[Ord. No. 1629 §I, 9-19-2006; Ord. No. 1749 §I, 2-5-2008; Ord.
No. 2400, 4-17-2018; Ord. No. 2432, 9-18-2018; Ord. No. 2508, 1-21-2020; Ord. No. 2624, 8-3-2021; Ord. No. 2640, 10-19-2021]
A. The office of City Administrator is hereby established and shall
be subject to the following requirements:
1.
Appointment. The Board of Aldermen shall appoint a suitable
person as City Administrator, subject to the approval of the Mayor.
2.
Qualifications. The City Administrator shall be at least twenty-one
(21) years of age and shall be chosen solely on the basis of education,
experience and executive and administrative qualifications. The City
Administrator shall hold, at a minimum, a bachelor's degree in finance,
business administration, public administration, or have at least five
(5) years practical experience in public administration. Within one
(1) year of taking office, the City Administrator shall establish
a permanent residence within fifteen (15) miles of City Hall.
3.
Bond. The City Administrator, before entering upon the duties
of his/her office, shall file with the City a bond in the amount of
fifty thousand dollars ($50,000.00) which shall be subject to the
Board of Aldermen's approval. Such bond shall insure the City for
the faithful and honest performance of the duties of the City Administrator
and for rendering a full and proper account to the City for funds
and property which shall come into the possession or control of the
City Administrator. The cost of such bond shall be paid by the City,
however, should the City Administrator be covered by a blanket bond
to the same extent, such individual bond may be waived by the Board
of Aldermen.
4.
Oath Of Office. Before entering upon the duties of his/her office,
the City Administrator shall take and subscribe to an oath or affirmation
before the City Clerk or some other person authorized to administer
oaths, that he/she possesses all the qualifications prescribed for
his/her office by law, that he/she will support the Constitutions
of the United States and of the State of Missouri, the laws of the
State of Missouri and the ordinances of the City, and that she will
faithfully demean himself/herself while serving as an officer of the
City.
5.
The City Administrator shall have the following duties and powers:
a.
Administrative. The City Administrator shall:
(1) Serve as the Administrative Officer of the City.
(2) Serve as a liaison between City staff, the Mayor,
and the Board of Aldermen and respond to inquiries of the Mayor and
the Board of Aldermen by providing information on the status of City
operations and projects.
(3) Have the power to hire, discharge, promote, and
discipline all employees of the City in accordance with personnel
policies approved by the Board of Aldermen. Upon the hire, discharge,
promotion or discipline of any employee of the City, the City Administrator
shall promptly notify the Mayor and Board of Aldermen of any and all
such decisions. The City Administrator shall have the authority to
bring any decision to hire, discharge, promote or discipline an employee
to the Mayor and Board of Aldermen for their consideration. The powers
granted to the City Administrator herein shall not apply to any appointive
officer of the City or to any member of a City board requiring appointment
by Missouri Statute, City ordinance or resolution. The Mayor and Board
of Aldermen shall retain all powers related to appointive officer
as set forth below.
(4) Provide recommendations to the Mayor and Board
of Alderman for the appointment and/or discharge of the Director of
Operations, City Clerk, Finance Officer, Chief of Police, and Building
Commissioner.
(5) Provide recommendations for the removal of appointive
officers of the City and shall provide recommendations to fill vacancies
of appointive officers and any City board requiring appointment by
Missouri Statute, City ordinance or resolution.
(6) Have the power to overrule any action taken by
a City department head and may supersede him or her in the functions
of the City department head's job.
(7) Shall have the authority to investigate, examine
or inquire into the affairs or operation of any department of the
City and shall report on any condition or fact concerning City governance
as requested by the Mayor and Board of Aldermen.
(8) Shall oversee all contractors and consultants providing
services to the City by:
(a) Assisting department heads in reviewing bid proposals
and recommendations of contractors and consultants;
(b) Ensuring department heads monitor contractors and
consultants to ensure timely and quality completion of projects; and
(c) Providing information and support to department
heads, contractors and consultants, as needed.
b.
Financial. The City Administrator shall:
(1) Act as the Purchasing Agent for the City consistent with the provisions of Section
100.270(D) of this Code.
[Ord. No. 2833, 1-16-2024]
(2) Supervise the preparation of all requests for proposals,
requests for qualifications, bid specifications for services and bid
specifications for equipment. The City Administrator shall have the
authority to receive and open all sealed bids for presentation to
the Board of Aldermen.
(3) Supervise and coordinate efforts on behalf of the
City to obtain financial grants from any source.
(4) Assist the budget officer of the City and shall
supervise and support the preparation of estimates of the financial
needs and resources of the City for each ensuing year and shall supervise
and support the preparation of a program of activities within the
financial power of the City, embodied in a budget document with proper
supporting schedules and an analysis to be proposed to the Mayor and
Board of Aldermen for their final approval.
(5) Supervise and support the presentation of monthly
reports to the Mayor and Board of Aldermen relative to the financial
condition of the City. Such reports shall show the financial condition
of the City in relation to the budget.
(6) Prepare and present to the Mayor and Board of Aldermen
an annual report of the City's affairs, including in said report a
summary of reports of department heads and such other reports as the
Mayor and Board of Aldermen may require.
(7) Oversee employee benefit plans of the City, including
but not limited to ensuring that all policies are bid in compliance
with State law and all City ordinances, policies and practices. The
City Administrator shall make recommendations regarding all insurance
policies in order to provide the most effective and affordable coverage
for the City and its employees. The City Administrator shall be responsible
for notifying employees of any changes in insurance or insurance coverage.
(8) Sign on behalf of the City any contract authorized
by the Board of Aldermen, except where the Board of Aldermen or State
Statutes direct that some other officer shall do so. It shall be the
duty of the City Administrator to ensure that all franchises granted
by, and all contracts with, the City are faithfully kept and performed,
by all parties thereto.
c.
Policy Determination. The City Administrator shall:
(1) Have the power to establish and prescribe policies
and procedures to City employees as he/she deems necessary for the
effective operation of the City. Personnel policies related to hours,
pay, and benefits of employees of the City shall require Board of
Aldermen approval prior to implementation.
(2) Have the power to amend or revoke any rule directing
administrative services excepting those prescribed by the Board of
Aldermen.
(3) Coordinate special projects for the City by providing
financial analysis, developer assistance, and recommendations to the
Board of Aldermen and Mayor.
(4) Assist the Mayor and Board of Aldermen with strategic
and long-range planning of the City. The City Administrator shall
apprise the Mayor and Board of Aldermen of developments and issues
as they arise that may impact the City.
(5) Oversee compliance with new legislation or policy
affecting the City.
d.
Economic Development. The City Administrator shall oversee all
economic development opportunities and responsibilities of the City
and shall be responsible for the administration of economic development
initiatives designed to maintain and expand the City's residential,
commercial and industrial tax base and create and retain jobs for
City residents. The City Administrator shall oversee and participate
in the negotiations of comprehensive development agreements between
the City and the private sector, evaluate fiscal impacts and present
reports and agreements to the Mayor and Board of Aldermen.
e.
Property Management. The City Administrator shall have responsibility
for all real and personal property of the City. He/She shall have
responsibility for all inventories of such property and for the upkeep
of all such property. Personal and real property may be sold by the
City Administrator only with the approval of the Board of Aldermen.
f.
Miscellaneous.
(1) City Meetings.
(a) The City Administrator or his/her designee shall
attend all meetings of the Board of Aldermen.
(b) The City Administrator or his/her designee shall
attend all meetings as directed by the Mayor or Board.
(2) Professional Development. The City Administrator
shall participate in national, regional, State and local associations
and organizations necessary for the professional development and growth
which provide a direct benefit to the City. As long as the City's
financial situation permits, the City shall pay dues for professional
organizations and provide for reasonable travel expenses for national,
State and local conferences which provide a direct benefit to the
City.
6.
Compensation. The City Administrator shall receive such compensation
as set by ordinance.
7.
Removal. The Mayor may, with the consent of two-thirds vote
of all the members elected to the Board of Aldermen, remove the City
Administrator at will, and the City Administrator may be removed by
a two-thirds vote of all the members elected to the Board of Aldermen,
independently of the Mayor's approval. The City of Warrenton shall
provide for ninety (90) days' severance upon the removal of the City
Administrator without cause.