[Added 12-7-2020 by Ord.
No. 2020-47]
Any person claiming payment from the municipality shall present
a detailed bill of demand to the municipal chief financial officer,
duly certified or supported by an affidavit of the claimant, as provided
by section 40A:5-16 of the Revised Statutes of New Jersey.
[Added 12-7-2020 by Ord.
No. 2020-47]
It shall be the duty of the municipal chief financial officer
to see that the signature of the officer or employee, who has been
duly designated by the council to certify that the materials have
been received by or the services rendered to the municipality, appears
on every claim, as provided by section 40A:5-16 of the Revised Statutes
of New Jersey.
[Added 12-7-2020 by Ord.
No. 2020-47]
After presentation to the municipal clerk, claims shall be presented
to the department head and chief financial officer responsible for
the placing of the order who, if satisfied that the claims are proper,
shall approve the claims. After such approval is given, the department
head and chief financial officer shall file the claims with the municipal
clerk, who shall then present the claims on a bill list to the council
for formal approval at a regular meeting.
[Added 12-7-2020 by Ord.
No. 2020-47]
Claims as set forth on the bill list shall be considered by
the council which shall approve the same; except, that the council
may reject any claim presented to it, stating the reason for such
rejection. Any disapproved claim shall be referred back to the municipal
clerk with such instructions as the council may give at the time of
disapproval.
[Added 12-7-2020 by Ord.
No. 2020-47]
It shall be the duty of the municipal clerk to record all claims
as set forth on the bill list in the official minutes, indicating
that the council has by formal action approved the same, with appropriate
record as to any claims disapproved or rejected.
[Added 12-7-2020 by Ord.
No. 2020-47]
It shall be the duty of the chief financial officer to indicate
on the claims that they have been approved for payment, with the date
of approval thereof noted on the claim.
[Added 12-7-2020 by Ord.
No. 2020-47]
After the chief financial officer has certified that the claims
have been approved, he or she shall forthwith prepare the necessary
checks for the payment of the claims. The checks shall be signed by
the mayor, the chief financial officer, and the clerk. After preparing
the checks for the payment of claims, the chief financial officer
shall record them in proper books of account and thereafter mail or
otherwise distribute the checks to the claimants.
