[HISTORY: Adopted by the Township Committee of the Township
of Union as indicated in article histories. Amendments noted where
applicable.]
[Adopted 8-10-2010 by Ord. No. 5152 (Ch. 98, Art. I, of the
2004 Code)]
A.
The purpose and intent of these
regulations is to abide by the requirements of N.J.S.A. 52:27D-20.1
and N.J.A.C. 5:30-17.1 et seq., governing electronic disbursement
controls for payroll purposes.
B.
APPROVAL OFFICER
PAYROLL SERVICE
TOWNSHIP
Definitions. As used in this article,
the following terms shall have the meanings indicated:
Person(s) responsible for authorizing and supervising the
activities of the payroll service.
Third-party payroll service organization.
Township of Union.
A.
The appointment of a payroll service
shall be pursuant to the Local Public Contracts Law (See N.J.S.A.
40A:11-1 et seq.) and shall require the contractor to do the following,
not by way of limitation: data collection, agency report preparation,
calculation of withholding, direct deposit of payroll disbursements,
and/or transfer of Township funds to contractor's account for subsequent
disbursement of payment.
B.
Any renewal or extension of a
contract under these regulations shall be by resolution.
C.
The Chief Financial Officer is
hereby appointed the approval officer and is responsible for authorizing
and supervising the activities of the payroll service and shall further
be charged with the reconciliation and analysis of all general ledger
accounts affected by the activities of the disbursing organization.
D.
If required by the contract between
the Township and the payroll service, the payroll service is permitted
to hold Township funds pending transmittal to a payee.
A.
A payroll service must meet all
of the following requirements:
(1)
Report any irregularities
that may indicate potential fraud, noncompliance with appropriate
laws, dishonesty or gross incompetence on the part of the approval
officer;
(2)
Report circumstances that
could jeopardize its ability to continue operations or otherwise interrupt
the services provided to the Township.
B.
A payroll service must meet the
requirements of N.J.A.C. 5:30-17.5, requiring that the approval officer
be assured that the servicer has its own internal controls and appropriately
guard against theft and other adverse conditions.
C.
All contracts entered into pursuant
to these regulations and the laws authorizing the same shall comply
with the requirements of N.J.A.C. 5:30-17.6, which sets out a series
of mandatory contractual terms and conditions.
Upon the adoption of these regulations, the Township Administrator,
with the assistance of the Chief Financial Officer and Township Attorney,
as necessary, is hereby authorized and directed to enter into a contract
for payroll service in accordance with all local public contracting
laws and N.J.A.C. 5:30-17. Appointment of the payroll service shall
be by separate resolution of the Township.
[Adopted 2-14-2023 by Ord. No. 5751]
A.
Township
employees shall be paid by direct deposit only, pursuant to N.J.S.A.
52:14-15f.
B.
The Township
Administrator may grant an exemption from these requirements as administratively
necessary, subject to governing body approval by resolution.
C.
The Township
Administrator may grants exemptions for seasonal and/or temporary
employees, as administratively necessary, without governing body approval.
D.
Pursuant
to N.J.S.A. 52:14-15f, any information concerning net pay, any accompanying
information approved for distribution with net pay, and W-2 forms
in accordance with applicable federal law shall be made available
only on the internet with restricted access, provided by the Township
or an authorized third-party payroll provider.
