All documents, papers, letters, books, maps, photographs, sound
or video recordings, microfilm, magnetic tape, electronic media, or
other information-recording media, regardless of physical form or
characteristic and regardless of whether public access to it is open
or restricted under the laws of the state, created or received by
the city or any of its officers or employees pursuant to law or in
the transaction of public business are hereby declared to be the records
of the city.
(Ordinance 90-14, sec. 1, adopted 2/27/90; 1978 Code, sec. 2-81)
All city records as defined in section
1.06.031 of this division are declared to be the property of the city. No city official or employee has, by virtue of his or her position, any personal or property right to such records even though he or she may have developed or compiled them. The unauthorized destruction, removal from files, or use of such records is prohibited.
(Ordinance 90-14, sec. 2, adopted 2/27/90; 1978 Code, sec. 2-82)
The city clerk, and the successive holders of said office, shall
serve as records management officer for the city. As provided by state
law, each successive holder of the office shall file his or her name
with the director and librarian of the state library within thirty
(30) days of the initial designation or of taking up the office, as
applicable.
(Ordinance 90-14, sec. 3, adopted 2/27/90; 1978 Code, sec. 2-83)
The city clerk is hereby authorized to digitize all official
records of the city, which shall include but not be limited to deeds,
ordinances, resolutions, contracts, easements, leases, liens, and
franchises. The city clerk shall properly scan said records in accordance
with the technical standards established by state law. The city clerk
or his designee shall be responsible to check and certify that each
scanned record is a true and correct duplication of the original public
record. The public shall have access to the information contained
in the scanned public records as provided by law.
(Ordinance 84-163, sec. 1, adopted 12/11/84; 1978 Code, sec. 2-84; Ordinance 07-010, sec. 15, adopted 2/6/07)