to the Township Committee
for final approval.
v.
See that all money owed the Township is promptly paid, and that proper
actions are taken for the security and collection of all Township
claims.
w.
Perform such other duties as may be assigned to him/her by ordinance,
resolution or direction of the Township Committee.
[Ord. No. 2011-777]
The Township Administrator shall receive as salary such sums
as may be fixed and adopted by the Township Committee by ordinance.[1]
[1]
Editor's Note: Compensation to be established by ordinance,
see N.J.S.A. 40A:9-165.
[Ord. No. 2011-777]
Nothing in this section shall derogate from or authorize the
Township Administrator to exercise the powers and duties of the elected
and appointed officials or employees, as provided by law.
[Ord. 97-627]
The Township Committee shall appoint a Municipal Public Defender
to represent the interest of eligible indigent defendants in certain
proceedings over which the Municipal Court has jurisdiction, provided
they make application to the Municipal Court and qualify for the services
of a Public Defender. The term of office of any Municipal Public Defender
shall be one year, the expiration of the term to coincide with the
end of the calendar year in which the appointment is made.
[Ord. 97-627]
Compensation for the Municipal Public Defender shall be fixed
by resolution of the Township Committee, and shall be paid from a
dedicated fund to be established and administered by the Chief Finance
Officer. Such funds shall be used exclusively to meet the costs incurred
in providing the services of a Municipal Public Defender, including,
when required, expert and lay investigation and testimony.
[Ord. 97-627]
Defendants wishing to obtain the services of the Municipal Public
Defender in proceedings over which the Municipal Court has jurisdiction
shall make application to the Municipal Court and shall pay a fee
of $200 per application to pay the costs of Municipal Public Defender
services. This fee shall be deposited into the dedicated fund, provided,
however the Municipal Court may waive the required application fee,
in whole or in part, within the guidelines set forth in N.J.S.A. 2B:24-10.
[Ord. No. 2008-737]
There is hereby created the office of Assistant Administrator
in and for the Township of Green Brook. If the holder of such office
is also the Clerk of the Township, the Chief Finance Officer, or Tax
Collector, such person shall be known as the Assistant Administrator/Clerk,
or Assistant Administrator/CFO/Tax Collector, but the office of Assistant
Administrator shall remain distinct and separate from other titles
held for purposes of compensation, licensure, certification, or tenure
in any other position.
[Ord. No. 2008-737]
The Assistant Administrator shall be appointed by a majority
vote of the Township Committee, to serve for the calendar year in
which appointment is made and thereafter shall serve until a successor
is appointed and qualified. Any vacancy shall be filled in the manner
of the original appointment. The Assistant Administrator serves at
the pleasure of the Governing Body. Removal of the Assistant Administrator
shall be by 2/3 majority vote of the Governing Body.
[Ord. No. 2008-737]
The Assistant Administrator need not be a resident of the Township
of Green Brook.
[Ord. No. 2008-737]
It shall be the duty of the Assistant Administrator, under the supervision and control of the Township Administrator, and to the extent not prohibited by law, to assist the Township Administrator in all functions described in N.J.S.A. 40A:9-136 and subsection 2-23.5 of the Revised General Ordinances of the Township of Green Brook. The Assistant Administrator shall serve in the absence or infirmity of the Township Administrator, and shall act in his/her stead in all matters and with full authority of the office of Township Administrator.
[Ord. No. 2008-737]
Compensation for the Assistant Administrator shall be established
by the Township Committee by ordinance and shall be separate and distinct
from the compensation provided for any other position the Assistant
Administrator may hold with the Township.[1]
[1]
Editor's Note: Compensation to be established by ordinance,
see N.J.S.A. 40A:9-165.
Nothing herein contained shall derogate from the powers and
duties of the elective, appointive or other officials of the Township
of Green Brook or of the boards and commissions thereof established
pursuant to law.
