All documents, papers, letters, books, maps, photographs, sound or video recordings, microfilm, magnetic tape, electronic media, or other information-recording media, regardless of physical form or characteristic and regardless of whether public access to it is open or restricted under the laws of the state, created or received by the city or any of its officers or employees pursuant to law or in the transaction of public business are hereby declared to be the records of the city.
(Ordinance 90-14, sec. 1, adopted 2/27/90; 1978 Code, sec. 2-81)
All city records as defined in section 1.06.031 of this division are declared to be the property of the city. No city official or employee has, by virtue of his or her position, any personal or property right to such records even though he or she may have developed or compiled them. The unauthorized destruction, removal from files, or use of such records is prohibited.
(Ordinance 90-14, sec. 2, adopted 2/27/90; 1978 Code, sec. 2-82)
The city clerk, and the successive holders of said office, shall serve as records management officer for the city. As provided by state law, each successive holder of the office shall file his or her name with the director and librarian of the state library within thirty (30) days of the initial designation or of taking up the office, as applicable.
(Ordinance 90-14, sec. 3, adopted 2/27/90; 1978 Code, sec. 2-83)
The city clerk is hereby authorized to digitize all official records of the city, which shall include but not be limited to deeds, ordinances, resolutions, contracts, easements, leases, liens, and franchises. The city clerk shall properly scan said records in accordance with the technical standards established by state law. The city clerk or his designee shall be responsible to check and certify that each scanned record is a true and correct duplication of the original public record. The public shall have access to the information contained in the scanned public records as provided by law.
(Ordinance 84-163, sec. 1, adopted 12/11/84; 1978 Code, sec. 2-84; Ordinance 07-010, sec. 15, adopted 2/6/07)